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March 17, 2008 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL March 17, 2008 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 8:00 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since January 7, 2008." The salute to the flag was led by Mr. VanWinkle and followed by a moment of silence, during which Mayor Castleman asked for special thoughts for former Councilman Donal Martin. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. Neff, Mr. VanWinkle, and Mr. Biehl, Administrator/Clerk Absent: Mr. Galante, Attorney Bennett Mayor Castleman called for a Motion to suspend the Regular Order of Business: Motion: Mr. Bitman Second: Mr. VanWinkle Vote: Voice Vote – Ayes – Unanimous Mayor Castleman presented the following Resolution to John Hird who recently retired as Recreation Director: R E S O L U T I O N WHEREAS, John R. Hird was appointed as the Recreation Director on October 6, 1975 and has served continuously in that capacity until his retirement on February 29, 2008; and WHEREAS, John R. Hird worked as a staff member of the Recreation Committee for four years prior to his appointment; and WHEREAS, John R. Hird has overseen the growth in Little Silver’s Recreation programs by working closely with the Recreation Committee volunteers and the Borough’s professional staff; and WHEREAS, John R. Hird has performed many and varied duties in his position as Recreation Director including chairing the Recreation Committee meetings, working with the Markham Place students on Student Government Day, running the Easter Egg Hunt, working with the coaches, handling concerns of parents and assisting with the planning of the Sickles Farm Park development; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the sincere thanks and grateful appreciation of the residents and the “Official Family” be extended to John R. Hird for his services to the Borough. Mr. Hird expressed his thanks and appreciation for the years he worked as Recreation Director and to the Mayor and Council for presenting the Resolution. He also thanked the Council, Administration, volunteers and parents for their support and assistance with the Recreation programs. Mayor Castleman called for a Motion to resume Regular Order of Business: Motion: Mr. Bitman Second: Mr. DeNoia Vote: Voice Vote – Ayes – Unanimous PUBLIC HEARING AN ORDINANCE AMENDING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER FOR THE YEAR 2007 Mr. Biehl certified that same had been published in the Two River Times on March 7, 2008, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. Bitman Second: Mr. DeNoia Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Seeing none, she called for a Motion to close the hearing. Motion hearing be closed: Mr. DeNoia Second: Mr. Bitman Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE AMENDING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER FOR THE YEAR 2007 Motion: Mr. Bitman Second: Mr. Gilmour Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Consideration of Minutes for Regular Meetings and/or Special Meetings for the following dates: December 17, 2007 Motion: Mr. Bitman Second: Mr. Gilmour Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous January 7, 2008 Motion: Mr. DeNoia Second: Mr. Neff Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous January 28, 2008 Motion: Mr. Bitman Second: Mr. VanWinkle Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous February 4, 2008 Motion: Mr. Bitman Second: Mr. Gilmour Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous Consideration of Executive Session Minutes: None Communications: None Student remarks and brief remarks on the Agenda from other members of the Public: None Mr. Biehl read the following: R E S O L U T I O N EMERGENCY APPROPRIATION EXTENDING THE TEMPORARY BUDGET FOR 2008 FOR THE PERIOD APRIL 1 TO JUNE 30, 2008 WHEREAS, in the normal operation of the Borough of Little Silver, it will be necessary for making contracts, commitments and payments prior to the adoption of the regular budget for the Borough of Little Silver for the year 2008; and WHEREAS, the 2008 Temporary Budget expires on March 31, 2008; and WHEREAS, adoption of the 2008 Municipal Budget is anticipated on a date to be set during the second quarter of 2008; and WHEREAS, in order to meet the obligations of the Borough for the period of April 1, 2008 to June 30, 2008, it becomes necessary to extend the Temporary Budget for 2008 to include additional appropriations; and WHEREAS, the total amount of the appropriations made hereunder do not exceed twenty-six and twenty-five hundredths percent (26.25%) of the budget for the year 2007, exclusive of the amount appropriated for capital improvements, interest and debt redemption charges; NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that, pursuant to N.J.S.A. 40A:4-20, the following Temporary Budget be and is hereby amended to include the following additional appropriations for the period April 1, 2008 through June 30, 2008; and BE IT FURTHER RESOLVED that certified copies of this Resolution be transmitted to the Director of the Department of Community Affairs and the Borough Chief Financial Officer. EXTENDED TEMPORARY BUDGET 2008 GENERAL ADMINISTRATION Salaries & Wages 01-20-100-011 30,000 Other Expense 01-20-100-021 72,000 MAYOR & COUNCIL Salaries & Wages 01-20-110-012 4,850 Other Expense 01-20-110-020 0 MUNICIPAL CLERK Salaries & Wages 01-20-120-010 38,200 FINANCIAL ADMINISTRATION Salaries & Wages 01-20-130-010 31,800 Other Expense 01-20-130-022 1,000 AUDIT SERVICE 01-20-135-020 30,000 REVENUE ADMINISTRATION Salaries & Wages 01-20-145-010 4,800 Other Expense 01-20-145-021 3,000 TAX ASSESSMENT ADMINISTRATION Salaries & Wages 01-20-150-011 10,500 Other Expense 01-20-150-028 1,000 ELECTIONS 01-20-151-020 1,200 LEGAL SERVICES Salaries & Wages 01-20-155-010 4,000 Other Expense 01-20-155-028 20,000 ENGINEERING SERVICES 01-20-165-020 500 PLANNING BOARD Salaries & Wages 01-21-180-011 20,500 Other Expense 01-21-180-021 3,000 OTHER CODE ENFORCEMENT FUNCTIONS Salaries & Wages 01-22-195-010 1,000 Other Expense 01-22-195-022 LIABILITY INSURANCE 01-23-210-090 60,000 WORKERS COMP. INSURANCE 01-23-215-020 70,000 EMPLOYEE GROUP INSURANCE 01-23-220-092 300,000 POLICE DEPARTMENT Salaries & Wages 01-25-240-011 500,000 Other Expense 01-25-240-022 20,000 POLICE DISPATCH - 911 01-25-250-020 3,000 OFFICE OF EMERGENCY MANAGEMENT 01-25-252-020 500 AID TO VOLUNTEER FIRE DEPT. (incl. Hydrants) 01-25-255-026 22,000 FIRE PREVENTION Salaries & Wages 01-25-256-010 3,000 Other Expense 01-25-256-022 300 AID TO VOL. AMBULANCE 01-25-260-026 3,500 LOSAP - OE 01-25-265-020 100,000 MUNICIPAL PROSECUTOR'S OFFICE Salaries & Wages 01-25-275-010 2,600 Other Expense 01-25-275-020 100 STREET & ROAD MAINTENANCE Salaries & Wages 01-26-290-011 100,000 Other Expense 01-26-290-026 10,000 SHADE TREE Salaries & Wages 01-26-300-010 8,500 Other Expense 01-26-300-020 1,200 RECYCLING Salaries & Wages 01-26-305-011 80,000 Other Expense 01-26-305-022 90,600 BUILDING & GROUNDS Salaries & Wages 01-26-310-012 Other Expense 01-26-310-024 24,000 VEHICLE MAINTENANCE Salaries & Wages 01-26-315-011 18,000 Other Expense 01-26-315-030 12,000 COMMUNITY SERVICE ACT (CONDO) 01-26-325-020 6,000 PUBLIC HEALTH SERVICES Salaries & Wages 01-27-330-010 1,700 Other Expense 01-27-330-022 8,500 ENVIRONMENTAL HEALTH SERVICE 01-27-335-020 100 WELFARE ADMINISTRATION Salaries & Wages 01-27-345-010 Other Expense 01-27-345-022 SOCIAL SERVICE AGENCY (Home Nurse) 01-27-360-020 1,000 RECREATION SERVICES & PROGRAMS Salaries & Wages 01-28-370-012 4,000 Other Expense 01-28-370-028 25,000 MAINTENANCE OF PARKS Salaries & Wages 01-28-375-011 30,000 Other Expense 01-28-375-026 8,500 MUNICIPAL LIBRARY Salaries & Wages 01-29-390-011 30,000 Other Expense 01-29-390-022 1,500 ACCUMULATED LEAVE COMPENSATION 01-30-415-020 0 CELEBRATION OF PUBLIC EVENTS 01-30-420-020 1,000 ELECTRICITY 01-31-430-020 15,000 STREET LIGHTING 01-31-435-020 17,000 TELEPHONE 01-31-440-100 10,000 WATER 01-31-445-100 1,200 GAS 01-31-446-100 25,000 FUEL OIL 01-31-447-225 1,000 SEWERAGE PROCESSING & DISPOSAL 01-31-455-100 720 GASOLINE 01-31-460-100 23,000 GARBAGE DISPOSAL 01-32-465-020 100,000 CONTINGENT 01-35-470-020 0 P.E.R.S. 01-36-471-020 0 SOCIAL SECURITY 01-36-472-020 48,000 P.F.R.S. 01-36-475-020 0 MUNICIPAL COURT Salaries & Wages 01-42-490-011 26,000 Other Expense 01-42-490-022 1,000 PUBLIC DEFENDER 01-42-495-010 900 GREEN ACRES LOAN PAYMENTS 01-45-940-020 10,883 TOTAL EXTENDED TEMPORARY BUDGET 2,103,653 Motion: Mr. VanWinkle Second: Mr. DeNoia Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Resolution - Payment of Bills and Claims Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 65,313.12 Operating – Prior Year 1,024.66 School Taxes 1,273,790.89 Contra 0.00 Capital 31,272.53 Grant 30.97 Various Trusts & Reserves 2,712.79 Escrow Projects 455.00 Payroll of 3/7/08 $ 138,089.18 Void Checks: $ 0.00 Manual Checks: $ 0.00 EFT Payments Annual Pension Remittances PERS $ 107,968.80 PFRS 288,166.00 ACH Debit $ 0.00 Wire Transfers: $ 0.00 Total $1,908,823.94 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. Neff Council and Public Discussion: There was a brief discussion regarding the PERS and PFRS contributions. Mr. Biehl explained the differences in payments from past years, and explained the State regulations and impact on the local contributions. Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Public Affairs, Library Trustees): Mr. Galante absent, no report. POLICE AND EMERGENCY PREPAREDNESS (Traffic Safety Committee, Drug Alliance, Local Emergency Planning Council): Mr. Gilmour, no report. He asked if the Superintendent of Schools had talked to Mayor Castleman about changing the voting location from Point Road School. Mayor Castleman said she had a call into the Board of Elections to see if the location could be changed to the Women’s’ Club Building. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman reported that discussions and interviews had been conducted regarding the position of Recreation Director, and that there was a Resolution in this meeting to restructure the payment of the position. He also presented a recommendation for appointment of Doug Glassmacher for Recreation Director. Mayor Castleman called for a Motion for the appointment of Recreation Director: Motion: Mr. Bitman Second: Mr. Gilmour Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None PERSONNEL (Environmental Commission, Shade Tree Commission, Open Space): Mr. Neff, no report. PUBLIC WORKS (Planning Board, Americans With Disabilities Act Committee, Parker Homestead Liaison, Recycling): Mr. DeNoia reported that tomorrow night would be the next regularly-scheduled meeting of the Planning Board. He added that at the Planning Board meeting several issues regarding the DPW Recycling Center would be discussed. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Business and Professional Association, Finance Advisory): Mr. VanWinkle, no report. Council and Public Discussion: None Mayor's Report: None Other Reports: Mr. Biehl gave the Financial Summary for the Month of February, 2008: Cash on Hand Beginning of the Month $ 8,927,240.00 Total Monthly Receipts 4,939,141.00 Total Monthly Disbursements 2,984,976.00 Cash on Hand End of Month $10,881,405.00 He noted that the majority of the Borough’s invested funds are in the New Jersey Cash Management Fund at an average rate for the month of 3.49%. Old Business: None New Business: ORDINANCE INTRODUCTION Mayor Castleman introduced by title: AN ORDINANCE AMENDING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER FOR THE YEAR 2007 Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on April 21, 2008. Motion: Mr. VanWinkle Second: Mr. DeNoia Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous Mr. Biehl read the following: R E S O L U T I O N WHEREAS, in accordance with the Public Contracts Law of the State of New Jersey, informal quotes were solicited for the printing of the Borough Newsletter; and WHEREAS, specifications were prepared by the Newsletter Editor; and WHEREAS, adequate funding will be provided in the 2008, 2009 and 2010 Operating Budgets; and WHEREAS, the following quotes were received by the Borough Administrator/Clerk: Two Years Prestige Graphics 24 Issues, 8 Pages $18,000.00 Union, NJ Alphagraphics 24 Issues, 8 Pages $24,120.00; and Red Bank, NJ WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and finding them to be in order recommends the low quote submitted by Prestige Graphics, Inc. for a two year contract be accepted; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the low quote submitted by Prestige Graphics for a two year contract, Apri1 1, 2008 – March 31, 2010 in the amount of $18,000.00 for 24 months, eight page newsletters be and is hereby accepted. Motion: Mr. Gilmour Second: Mr. DeNoia Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Mr. Biehl read the following: R E S O L U T I O N WHEREAS, the Borough of Little Silver Shade Tree Commission has advised the Governing Body that the Cherry trees located at the Borough Hall are in poor condition and has recommended replacement of all the trees; and WHEREAS, the Little Silver Shade Tree Commission has recommended planting 16 High Graft Kwanzan Cherry Trees (3– 3 ½ inch caliper); and WHEREAS, adequate funding for this purchase is provided in the Shade Tree Trust Account; and WHEREAS, the Administrator/Clerk has solicited informal quotes from landscaping companies for the supplying and planting of 16 High Graft Kwanzan Cherry Trees, 3–3½ inch caliper, balled and burlap with a one year warranty and received the following responses: Weisman Landscape Corp Little Silver, NJ $8,800.00 Capelli’s Landscape Supply & Nursery Middletown, NJ $8,400.00 T. Burke Honnold Landscaping, LLC Navesink, NJ $8,000.00 Molzon Landscape Nursery Lincroft, NJ $6,720.00; and WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and finding them to be in order recommends the low quote from Molzon Landscape Nursery; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote from Molzon Landscape Nursery in the amount of $6,720.00 for supplying and planting at the Borough Hall 16 High Graft Kwanzan Cherry Trees, 3–3½ inch caliper, balled and burlap, including a one year warranty be and is hereby accepted. Motion: Mr. DeNoia Second: Mr. Bitman Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Mayor Castleman recommended the appointment of Lynn Newberry as a Member of the Parks and Recreation Committee. Motion: Mr. Bitman Second: Mr. DeNoia Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous Consent Agenda: Mayor Castleman announced that the following Resolutions had been discussed and would now be approved by Consent Agenda. Motion: Mr. DeNoia Second: Mr. Gilmour Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating 2007 salaries for employees of the Borough of Little Silver adopted on July 2, 2007 be and is hereby amended as follows: DELETE: (Effective February 24, 2008) James Gannon Public Works Recycling Roadman After One Year $51,554.00 ADD: (Effective February 25, 2008) James Gannon Director, Department of Public Works/Recycling $63,500.00 BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. R E S O L U T I O N WHEREAS, the Borough of Little Silver requires the services of a Dog Warden for the capture and impoundment of at-large domestic pets and the care of injured, trapped or sick animals; NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Little Silver that the Mayor and Borough Clerk be and are hereby authorized to enter into an agreement with the Borough of Red Bank for the providing of Dog Warden Services to the Borough of Little Silver for the period January l, 2008 to December 31, 2008 in accordance with the attached agreement in the amount of seven thousand two hundred five dollars ($7,205.00) plus four dollars ($4.00) per cat (281 cats $1,124.00) licensed by the Borough of Little Silver during the contract period. R E S O L U T I O N WHEREAS, the Borough of Little Silver Emergency Medical Services is in need of 5 Motorola Minitor V, 2 Channel, STD Charger with Stored Voice Feature 2-Way Radios; and WHEREAS, the Little Silver Emergency Medical Services Captain has solicited the following quote under State Contract #A53804: Motorola C/O Quality Communications Lakewood, NJ $2,154.00; and WHEREAS, adequate funding for this purchase is contained in Ordinances #580-04, #601-05 and #619-06; and WHEREAS, the Borough Administrator/Clerk has reviewed the quote and finding it to be in order recommends the quote submitted by Motorola C/O Quality Communications; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote submitted by Motorola C/O Quality Communications for 5 Motorola Minitor V, 2 Channel, STD Charger with Stored Voice Feature 2-Way Radios under State Contract #A53804 in the amount of $2,154.00 be and is hereby accepted. Public Portion Remarks of the citizens for the good of the Borough: None Motion to Adjourn: Mr. Gilmour Second: Mr. Bitman Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:33 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
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