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June 2, 2008 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL June 2, 2008 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 8:20 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since January 7, 2008." The salute to the flag was led by Mr. DeNoia and followed by a moment of silence. Mayor Castleman also reminded that on Thursday night a Memorial Service would be held for Don Merce. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Neff, Mr. VanWinkle, Attorney Fornino and Mr. Biehl, Administrator/Clerk Absent: Mr. Gilmour Public Remarks on the Agenda: None Consideration of Minutes for Regular Meetings and/or Special Meetings: None Consideration of Executive Session Minutes: None Communications: None Student remarks and brief remarks on the Agenda from other members of the Public: None Mr. Biehl read the following: R E S O L U T I O N EMERGENCY APPROPRIATION EXTENDING THE TEMPORARY BUDGET FOR 2008 FOR THE PERIOD JULY 1 TO SEPTEMBER 30, 2008 WHEREAS, in the normal operation of the Borough of Little Silver, it will be necessary for making contracts, commitments and payments prior to the adoption of the regular budget for the Borough of Little Silver for the year 2008; and WHEREAS, the 2008 Extended Temporary Budget expires on June 30, 2008; and WHEREAS, adoption of the 2008 Municipal Budget is anticipated on a date to be set during the third quarter of 2008; and WHEREAS, in order to meet the obligations of the Borough for the period of July 1, 2008 to September 30, 2008, it becomes necessary to extend the Temporary Budget for 2008 to include additional appropriations; and WHEREAS, the total amount of the appropriations made hereunder to not exceed twenty-six and twenty-five hundredths percent (26.25%) of the budget for the year 2007, exclusive of the amount appropriated for capital improvements, interest and debt redemption chargers; NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that, pursuant to N.J.S.A. 40A:42, the following Temporary Budget be and is hereby amended to include the following additional appropriations for the period July 1, 2008 through September 30, 2008; and BE IT FURTHER RESOLVED that certified copies of this Resolution be transmitted to the Director of the Department of Community Affairs and the Borough Chief Financial Officer. EXTENDED TEMPORARY BUDGET 2008 GENERAL ADMINISTRATION Salaries & Wages 01-20-100-011 30,000 Other Expense 01-20-100-021 104,500 MAYOR & COUNCIL Salaries & Wages 01-20-110-012 4,850 Other Expense 01-20-110-020 0 MUNICIPAL CLERK Salaries & Wages 01-20-120-010 20,530 FINANCIAL ADMINISTRATION Salaries & Wages 01-20-130-010 31,800 Other Expense 01-20-130-022 500 REVENUE ADMINISTRATION Salaries & Wages 01-20-145-010 4,800 Other Expense 01-20-145-021 3,000 TAX ASSESSMENT ADMINISTRATION Salaries & Wages 01-20-150-011 10,500 Other Expense 01-20-150-028 1,000 ELECTIONS 01-20-151-020 1,000 LEGAL SERVICES Salaries & Wages 01-20-155-010 4,000 Other Expense 01-20-155-028 10,000 ENGINEERING SERVICES 01-20-165-020 1,000 PLANNING BOARD Salaries & Wages 01-21-180-011 20,500 Other Expense 01-21-180-021 3,000 OTHER CODE ENFORCEMENT FUNCTIONS Salaries & Wages 01-22-195-010 1,000 Other Expense 01-22-195-022 100 EMPLOYEE GROUP INSURANCE 01-23-220-092 310,180 POLICE DEPARTMENT Salaries & Wages 01-25-240-011 500,000 Other Expense 01-25-240-022 15,000 POLICE DISPATCH – 911/School Resource Officer Salaries & Wages 01-25-250-010 40,000 Other Expense 01-25-250-020 OFFICE OF EMERGENCY MANAGEMENT 01-25-252-020 500 AID TO VOLUNTEER FIRE DEPT. (incl. Hydrants) 01-25-255-026 25,000 FIRE PREVENTION Salaries & Wages 01-25-256-010 3,000 Other Expense 01-25-256-022 2,000 AID TO VOL. AMBULANCE 01-25-260-026 4,000 MUNICIPAL PROSECUTOR'S OFFICE Salaries & Wages 01-25-275-010 2,600 Other Expense 01-25-275-020 STREET & ROAD MAINTENANCE Salaries & Wages 01-26-290-011 100,000 Other Expense 01-26-290-026 15,000 SHADE TREE Salaries & Wages 01-26-300-010 8,500 Other Expense 01-26-300-020 7,000 RECYCLING Salaries & Wages 01-26-305-011 80,000 Other Expense 01-26-305-022 92,000 BUILDING & GROUNDS Salaries & Wages 01-26-310-012 Other Expense 01-26-310-024 30,000 VEHICLE MAINTENANCE Salaries & Wages 01-26-315-011 20,000 Other Expense 01-26-315-030 15,000 COMMUNITY SERVICE ACT (CONDO) 01-26-325-020 3,000 PUBLIC HEALTH SERVICES Salaries & Wages 01-27-330-010 1,700 Other Expense 01-27-330-022 8,500 ENVIRONMENTAL HEALTH SERVICE 01-27-335-020 100 SOCIAL SERVICE AGENCY (Home Nurse) 01-27-360-020 1,000 RECREATION SERVICES & PROGRAMS Salaries & Wages 01-28-370-012 15,000 Other Expense 01-28-370-028 20,000 MAINTENANCE OF PARKS Salaries & Wages 01-28-375-011 35,000 Other Expense 01-28-375-026 8,000 MUNICIPAL LIBRARY Salaries & Wages 01-29-390-011 30,000 Other Expense 01-29-390-022 1,000 ACCUMULATED LEAVE COMPENSATION 01-30-415-020 125,000 ELECTRICITY 01-31-430-020 35,000 STREET LIGHTING 01-31-435-020 35,000 TELEPHONE 01-31-440-100 10,000 WATER 01-31-445-100 2,000 FUEL OIL 01-31-447-225 500 GASOLINE 01-31-460-100 30,000 GARBAGE DISPOSAL 01-32-465-020 100,000 SOCIAL SECURITY 01-36-472-020 50,000 MUNICIPAL COURT Salaries & Wages 01-42-490-011 26,000 Other Expense 01-42-490-022 1,000 PUBLIC DEFENDER 01-42-495-010 900 GREEN ACRES LOAN PAYMENTS 01-45-940-020 43,000 TOTAL EXTENDED TEMPORARY BUDGET 2,103,560 Motion: Mr. VanWinkle Second: Mr. DeNoia Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Mr. VanWinkle read the following: Resolution - Payment of Bills and Claims Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 52,937.78 Operating – Prior Year 0.00 School Taxes 1,383,453.93 Contra 0.00 Capital 35,814.30 Grant 664.80 Various Trusts & Reserves 2,299.52 Escrow Projects 2,015.00 Payroll of 5/30/08 $ 139,077.46 Void Checks: $ 0.00 Manual Checks: Clubway Associates Refund of escrow monies $ 1,943.74 ACH Debit $ 0.00 Wire Transfers: $ 0.00 Total $1,618,206.53 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. Bitman Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Public Affairs, Library Trustees): Mr. Galante, no report. POLICE AND EMERGENCY PREPAREDNESS (Traffic Safety Committee, Drug Alliance, Local Emergency Planning Council): Mr. Gilmour, absent, no report. Mr. Bitman reported that Prom Week is in progress and that the Police Department and First Aid are doing a wonderful job in promoting awareness with the Red Bank Regional High School students. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman, no report. Mayor Castleman commented that the new trees on the Borough Hall Lawn, and the removal of the old trees, are a great improvement and she had many residents comment the same. PERSONNEL (Environmental Commission, Shade Tree Commission, Open Space): Mr. Neff, no report. PUBLIC WORKS (Planning Board, Americans With Disabilities Act Committee, Parker Homestead Liaison, Recycling): Mr. DeNoia reported that the next regularly scheduled meeting of the Planning Board is tomorrow night. Mayor Castleman added that beginning in July, residential recycling of corrugated cardboard would begin, and would be picked up with miscellaneous paper collection. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Business and Professional Association, Finance Advisory): Mr. VanWinkle, no report. Council and Public Discussion: None Mayor's Report: Mayor Castleman reported that the Seven Bridges Road bridge project still does not have DEP approval, and that it will have to go out to bid again, due to changes in DEP regulations. She further reported that the traffic light for Prospect Avenue and Ridge Road is still scheduled for this year. Mayor Castleman added that the brush collection schedules are not being followed, and that she suggested to Mr. Biehl and Mrs. Gormley that a violation warning notice be put together, and as soon as an Ordinance was in place, will result in a summons. Mr. Biehl added that he spoke with Mr. Olimpi, who has a form letter for a warning, which he and Mr. Biehl will revise and Mr. Olimpi will begin issuing it. Other Reports: None Old Business: None New Business: Consent Agenda: Mayor Castleman announced that the following Resolutions had been discussed and would now be approved by Consent Agenda, with the exception of #5, which would be read separately. Motion: Mr. DeNoia Second: Mr. Galante Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for employees of the Borough of Little Silver adopted on July 2, 2007 be and is hereby amended as follows: DELETE: (Effective May 23, 2008) Bernard Marx Crossing Guard “A” 39.50/day William Bergen Relief Crossing Guard 39.50/day ADD: (Effective May 27, 2008) William Bergen Crossing Guard “A” 39.50/day BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. R E S O L U T I O N WHEREAS, Little Silver Liquors, Inc., Prospect Avenue, Little Silver, N.J. has applied to the Mayor and Council of the Borough of Little Silver for renewal of their Plenary Retail Distribution License; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that License #1323-44-002-002 for Little Silver Liquors, Inc. is hereby granted for the period of July 1, 2008 through June 30, 2009. R E S O L U T I O N BE IT RESOLVED that the Mayor and Council of the Borough of Little Silver hereby acknowledge receipt of the Municipal Audit for the budget year 2007. R E S O L U T I O N WHEREAS, N.J.S.A. 40A:5-4 requires the Governing Body of every local unit to have made an annual audit of its books, accounts and financial transactions; and WHEREAS, the Annual Report of Audit for the year 2007 has been filed by a Registered Municipal Accountant with the Municipal Clerk pursuant to N.J.S.A. 40A:5-6, and a copy has been received by each member of the Governing Body; and WHEREAS, R.S. 52:27BB-34 authorizes the Local Finance Board of the State of New Jersey to prescribe reports pertaining to the local fiscal affairs; and WHEREAS, the Local Finance Board has promulgated N.J.A.C. 5:30-6.5, a regulation requiring that the Governing Body of each municipality shall, by resolution, certify to the Local Finance Board of the State of New Jersey that all members of the Governing Body have reviewed, as a minimum, the sections of the annual audit entitled “Comments and Recommendations”; and WHEREAS, the members of the Governing Body have personally reviewed, as a minimum, the Annual Report of Audit, and specifically the sections of the Annual Audit entitled “Comments and Recommendations”, as evidenced by the group affidavit form of the Governing Body attached hereto; and WHEREAS, such resolution of certification shall be adopted by the Governing Body no later than forty-five days after the receipt of the annual audit, pursuant to N.J.A.C. 5:30-6.5; and WHEREAS, all members of the Governing Body have received and have familiarized themselves with, at least, the minimum requirements of the Local Finance Board of the State of New Jersey, as stated aforesaid and have subscribed to the affidavit, as provided by the Local Finance Board; and WHEREAS, failure to comply with the regulations of the Local Finance Board of the State of New Jersey may subject the members of the local Governing Body to the penalty provisions of R.S. 52:27BB-52, to wit: R.S. 52:27BB-52: A local officer or member of a local Governing Body who, after a date fixed for compliance, fails or refuses to obey an order of the director (Director of Local Government Services), under the provisions of this Article, shall be guilty of a misdemeanor and, upon conviction, may be fined not more than one thousand dollars ($1,000.00) or imprisoned for not more than one year, or both, in addition shall forfeit his office. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Little Silver, hereby states that it has complied with N.J.A.C. 5:30-6.5 and does hereby submit a certified copy of this resolution and the required affidavit to said Board to show evidence of said compliance. R E S O L U T I O N WHEREAS, Elena Acuna has distinguished herself, her family and her community with her record of achievement while a student at Red Bank Regional High School; and WHEREAS, Elena Acuna has the highest academic ranking among the Little Silver students at the High School; and WHEREAS, Elena Acuna has been a member of the National Honor Society, Spanish Honor Society and a varsity athlete on both soccer and lacrosse teams; and WHEREAS, Elena Acuna has volunteered to help her classmates at lunch time as a tutor in English and math; and WHEREAS, Elena Acuna has participated in and encouraged others to participate in fundraisers for both New York based and local New Jersey chapters of American Foundation for Suicide Prevention raising over $2,500.00; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the congratulations of the Governing Body and the congratulations of the entire community be extended to Elena Acuna in recognition of her outstanding accomplishments at Red Bank Regional High School; and BE IT FURTHER RESOLVED that the Mayor and Council and all of the residents of Little Silver wish Elena Acuna every success in all of her future endeavors. Mr. Biehl then read the following: R E S O L U T I O N WHEREAS, the Little Silver Department of Public Works is in need of major repairs to the drive train on the Department of Public Works truck #40, a 1993 20 cubic yard International Packer truck; and WHEREAS, said repairs will extend the life of the truck for at least five more years; and WHEREAS, adequate funding for said repairs is contained in Ordinance #618-06; and WHEREAS, the cost of said repairs, to be performed by Atlantic Detroit Allison Diesel, Piscataway, NJ, the manufacturer’s sole representative in this area, will not exceed $8,100.00; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Borough Administrator/Clerk be and is hereby authorized to have the aforementioned repair performed on the Department of Public Works truck #40 at a cost not to exceed $8,100.00 Motion: Mr. Bitman Second: Mr. Neff Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Public Portion Remarks of the citizens for the good of the Borough: Mr. Bitman noted that the Relay for Life was held last week at Red Bank Regional High School, and was a success. Motion to Adjourn: Mr. Galante Second: Mr. DeNoia Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:35 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
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