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June 16, 2008 MINUTES OF THE SPECIAL MEETING OF THE LITTLE SILVER BOROUGH COUNCIL June 10, 2008 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 7:10 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since June 5, 2008." The salute to the flag was led by Mr. Bitman and followed by a moment of silence. Roll Call: Present: Mayor Castleman, Mr. Bitman, , Mr. Gilmour, Mr. Neff, Mr. VanWinkle, Attorney Fornino, Attorney Murray and Mr. Biehl, Administrator/Clerk Absent: Mr. DeNoia, Mr. Galante* *Mr. Galante arrived at 7:17 p.m. Mayor Castleman called for a Motion to adjourn to Executive Session: RESOLUTION EXECUTIVE SESSION: BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following portion of this meeting dealing with litigation and personnel matters shall not be open to the public; and BE IT FURTHER RESOLVED that it is anticipated that the matters to be discussed and considered in private may be disclosed to the public when the reason in closed session discussion and action no longer exists; and BE IT STILL FURTHER RESOLVED that private consideration is deemed required and is permitted because of the following noted exception set forth in the Act: litigation and personnel. Motion: Mr. Gilmour Second: Mr. Bitman Vote: Voice Vote – Ayes – Unanimous The Meeting was adjourned to Executive Session at 7:11 p.m. Mayor Castleman called for a Motion to return to Regular Order of Business: Motion: Mr. VanWinkle Second: Mr. Gilmour Vote: Voice Vote – Ayes – Unanimous Roll Call: Mayor Castleman, Mr. Bitman, , Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle, Attorney Fornino, and Mr. Biehl, Administrator/Clerk The Regular Meeting was resumed at 7:37 p.m. Mr. Biehl read the following: R E S O L U T I O N BE IT RESOLVED, that the following statements of revenues and appropriations shall constitute the Municipal Budget for the year 2008; General Appropriations for: Appropriations within "CAPS" Municipal Purposes $6,826,279.00 Appropriations excluded from "CAPS": Municipal Purposes $2,142,063.29 Reserve for Uncollected Taxes $1,169,894.04 Total General Appropriations $10,138,236.33 Less: Anticipated Revenues other than current property tax $3,953,558.65 Difference: Amount to be raised by Taxes for Support of Municipal Budget as follows: Local tax for Municipal Purposes including Reserve for Uncollected Taxes $6,184,677.68 BE IT ALSO RESOLVED, that said Budget be published in the Two River Times in the issue of July 4, 2008; and BE IT FURTHER RESOLVED, that the Governing Body of the Borough of Little Silver does hereby approve the following as the Budget for the year 2008. BE IT FINALLY RESOLVED that a Hearing on the Budget and Tax Resolution will be held at Little Silver Borough Hall on July 14, 2008 at 8:00 p.m. at which time and place objections to said Budget and Tax Resolution for the year 2008 may be presented by taxpayers or other interested persons. Motion: Mr. Bitman Second: Mr. Gilmour Council and Public Discussion: Mr. Galante questioned the item of Fire Hydrants. Mr. Biehl explained that this used to be in the Fire Department budget, but now the State has established a new line item for this. He also questioned the removal of the Fire Chief’s truck and the new ladder truck. He said he would convey to the Fire Department that, because of budget restrictions, the ladder truck needs to be put off to 2009-10, with plans to get that truck by 2011. He said he would like the Chief’s truck to be put back in the 2008 budget, as this was discussed to be on a five-year rotation. Mr. Biehl replied that his notes reflected that this could be delayed. It was agreed to amend the Capital Budget to add $45,000 for the Chief’s truck A brief discussion regarding the interest rate calculation followed. Mayor Castleman noted that the Borough had a large donation for the Parker Homestead, and that work should begin on bonds, for which the budget could be amended. She added that she has been working on getting the project underway, and the Council agreed that work should be initiated, using the donated money and with the hope that more would be donated. Mayor Castleman further noted that she will continue to work on getting the Homestead on the National Registry. Mr. VanWinkle noted that Horizon had given a verbal estimate of a five percent increase in health insurance. He said a quote was received from Amerihealth for comparable coverage at less cost. He said he would like to see the Council look at the figures for both companies. Nothing needs to be changed in the present budget as it stands, but the carrier could be changed at a later date. A discussion followed, regarding administration and details of the plan. Mr. VanWinkle said there is a consideration of employee contribution for the difference in cost between Horizon and Amerihealth, if it were determined that a change in carrier was not feasible. He further noted that he feels it is important to see what else is available on the market, and perhaps investigate it further. Mr. Biehl noted that the Borough had Amerihealth in the past and it didn’t work out. After discussion, it was agreed, in view of the potential savings, that it would be feasible to meet with the insurance brokers and investigate all options. Mr. Bitman had questions regarding Library and Borough Hall repairs, which Mr. Biehl clarified. In response to a question, Mr. Biehl also clarified the budget money for work that will be done to Santelle Park and Memorial Park. Mr. Bitman noted a fifty percent increase in traffic safety, and Mr. Biehl clarified that this was a result of money transfers. Mr. Bitman noted the large increases in Borough contributions to the Pension Funds. He further noted that some salary increases are more than four percent, which Mr. Biehl explained. Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Mr. Biehl noted that adoption of a Temporary Capital Budget would allow the Borough to start on capital projects now, and not have to wait until the adoption of the Capital Budget on July 14th. He read the following: R E S O L U T I O N TEMPORARY CAPITAL BUDGET WHEREAS, it is desired to adopt a temporary capital budget, NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Little Silver, County of Monmouth, that the following temporary capital budget be adopted: CAPITAL BUDGET 2008 PROJECT ESTIMATED PLANNED FUNDING SERVICES FOR PROJECT NUMBER TOTAL COST CURRENT YEAR 2007 _____ Grants in Capital Aid and Debt Improvement Fund Other Funds Authorized Various Capital Improvements 1 $961,500.00 $48,075.00 $140,000.00 $773,425.00 TOTALS ALL PROJECTS $961,500.00 $48,075.00 $140,000.00 $773,425.00 3 YEAR CAPITAL PROGRAM 2008 – 2010 Anticipated PROJECT schedule and Funding Requirement Funding Amounts Per Year Estimated Budget Project Estimated Completion Year PROJECT Number Total Cost Time 2007 Various Capital Improvements 1 $961,500.00 2008 $961,500.00 TOTALS ALL PROJECTS $961,500.00 $961,500.00 3 YEAR CAPITAL PROGRAM 2008-2010 SUMMARY OF ANTICIPATED FUNDING SOURCES AND AMOUNTS BONDS AND NOTES Capital Grants in Estimated Improvement Aid and PROJECT TOTAL COST Fund Other Funds General Various Capital Improvements $961,500.00 $48,075.00 $140,000.00 $773,425.00 TOTALS ALL PROJECTS $961,500.00 $48,075.00 $140,000.00 $773,425.00 BE IT FURTHER RESOLVED, that two certified copies of this Resolution be filed forthwith in the Office of the Director of Local Government Services. It is hereby certified that this is a true copy of a Resolution adopting a Temporary Capital Budget by the Governing Body on the 10th day of June, 2008. ____________________________________ Municipal Clerk I, MICHAEL D. BIEHL, Clerk of the Borough of Little Silver, do hereby certify that the foregoing is a Resolution adopted by the Borough Council of the Borough of Little Silver, County of Monmouth, State of New Jersey, at a Regular Meeting held on June 10, 2008. Motion: Mr. VanWinkle Second: Mr. Neff Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None ORDINANCE INTRODUCTION Mayor Castleman introduced by title: CALENDAR YEAR 2008 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMIT AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A:4-45.14) Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on July 14, 2008. Motion: Mr. Bitman Second: Mr. VanWinkle Council and Public Discussion: Mr. Biehl noted that this is what is called the COLA (Cost of Living Adjustment) Ordinance, which allows going from 2.5 percent cap to 3.5 percent. Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None ORDINANCE INTRODUCTION Mayor Castleman introduced by title: AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER, FOR THE YEAR 2008 Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on July 14, 2008. Motion: Mr. Bitman Second: Mr. Neff Council and Public Discussion: Mr. Biehl noted that this is for a four percent increase, with two exceptions, which will be discussed with the Mayor and Council and Personnel Committee, and can be adjusted. Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None ORDINANCE INTRODUCTION Mayor Castleman introduced by title: A CAPITAL IMPROVEMENTS BOND ORDINANCE APPROPRIATING THE SUM OF $961,500.00 AND AUTHORIZING THE ISSUANCE OF $773,425.00 BONDS OF THE BOROUGH FOR FINANCING SUCH APPROPRIATION Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on July 14, 2008. Motion: Mr. Bitman Second: Mr. VanWinkle Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None ORDINANCE INTRODUCTION Mayor Castleman introduced by title: AN ORDINANCE APPROPRIATING $356,565.00 OF CAPITAL IMPROVEMENT FUND BALANCE FOR VARIOUS IMPROVEMENTS IN THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on July 14, 2008. Motion: Mr. Neff Second: Mr. VanWinkle Council and Public Discussion: Mr. Biehl noted that these are capital improvements that will be financed all in the current year. Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Mr. Biehl read the following: R E S O L U T I O N WHEREAS, N.J.S.A. 40A:4-78b has authorized the Local Finance Board to adopt rules that permit municipalities in sound fiscal condition to assume the responsibility, normally granted to the Director of Division of Local Government Services, of conducting the annual budget examination; and WHEREAS, N.J.A.C. 5:30-7 was adopted by the Local Finance Board on February 11, 1997; and WHEREAS, pursuant to N.J.A.C. 5:30-7.2 through 7.5 the Borough of Little Silver has been declared eligible to participate in the program by the Division of Local Government Services, and the Chief Financial Office has determined that the Borough of Little Silver meets the necessary conditions to participate in the program for the 2008 budget year; NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Little Silver that in accordance with N.J.A.C. 5:30-7.6a & 7.6b and based upon the Chief Financial Officer’s certification, the Governing Body has found the budget has met the following requirements: 1. That with reference to the following items, the amounts have been calculated pursuant to law and appropriated as such in the budget: a. Payment of interest and debt redemption charges b. Deferred charges and statutory expenditures c. Cash deficit of preceding year d. Reserve for uncollected taxes e. Other reserves and non-disbursement items f. Any inclusions of amounts required for school purposes 2. That the provisions relating to limitation on increases of appropriations pursuant to N.J.S.A. 40A:4-45.2 and appropriations for exceptions to limits on appropriations found at N.J.S.A. 40A:4-45.3 et seq., are fully met (complies with CAP law). 3. That the budget is in such form, arrangement, and content as required by the Local Budget Law and N.J.A.C. 5:30-4 and 5:30-5. 4. That pursuant to the Local Budget Law: a. All estimates of revenue are reasonable, accurate and correctly stated b. Items of appropriation are properly set forth c. In itemization, form, arrangement and content, the budget will permit the exercise of the comptroller function within the municipality. 5. The budget and associated amendments have been introduced and publicly advertised in accordance with the relevant provisions of the Local Budget Law, except that failure to meet the deadlines of N.J.S.A. 40A:4-5 shall not prevent such certification. 6. That all other applicable statutory requirements have been fulfilled. BE IT FURTHER RESOLVED that a copy of this resolution will be forwarded to the Director of the Division of Local Government Services upon adoption. Motion: Mr. VanWinkle Second: Mr. Gilmour Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Motion to Adjourn: Mr. Gilmour Second: Mr. Bitman Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:20 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
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