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January 7, 2008 MINUTES OF THE ORGANIZATION MEETING OF THE LITTLE SILVER BOROUGH COUNCIL January 7, 2008 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 7:30 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since December 27, 2007." The salute to the flag was led by Mr. Gilmour and followed by a moment of silence. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr.Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle, Attorney Bennett and Mrs. Gormley, Deputy Administrator/Clerk Absent: None Mrs. Gormley read the following: A statement of the determination of the Board of County Canvassers relative to an election held in the Borough of Little Silver on the 6th day of November, in the year of our Lord, two thousand seven for the election of Municipal Officers for said LITTLE SILVER BOROUGH The said board to determine that at the said election, SUSANNE S. CASTLEMAN WAS DULY ELECTED MAYOR, AND STUART W. VAN WINKLE AND ROBERT C. NEFF, JR. WERE DULY ELECTED MEMBERS OF THE BOROUGH COUNCIL. IN WITNESS WHEREOF, We have hereunto set our hands this 14th day of November in the year two thousand seven. Leah Falk, Chairperson, Board of County Canvassers Norine Kelly, Member, Board of County Canvassers Attest: M. Claire French, County Clerk, Bd. Of County Canvassers J. Ann Dinor, Member, Board of County Canvassers Karen Haines, Member Board of County Canvassers Attest: Bertha C. Sumick, Special Deputy Clerk Attorney Bennett administered the Oath of Office to Mayor Suzanne S. Castleman, and Council Members Robert C. Neff, Jr., and Stuart Van Winkle. Roll Call: Present: Mayor Castleman, Mr. DeNoia, Mr. Bitman, Mr.Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle, Attorney Bennett and Mrs. Gormley, Deputy Administrator/Clerk Absent: None Mayor Castleman announced the following appointments and Attorney Bennett administered the Oath of Office: Fire Department Officers: Chief Peter Gibson Assistant Chief Francis Salerno Captain Terrence Campbell 1st Lt. Christopher Beronio 2nd Lt. Albert Burdge Chief Engineer Peter Gale 1st Asst. Engineer Richard DeFazio 2nd Asst. Engineer James Jiminaro 3rd Asst. Engineer Thomas Mancuso Fire Police Officers: Captain Lester Mathis Lieutenant Roger Dolan Sergeant Daniel Kelly First Aid Officers: Captain Allen Bennett lst Lt. Kimberly Ambrose 2nd Lt. Peter Giblin Sergeant David Whittle Mayor’s Message: On behalf of the Governing Body welcome to our 2008 Reorganization Meeting. I would be remiss if I did not begin by expressing our most sincere thanks to all those who have so unselfishly volunteered their time, expertise and dedicated service to the Borough of Little Silver in 2007 and I sincerely hope they will continue to do so in the future. As I have so frequently stated, our volunteers are the backbone of our Community and without them our programs would suffer greatly or quite possibly be non-existent. I also wish to thank our professionals for their dedication in meeting the needs of the Borough and its residents. The accomplishments and improvements throughout our town this past year were not only for the present time but in planning for the future as well. Some of the projects which kept us busy thru 2007 were as follows: ROADS AND DRAINAGE PROJECTS: The south end of Prospect Avenue at Little Silver Point Road was rebuilt. And thereafter curbed and paved along with the remainder of that roadway to Willow Drive. Curbing and sidewalks on Markham Place begun in late 2006 were completed and repaving of the entire roadway finished the project. Little Silver Point Road east of Seven Bridge Road is currently being curbed and paved in its entirety. Howard’s Beach (off Little Silver Point Road) drainage improvement project is currently in the process and awaiting DEP approval. Completion should be in the Spring of 2008. RENOVATIONS AND UPGRADES TO PUBLIC PROPERTIES: Much needed improvements to the Woman’s Club consisted of a new roof, shutters on all windows, landscaping, parking lot curbing and repaving and outdoor lighting installed. Parking space lining will be completed shortly. ORDINANCE CHANGES AND UPGRADE TO OUR LAND USE ORDINANCE: A long overdue major upgrade was made to our Land Use Ordinance and Adopted in February 2007. All new Storm Water Management and Recycling Ordinances are up to date, as per State Mandate, in order to improve the water quality in our surrounding waterways. Our new brush and leaf schedule, required as part of the Stormwater Ordinances, went into effect in January 2007 and has worked well thanks to the cooperation of our residents. LOCAL ASSISTANCE BOARD NO LONGER A LITTLE SILVER FUNCTION: The Board has been taken over by the Monmouth County Division of Social Services. My sincere thanks to the ladies who faithfully volunteered their time on this board for so many years. GREEN ACRES FUNDS: Application has been made for a Green Acres Grant for the Santelle Property (located at the waters edge on Riverview Avenue) and the Benevides property (located at the corner of Harrison Avenue and Rumson Road) both of which we currently own and are eligible for a 50% reimbursement from the State. These monies should be forthcoming in 2008. AFFORDABLE HOUSING: Our plan has been filed with COAH and the Borough is now under their protection and sheltered from any Builder’s Remedy lawsuit. The changes recently published in the newspapers are for Phase 3 only and will not impact the Borough on our filed plan. 2008 ROAD/DRAINAGE PROGRAM: Each year we budget monies to improve our infrastructure. We intend to continue our strong road and drainage improvement programs on the theory that good annual maintenance will forestall large emergency expenditures. We plan to pave and curb Borden Place, off Little Silver Point Road; curb, pave and install sidewalks on Silverton Avenue which will be paid for by a $140,000 State DOT Grant; and Edgewood Avenue both paved and unpaved portions will be done. The unpaved portion will be part of the Santelle Park Development Program. SANTELLE PARK (Boat Ramp Area): Planned are parking lot renovations, new Tennis Courts and a new Tot Lot. Final details are yet to be worked out on this project. MEMORIAL PARK: (Located on Prospect Avenue and Willow Drive opposite the Fire House) Is currently in the design stage and we plan to move forward on this project this year. DPW GARAGE: The Governing Body has for some time and continues to explore all options for a new, sorely needed DPW Garage. Our current garage has a leaking roof, inadequate electrical supply, not enough space to service equipment, inadequate space for recycling drop off area with a safe and easy traffic flow and improper drainage for washing down equipment, just to name a few of the drawbacks. COUNTY PROJECTS: Seven Bridge Road Bridge (This project will go out to bid in the spring). The reconstruction of the small bridge on Seven Bridge Road (just north of Point Road School) will begin at the end of the current school year. Prior to that time, temporary traffic lights will be installed at White Road and Branch Avenue and Rumson Road at Branch Avenue. Also, detour signs will be posted with the expected date of closure of Seven Bridge Road to familiarize us all beforehand with the vehicular traffic pattern to be followed during construction. If all goes well, the project is expected to be completed by December 31, 2008, and Seven Bridge Road will be open to vehicular traffic. During the time of bridge construction a pedestrian walkway will be in place and available for walking along Seven Bridge Road. I fully recognize that this project will cause delays in traffic movement, so please plan ahead. Safety, as always, is of major concern. The bridge is very old, in a state of disrepair and must be replaced. We thank you in advance for your cooperation in enduring this inconvenience. THE LONG AWAITED SIGNALIZATION OF THE INTERSECTION AT PROSPECT AVENUE AND HARDING ROAD IS ABOUT TO BECOME A REALITY. The plans are completed and will be reviewed by the three towns involved namely Red Bank, Fair Haven and Little Silver. After that review and the preferred plan chosen, the needed property will be acquired and the project will then go out to bid. Hopefully this safety improvement will be completed by the end of 2008. MANY THANKS FOR YOUR CONTINUED SUPPORT AND WE WISH ONE AND ALL A VERY HEALTHY, SAFE AND HAPPY NEW YEAR. Mrs. Gormley read the following: R E S O L U T I O N BE IT RESOLVED that Rick J. DeNoia, Jr. be and is hereby elected President of the Council of the Borough of Little Silver for the year 2008. Motion: Mr. DeNoia Second: Mr. Bitman Council and Public discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Mr. Van Winkle read the following: RESOLUTION WHEREAS, in the normal operation of the business of the Borough of Little Silver, it will be necessary for making contracts, commitments and payments, prior to the adoption of the regular budget for the year 2008, and WHEREAS, the total amount of the appropriations made hereunder do not exceed twenty-six and twenty- five hundredth percent (26.25%) of the budget for the Borough of Little Silver for 2007, exclusive of the amount appropriated for interest and debt redemption charges, NOW, THEREFORE, BE IT RESOLVED that the following temporary budget be made for the Borough of Little Silver for the year 2008 and a certified copy of this resolution be transmitted to the Chief Financial Officer for her records, namely: SALARIES OTHER & WAGES EXPENSE GENERAL ADMINISTRATION Salaries & Wages 01-20-100-011 20,000 Other Expense 01-20-100-021 60,500 MAYOR & COUNCIL Salaries & Wages 01-20-110-012 4,160 Other Expense 01-20-110-020 100 MUNICIPAL CLERK Salaries & Wages 01-20-120-010 32,770 FINANCIAL ADMINISTRATION Salaries & Wages 01-20-130-010 23,700 Other Expense 01-20-130-022 3,000 AUDIT SERVICE 01-20-135-020 4.500 REVENUE ADMINISTRATION Salaries & Wages 01-20-145-010 7,650 Other Expense 01-20-145-021 2,000 TAX ASSESSMENT ADMINISTRATION Salaries & Wages 01-20-150-011 8,950 Other Expense 01-20-150-022 1,000 LEGAL SERVICES Salaries & Wages 01-20-155-010 3,500 Other Expense 01-20-155-028 12,000 ENGINEERING SERVICES 01-20-165-020 500 ZONING BOARD Salaries & Wages 01-21-180-011 17,700 Other Expense 01-21-180-021 2,000 OTHER CODE ENFORCEMENT FUNCTIONS Salaries & Wages 01-22-200-010 1,000 Other Expense 01-22-200-022 200 LIABILITY INSURANCE 01-23-210-090 60,000 WORKERS COMPENSATION INSURANCE 01-23-215-020 70,000 EMPLOYEE GROUP INSURANCE 01-23-220-092 289,820 POLICE DEPARTMENT Salaries & Wages 01-25-240-011 440,000 Other Expense 01-25-240-022 55,000 POLICE DISPATCH 911 01-25-250-020 3,000 EMERGENCY MANAGEMENT Other Expense 01-25-252-020 500 AID TO VOLUNTEER FIRE DEPT. 01-25-255-026 20,000 FIRE PREVENTION Salaries & Wages 01-25-256-010 2,750 Other Expense 01-25-256-022 900 AID TO VOLUNTEER AMBULANCE 01-25-260-026 2,000 MUNICIPAL PROSECUTOR 01-25-275-010 2,300 STREET & ROAD MAINTENANCE Salaries & Wages 01-26-290-011 80,000 Other Expense 01-26-290-026 30,000 SHADE TREE Salaries & Wages 01-26-300-010 7,200 Other Expense 01-26-300-020 3,800 RECYCLING/GARBAGE CONTRACT Salaries & Wages 01-26-305-011 60,000 Other Expense 01-26-305-022 60,400 BUILDING & GROUNDS Salaries & Wages 01-26-310-012 0 Other Expense 01-26-310-024 20,000 VEHICLE MAINTENANCE Salaries & Wages 01-26-315-011 15,900 Other Expense 01-26-315-030 20,000 COMMUNITY SERVICE ACT (Condo) 01-26-325-020 1,000 PUBLIC HEALTH SERVICES Salaries & Wages 01-27-330-010 1,450 Other Expense 01-27-330-022 7,500 ENVIRONMENTAL HEALTH SERVICE 01-27-335-020 500 CONTRIB. TO SOCIAL SERVICE AGENCY 01-27-360-020 2,000 RECREATION SERVICES & PROGRAMS Salaries & Wages 01-28-370-012 4,000 Other Expense 01-28-370-028 35,000 MAINTENANCE OF PARKS Salaries & Wages 01-28-375-011 26,250 Other Expense 01-28-375-026 1,500 MUNICIPAL LIBRARY Salaries & Wages 01-29-390-011 25,300 Other Expense 01-29-390-022 2,500 ELECTRICITY 01-31-430-020 15,000 STREET LIGHTING 01-31-435-020 20,000 TELEPHONE 01-31-440-100 10,000 WATER 01-31-445-100 800 GAS 01-31-446-100 25,000 FUEL OIL 01-31-447-225 2,000 SEWERAGE PROCESSING & DISPOSAL 01-31-455-100 2,160 GASOLINE 01-31-460-100 21,000 GARBAGE DISPOSAL 01-32-465-020 52,000 CONTINGENT 01-35-470-020 1,000 P.E.R.S. 01-36-471-020 62,000 SOCIAL SECURITY 01-36-472-020 52,000 P.F.R.S. 01-36-475-020 215,000 MUNICIPAL COURT Salaries & Wages 01-42-490-011 21,000 Other Expense 01-42-490-022 1,000 PUBLIC DEFENDER Salaries & Wages 01-42-495-010 800 GREEN ACRES LOAN PAYMENTS 01-45-940-020 47,200 806,380 1,297,380 TOTAL TEMPORARY BUDGET 2,103,760 Motion: Mr. Van Winkle Second: Mr. Galante Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Resolution - Payment of Bills and Claims (December 27, 2007) Mr. Van Winkle read the following: I offer this Resolution in favor of the payment of the following vouchers which have been authenticated and presented for payment. These payments represent expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures. The Chief Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 38,000.91 Operating – Prior Year 1,000.00 School Taxes 0.00 Contra 0.00 Capital 18,580.00 Grant 0.00 Various Trusts & Reserves 34,149.01 Escrow Projects 485.00 Payroll of 12/31/07 145,075.91 Void Checks: $ 0.00 Manual Checks: $ 0.00 ACH Debit Railroad Permit Sales Tax Payable $ 11,029.62 Wire Transfers: $ 0.00 Total $ 248,320.45 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. Galante Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Resolution - Payment of Bills and Claims (January 7, 2008) Mr. Van Winkle read the following: I offer this Resolution in favor of the payment of the following vouchers which have been authenticated and presented for payment. These payments represent expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures. The Chief Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 194,790.46 Operating – Prior Year 19,393.09 School Taxes 1,277,923.89 Contra 0.00 Capital 7,931.26 Grant 0.00 Various Trusts & Reserves 2,501.20 Escrow Projects 682.50 Payroll $ 0.00 Void Checks: $ 0.00 Manual Checks: CentraState Medical-HAC Ck#10971 DARE Field Trip $ 490.00 ACH Debit $ 0.00 Wire Transfers: $ 0.00 Total $ 1,503,712.40 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. Galante Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Consent Agenda: Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. Mr. Gilmour stated, in reference to the Resolution regarding Time and Place of Meetings, that he was not in favor of having Workshop and Regular Meetings the same night. He would like to have the Workshop Meetings the Thursday prior to the Regular Meeting. After discussion, it was decided that this Resolution will be amended at the January 28 Regular Meeting. Motion: Mr. Gilmour Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None The Mayor appoints the following Borough Officials for the year 2007: Mayor Castleman appoints the following to serve on the designated Council Committees for the year 2008: FINANCE AND BUDGET AND INSURANCE: Stuart W. Van Winkle, Chairperson Donald S. Galante Robert C. Neff, Jr. POLICE AND EMERGENCY PREPAREDNESS: David E. Gilmour, Chairperson Stuart W. Van Winkle Jonathan H. Bitman PUBLIC WORKS: Rick J. DeNoia, Jr., Chairperson Jonathan H. Bitman Stuart W. Van Winkle BUILDINGS, GROUNDS, EQUIPMENT AND STREET LIGHTS: Jonathan H. Bitman, Chairperson Donald S. Galante David E. Gilmour FIRE, FIRST AID AND NEWSLETTER: Donald S. Galante, Chairperson Robert C. Neff, Jr. Jonathan H. Bitman PERSONNEL: Robert C. Neff, Jr., Chairperson Rick J. DeNoia, Jr. David E. Gilmour COUNCIL LIAISON: Traffic Safety Committee, Drug Alliance, Local Emergency Planning Council David E. Gilmour Property Maintenance, Business and Professional Association and Finance Advisory Stuart W. Van Winkle Environmental Commission, Shade Tree Commission and Open Space Robert C. Neff, Jr. Board of Health, Public Affairs and Library Trustees Donald S. Galante Recreation, Waterfront Committee, Downtown Development Committee and Little Silver Cross Acceptance Liaison Jonathan H. Bitman Planning Board, Americans With Disabilities Act Committee, Parker Homestead Liaison, and Recycling Rick J. DeNoia, Jr. The Mayor appoints the following to the Boards, Commissions and Committees for 2008: PLANNING BOARD CLASS TERM Rick J. DeNoia, Jr., Council Representative 3 1 Michael Olimpi, Borough Representative 2 1 William Morris, Alternate #1 2 2 SHADE TREE COMMISSION Robert C. Neff, Jr., Council Representative Linda Goff 5 David Caldera, Consultant 1 Michael Olimpi, Consultant 1 ENVIRONMENTAL COMMISSION Robert C. Neff, Jr., Council Representative Philip Ryser (Advisor) 3 Michael Metlitz 3 BOARD OF HEALTH Donald S. Galante, Council Representative Kathleen Serkin (Alt. #1) 2 Janet Badenhoop (Alt. #2) 1 PARKS AND RECREATION COMMITTEE Jonathan H. Bitman, Council Representative Peter Roskowinski 3 Cathy Hubbard 3 WATERFRONT COMMITTEE l year terms Jonathan H. Bitman, Council Representative Robert McIntyre Charles Sidun Rosemary Brewer Dirk VanNest Greg Strand Michael Murray William Carlin Linda Brenner THE AMERICANS WITH DISABILITIES ACT COMMITTEE l year terms Rick J. DeNoia, Jr., Council Representative Ray Flockhart, Chairman Stanley Sickels, Construction Department John O. Bennett, III, Borough Attorney Carolyn McMullin, Secretary Kristine Nettleingham Jane Schmitt Robert Garrison LOCAL EMERGENCY PLANNING COUNCIL 1 year terms Mayor Suzanne S. Castleman David E. Gilmour, Council Representative Michael D. Biehl, Administrator-Clerk Sandy Van Sant, Health Officer Gregory Nagy, Registered Environmental Health Specialist Shannon Giblin, Police Chief, Emergency Mgmt. Coordinator, Pete Gibson, Emergency Management Police Coordinator, Deputy Emergency Management Coordinator James Griffiths, Deputy Emergency Mgmt. Coordinator Pete Gale, Fire & Rescue Coordinator Al Bennett, Assessment Damage Coordinator Thomas Pallone, E.M.S./Red Cross Coordinator/First Aid Coordinator John Clark, Recycling/Road Superintendent Jim Jiminaro, Fire and Rescue Coordinator Richard DeFazio, Fire Prevention Official Chip Connell, Fire Police Michael Olimpi, Shade Tree Enforcement Official Bob Hogan, Borough Resident Doug Ryder, Borough Resident Elaina Caldera, Borough Resident Jennifer Pardee, Borough Resident Roger Dolan, Borough Resident Vito Lentini, Borough Resident Mel Israel, Business Representative Dr. Edward Westervelt, Red Bed Bank Regional HS Superintendent Dr. Carolyn Kossack, Little Silver Schools Superintendent TRAFFIC SAFETY COMMITTEE l year terms Mayor Suzanne S. Castleman David Gilmour, Council Representative Sergeant Gary LaBruno, L.S. Police Representative Frank Carmody, Chairperson Jim Norton Chip Connell William Yodice, Capt. NJ State Police (Retired) John Cheevers Joseph Spitale Eileen Mahoney Jennifer Pardee Edward Rumolo Karen Scharmann Karin Sidun Jean Kelly PARKER HOMESTEAD BOARD OF TRUSTEES 1 year terms Mayor Suzanne S. Castleman Rick J. DeNoia, Jr., Council Representative Nicholas Codispoti, Chairman Joyce Codispoti, Vice-Chairlady John Bennett, Borough Attorney William Wikoff Dr. Marjorie Heller, Little Silver Schools Robert Sickles, Sr. David Griffiths Dale Leach Lynda Messinger Keith Wells Jim McNally Albert Doty Thayne Tessenholt Ann Mihlon John Measley Chester Apy Susan Quick Jean Bruening Rosemary Brewer Marion Becker Joan Cichalski DOWNTOWN DEVELOPMENT COMMITTEE 1 year terms Mayor Suzanne S. Castleman Jonathan H. Bitman, Council Representative Jonathan Bitman, Council Rep. Gregory Blash, Borough Engineer Michael D. Biehl, Administrator/Clerk James Bollerman Ben Lucarelli FINANCIAL ADVISORY COMMITTEE 1 year terms Stuart W. Van Winkle, Council Representative Roger Fitzsimmons William McKenna Donald Castleman DRUG ALLIANCE COMMITTEE 1 year terms Mayor Suzanne S. Castleman David E. Gilmour, Council Representative Police Department – Dare Representative, Sgt. Martin Scherzinger Police Department – Detective Joseph Mazza Little Silver Board of Education Representative - Nancy Swift Red Bank Regional High School Board of Education Representative Juvenile Conference Representative – Barbara Cottrell Three Students – Little Silver RBR High School Representatives Middle School (Peer Leaders) One Male and One Female Rep. Don Merce, Markham School Principal Guidance Counselor – Little Silver Schools- Dee Trillo Resident – Richard Canneto Resident – Kelly Senkeleski Resident – Macaire Osmont The Mayor appoints the following Borough Officials for the year 2008: (The following Borough Officials are appointed for a term of one year, unless otherwise specified.) Borough Administrator ) Public Agency Compliance Officer ) Insurance Fund Commissioner ) Michael D. Biehl Qualified Purchasing Agent ) Alternate Deputy Registrar ) Municipal Housing Liaison ) Zoning Officer ) Deputy Borough Clerk ) Helen Gormley Recycling Coordinator ) Administrative Officer Planning and Zoning ) Diane Ramsey Zoning Inspector ) Parks and Facilities Coordinator ) Shade Tree Enforcement Officer ) Michael Olimpi Property Maintenance Code Enforcement Official ) Borough Treasurer ) Lynn Marie Gale Borough Attorney John O.Bennett, Esq. Borough Auditor Hutchins, Laezza, Farrell & Allison, P.A. Borough Prosecutor Michael I. Halfacre, Esq. Alternate Borough Prosecutor Francis J.Gilbertson,Esq. Library Director Susan Marie Edwards Principal Library Assistant Anita O’Brien Recreation Director John Hird Safe Neighborhood Program Co. Chief of Police Giblin Fire Prevention Official Rich DeFazio Fire Sub-Code Official Stanley Sickels Borough Planning Board Attorney Michael Leckstein, Esq. Borough Professional Planner Coppola & Coppola Assoc. Court Administrator/Violations Clerk Jodi Foster Deputy Court Clerk Janice Swaggerty Borough Public Defender Stanley Werse, Esq. Certified Public Works Manager John Clark Deputy Tax Collector Laura Geraghty Tax Assessor (4 yr) J. Stephen Walters Clerk’s Assistant Sharon Kavendek Newsletter Editor Linda Goff Monmouth County Heritage Commissioner David Griffiths Borough Physician Steven Swartz, M.D. Borough Architect Mark Fitzsimmons Borough Police/Fire Chaplain Thomas Pallone North Coast Regional Subwatershed Council (Area 12) Dirk VanNest Police Dispatchers: Christopher Boyle Joseph Lauterwasser Ann Mihlon Richard Smith Relief Dispatchers: James Jiminaro John McGuire John Mercun Peter Giblin Jason Buono Special Officers: Joseph Lauterwasser, Class 1 Richard Smith, Class 1 Stephen Greenwood IV, Class 2 Christopher Boyle, Class 1 John McGuire, Class 1 Peter Giblin, Class 1 Crossing Guards: Elizabeth Cain Quiana Farrow Mamie Holmes Roland Jackson Lorriane Katz Bernard Marx James McNally Susan Valerio Roger Dolan William Kennelly Roger LeValley Relief Crossing Guards: Amy Hirsch Peter Giblin Joseph Lauterwasser Mary Ann Ferrara Gail Drawbaugh Harold Scott Railroad Parking Meter Coordinator: John McGuire R E S O L U T I O N BE IT RESOLVED that the appointments made by the Mayor are hereby ratified and confirmed. R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver: That Michael D. Biehl be and is hereby designated Subdivision and Improvement Search Officer of the Borough of Little Silver. R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver: That Laura Geraghty be and is hereby designated Tax Search Officer of the Borough of Little Silver. R E S O L U T I O N WHEREAS, NJSA 51:4-67 permits the Governing Body of each municipality to fix the rate of interest to be charged for non-payment of taxes or assessments for the late payment of taxes, subject to any abatement or discount; NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Little Silver, County of Monmouth, State of New Jersey as follows: 1. Effective January 1, 2008 there shall be a ten (10) day grace period; no interest shall be charged on any tax payments made within 10 days of the due date for payment of property taxes; any payments not made within the ten (10) day grace period shall be charged interest from the due date as set forth in item three of this resolution; 2. If the tenth (10th) day after the due date falls on a weekend, Borough Holiday or any other day on which the Borough Tax Office is closed the grace period shall end at 5:00 p.m. on the next working day; 3. The Tax Collector be and is hereby authorized and directed to charge 8% per annum on the first $1,500.00 of taxes becoming delinquent after the due date, 18% per annum on any tax in excess of $1,500.00 becoming delinquent after the due date and an additional 6% penalty on any delinquency in excess of $10,000 which extends beyond the end of the calendar year; 4. A certified copy of this resolution shall be provided by the Borough of Little Silver to the Tax Collector, Borough Attorney and Borough Auditor of the Borough of Little Silver. R E S O L U T I O N BE IT RESOLVED that all officers handling Borough monies shall present their bonds to the Mayor and Council, as required by law, and said bonds shall be filed with the Borough as also required by law. R E S O L U T I O N BE IT RESOLVED that the regular meetings (at which official action may be taken) of the Mayor and Council of the Borough of Little Silver for the year 2008 shall be held on the following dates at 8:00 p.m. at the Council Chambers, Borough Hall, Little Silver, unless otherwise noted except, the Organization Meeting on Monday, January 5, 2009, which will be held at 7:30 p.m. in the Council Chambers of the Borough Hall: Monday, January 7 (Organization Meeting) Monday, January 28 Monday, February 4 and February 25 Monday, March 3 and March 17 Monday, April 7 and April 21 Monday, May 5 and May 19 Monday, June 2 Monday, July 7 Monday, August 4 Monday, September 8 and September 22 Monday, October 6 and October 20 Monday, November 17 Monday, December 1 and December 15 BE IT FURTHER RESOLVED that the regular agenda meetings (at which no official action will be taken) of the Mayor and Council of the Borough of Little Silver for the year 2008 shall be held at Borough Hall, Little Silver on the following dates at 7:00 p.m.: (COUNCIL WILL CONVENE at 6:30 P.M. FOR SIGNING OF VOUCHERS) Monday, January 28 Monday, February 4 and February 25 Monday, March 3, March 17 Monday, April 7 and April 21 Monday, May 5 and May 19 Monday, June 2 Monday, July 7 Monday, August 4 Monday, September 8 and September 22 Monday, October 6 and October 20 Monday, November 17 Monday, December 1 and December 15 SPECIAL BUDGET MEETING - 7:00 P.M. Thursday, February 14 (General Discussion) R E S O L U T I O N BE IT RESOLVED that The Asbury Park Press, The Two River Times and The Star Ledger are hereby designated as the official newspapers for the advertising of legal notices for the Borough of Little Silver. R E S O L U T I O N WHEREAS, from time to time it becomes necessary for the Borough of Little Silver to make payment of certain bills on or before a specific date; and WHEREAS, said bills are of a contract, utility or insurance nature and have been incurred as the result of previous actions of the Mayor and Council; and WHEREAS, failure to make payment on a timely basis would result in additional interest cost and/or cessation of services vital to the public health, safety and welfare of the Borough of Little Silver; and WHEREAS, the regular meetings of the Mayor and Council of Little Silver are, at times, not frequent enough to insure approval of certain bills on or before their due date; and WHEREAS, properly authenticated vouchers will have been submitted to the Chief Financial Officer before the bill will be paid; NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Little Silver that the Chief Financial Officer, with the approval of the Mayor and Borough Clerk, be and is hereby authorized during the year 2008 to pay invoices for insurance premiums, public utility services and public contracts, notwithstanding that the vouchers for the same have not been previously approved by the Council. R E S O L U T I O N BE IT RESOLVED that all monies belonging to the Borough of Little Silver shall be deposited in: VALLEY NATIONAL BANK WACHOVIA BANK CENTRAL JERSEY BANK NEW JERSEY CASH MANAGEMENT FUND BANK OF AMERICA SOVEREIGN BANK which are hereby designated as official depositories for the Borough of Little Silver for the year 2008. R E S O L U T I O N BE IT RESOLVED that the order of business for regular meetings of the Mayor and Council for the year 2008 shall be as follows with the Council and public discussion following each item of Committee Reports and Borough Business: l. Meeting called to order - Statement of Compliance with Open Public Meetings Act. 2. Salute to the Flag. 3. Moment of Silence - Tributes. 4. Roll Call. 5. Public Remarks on the Agenda. 6. Receipt of bids on contracts, when required. 7. Public Hearing on Ordinances, if any advertised. 8. Approval of Minutes as circulated. 9. Communications. 10. Student remarks and brief remarks from other members of the public. 11. Payment of Bills and Claims. 12. Reports of Councilmembers. 13. Mayor's Report. 14. Other Reports. 15. Unfinished Business. 16. New Business. 17. Good of the Borough - Remarks of the public. 18. Adjournment. R E S O L U T I O N WHEREAS, there exists a need for specialized legal services in connection with the authorization and the issuance of bonds and other obligations and other matters relating to capital financing by the Borough of Little Silver, County of Monmouth, New Jersey (herein the “Borough”); and WHEREAS, such specialized legal services can be provided only by a recognized Bond Counsel firm, and the law firm of Dilworth Paxson LLP, Wall, New Jersey, are so recognized by the financial community; and WHEREAS, the services to be performed are “professional services” as defined in the Local Public Contracts Law, N.J.S.A. 40A:11-2(6), and therefore are excepted from the Local Public Contracts Law requirements for competitive bidding, pursuant to N.J.S.A. 40A:11-5(1)(a)(i); and WHEREAS, the Local Public Contracts Law, N.J.S.A. 40A:11-5(1)(a)(i), requires the public advertisement of notice with respect to contracts for professional services awarded without competitive bids; and WHEREAS, funds are or will be available for this purpose. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Little Silver, in the County of Monmouth, New Jersey as follows: 1. That the Borough Council hereby appoints the firm of Dilworth Paxson LLP, Attorneys at Law, Wall, New Jersey, to serve as Bond Counsel to the Borough in connection with the financing of capital projects, and awards the contract which is annexed hereto and made a part hereof (the “Contract”), in accordance with N.J.S.A. 40A:11-1 et seq. 2. That the Mayor or other appropriate official of the Borough, on behalf of the Borough, is hereby authorized and directed to execute the Contract and the Clerk is hereby authorized and directed to attest to the execution of said Contract for professional services in connection with the preparation of all bond ordinances and the authorization and issuance of all bonds, bond anticipation notes, tax anticipation notes or similar obligations and related matters of capital and debt financing by the Borough. 3. That no appropriation of funds is required at this time, payment coming from the proceeds of the sale of bonds, bond anticipation notes and tax anticipation notes or similar obligations or from capital authorizations or other appropriate budgeted items in accordance with the attached Contract. 4. That this Contract is awarded without competitive bidding as a professional service under the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-5(1)(a)(i), because legal services are a recognized profession licensed and regulated by law. 5. That a notice in accordance with the resolution and the Local Public Contracts Law, shall be published in the official newspaper or newspapers of the Borough. 6. That an executed copy of the Contract between the Borough and Dilworth Paxson LLP and a copy of this resolution shall be filed in the Office of the Clerk and be available there for public inspection in accordance with the law. R E S O L U T I O N CASH MANAGEMENT PLAN WHEREAS, P.L. 1983, Chapter 8, Local Fiscal Affairs Law; N.J.S. 40A:5-14, has been amended to require that each municipality designate a Cash Management Plan for the deposit of each local unit's monies; NOW, THEREFORE, BE IT RESOLVED that the attached Cash Management Plan of the Borough of Little Silver be and hereby is adopted subject to the approval of the Borough Attorney. A. DESIGNATION OF OFFICIAL DEPOSITORIES: The financial institutions are designated as official depositories by Resolution of the governing body annually at the organization meeting in January of each year, and may be updated by Resolution as needed. Designated official depositories are required to submit to the Chief Financial Officer of the Borough of Little Silver a copy of the State of New Jersey, Department of Banking, Governmental Unit Deposit Protection Act Notification of Eligibility, which must be filed semi-annually in the Department of Banking as of June 30th and December 31st of each year. Said Notices must be available for annual audit. B. DEPOSIT OF FUNDS: All funds shall be deposited within forty-eight (48) hours of receipt in accordance with N.J.S.A. 40A:5-15, to maximize interest earnings. Operating funds shall be deposited into interest bearing accounts to maximize interest earnings. Capital and Debt service funds may be deposited into interest bearing accounts. Non-interest bearing accounts shall be regularly monitored for the availability of funds for investment. Trust funds may be deposited into interest bearing accounts in accordance with the State statutes regulating the deposit of developers escrow deposits. Non-interest bearing accounts should be regularly monitored for availability of funds for investment except where either State or Federal Laws prohibit the earning of interest on such funds. Payroll and agency remittance funds shall be maintained in regular checking accounts, only insofar as they serve to compensate the bank for payroll data processing services, should the bank not offer said services free of charge. C. DESIGNATION OF ALLOWANCE INVESTMENT INSTRUMENTS: The Borough may permit deposits and investments in such depositories as permitted in Section 4 of P.L. 1970, Chapter 236 (C.17:19-44) and other instruments specified below: United States Treasury Bills (T-Bills) Commercial Bank Deposits and Certificates of Deposit (CD's) Repurchase Agreements State of New Jersey Cash Management Fund D. DEFINITION OF ACCEPTABLE COLLATERAL AND PROTECTION OF BOROUGH ASSETS: All designated depositories must conform to all applicable State statutes concerning depositories of Public Funds. All depositories shall obtain the highest amount possible F.D.I.C. coverage of all Borough assets (Demand and Certificate of Deposit). Collateral will be required for all deposits and investments of the Borough, except for those in the State Cash Management Fund; collateral must have a market value of not less than 100 percent of all deposits and investments. For pledges by depositories on Borough funds, the following securities will be considered acceptable for pledges: a. Any security backed by the U.S. Government b. Any direct obligation of any taxing authority within the Borough of Little Silver E. COMPENSATING BALANCE AGREEMENTS: Where compensating balances are used to offset bank expenses, an agreement between the bank and the Borough shall be executed, specifying the charge for each service. Said agreement shall be reviewed annually. F. REPORTING PROCEDURES: The Chief Financial Officer shall prepare for the Mayor and Council of the Borough of Little Silver the following: MONTHLY REPORTING: a. Financial Summary detailing the receipts, disbursements, investments, and cash on hand b. Revenue Status Report c. Budget Control Status Report QUARTERLY REPORTING: a. Cash Performance Bond Summary b. Engineering Review Fees Summary c. Professional Review Fees Summary G. DIVERSIFICATION REQUIREMENTS: The Chief Financial Officer shall closely examine investments to guard against the effects of a financial institution going into default. This may be accomplished through the practice of spreading the investments among the various designated official depositories when feasible. H. MAXIMUM MATURITY POLICY: Investments shall be limited to a maturity not to exceed one year on all operating funds unless a longer maturity is permitted within the provision of regulation promulgated by either the Federal or State Governments. I. INVESTMENT PROCEDURES: Bids for Certificates of Deposit and Repurchase Agreements will be solicited of at least three (3) designated depositories only if the amount is $100,000 or greater. Telephone bids will be solicited of designated depositories by the Chief Financial Officer or designated staff member. The depository shall specify the principal amount of the investment bid on, interest rate and number of days used to calculate the interest to be paid upon maturity. Interest paid shall be from the date the bid was awarded to the day of maturity. All bidders may request the results of the bid after the bid is formally awarded. A check or wire transfer of funds will be made available to the winning bidder on the same business day the bid is awarded. Each quotation shall be documented to record the date and time of quote, the parties in the discussion, the instrument(s), maturities and rates. A bid form of the Borough may be used. J. RETURN ON INVESTMENT: Where the return on a proposed investment does not exceed the cost of making said investment by a minimum amount the Chief Financial Officer will not make the investment. The Chief Financial Officer shall have the discretion to award an investment to the bank wherein the funds reside, should that bank's quoted rate be less that other quoted rates received in the event that the differential in interest rates is less than 25 basis points, and providing that the term of the investment is less than fifteen (15) days. K. CONTROLS: When possible, the internal controls should provide for separation of the investment placement functions and the accounting activity. Controls must be designated for telephone orders, wire transfers and securities safekeeping. Only specifically designated personnel shall be allowed to conduct this part of the transactions, and all activity should be subject to immediate written confirmation by the designated depository. L. BONDING: The following officials shall be covered by surety bonds; said surety bonds to be examined by the independent auditor to insure their proper execution: Borough Clerk Chief Financial Officer Tax Collector Municipal Court Judge Municipal Court Administrator Staff members of the Department of Finance not covered by separate surety bonds shall be covered by the Borough's blanket bond. M. COMPLIANCE: The Cash Management Plan of the Borough of Little Silver shall be subject to the annual audit conducted pursuant to N.J.S. 40A:5-4. N. CUSTODY OF MONIES: The Official charged with the custody of the monies of the Borough of Little Silver shall deposit them as designated by the Cash Management Plan and shall thereafter be relieved of any liability or loss of such monies due to the insolvency or closing of any depository designated in the Cash Management Plan pursuant to N.J.S. 40A:5-15. O. CONFLICT: Where a conflict exists between this Cash Management Plan and State statute, the applicable State statute shall apply. R E S O L U T I O N WHEREAS, changes to the Local Public Contracts Law gave local contracting units the ability to increase their bid threshold up to $29,000.00; and WHEREAS, N.J.S.A. 40A:11-3a, permits an increase in the bid threshold if a Qualified Purchasing Agent is appointed as well as granted the authorization to negotiate and award such contracts below the bid threshold; and WHEREAS, N.J.A.C. 5:34-5 et seq. establishes the criteria for qualifying as a Qualified Purchasing Agent; and WHEREAS, Michael D. Biehl possesses the designation of Qualified Purchasing Agent as issued by the Director of the Division of Local Government Services in accordance with N.J.A.C. 5:34-5 et seq.; and WHEREAS, the Governing Body of the Borough of Little Silver desires to take advantage of the increased bid threshold; NOW, THEREFORE, BE IT RESOLVED, that the Governing Body of the Borough of Little Silver, in the County of Monmouth, in the State of New Jersey hereby increases its bid threshold to $29,000.00; and BE IT FURTHER RESOLVED, that in accordance with N.J.A.C. 5:34-5.2 the local unit Clerk is hereby authorized and directed to forward a certified copy of this Resolution and a copy of Michael D. Biehl’s certification to the Director of the Division of Local Government Services. Mr. Gilmour requested adjournment to Executive Session, Mayor Castleman called for a Motion: RESOLUTION EXECUTIVE SESSION: BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following portion of this meeting dealing with personnel matters shall not be open to the public; and BE IT FURTHER RESOLVED that it is anticipated that the matters to be discussed and considered in private may be disclosed to the public when the reason in closed session discussion and action no longer exists; and BE IT STILL FURTHER RESOLVED that private consideration is deemed required and is permitted because of the following noted exception set forth in the Act: personnel matters. Motion: Mr. Van Winkle Second: Mr. Bitman The meeting was adjourned to Executive Session at 8:10 p.m. Motion to return to Reorganization Meeting: Motion: Mr. Gilmour Second: Mr. Bitman The Organization Meeting was resumed at 8:20 p.m. R E S O L U T I O N BE IT RESOLVED that the Organization Meeting of the Mayor and Council of the Borough of Little Silver be adjourned. Motion: Mr. Bitman Second: Mr. Galante Vote: Voice Vote – Ayes – Unanimous The Meeting was adjourned at 8:21 p.m. _____________________________________ Helen Gormley, Deputy Administrator/Clerk | |||||||||||||||
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