| ||||||||||||||||
| ||||||||||||||||
|
February 25, 2008 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL February 25, 2008 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 8:02 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since January 7, 2008." The salute to the flag was led by Mr. VanWinkle and followed by a moment of silence. Roll Call: Present: Mayor Castleman, Mr. Bitman, , Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle, and Mr. Biehl, Administrator/Clerk Absent: Mr. DeNoia, Attorney Bennett* *Attorney Bennett arrived at 8:07 p.m. Mr. Biehl read the following: R E S O L U T I O N WHEREAS, the Mayor and Council of the Borough of Little Silver did heretofore advertise for public bids for the cleaning of Police and Fire Prevention Official Uniforms for the Borough of Little Silver; and WHEREAS, adequate funding for this service has been provided in the appropriate operating budgets; and WHEREAS, the following bid was received, opened and publicly read by the Deputy Borough Clerk at 10:45 a.m. on Friday That, February That 15, 2008: Launder and Press/Dry Clean and Press Two Years Willow Cleaners Little Silver, N. J. $5,311.50 per year; and WHEREAS, The Borough Administrator/Clerk has reviewed the bid and finding it to be in order recommends the bid from Willow Cleaners in the amount of $5,311.50 per year for a two-year contract be accepted; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the bid submitted by Willow Cleaners in the amount of $5,311.50 per year for the providing of cleaning of Police and Fire Prevention Official Uniforms for the Borough for a two-year term to run from April 1, 2008 through March 31, 2010 be and is hereby accepted. Motion: Mr. Bitman Second: Mr. VanWinkle Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Mr. Biehl read the following: R E S O L U T I O N WHEREAS, the Mayor and Council of the Borough of Little Silver did heretofore advertise for public bids for providing impound vehicular towing services in the Borough of Little Silver; and WHEREAS, the following bids were received by the Borough Administrator/Clerk on Friday, February 15, 2008, 10:00 A.M., opened and publicly read: Central Towing and Recovery, Inc., Red Bank, NJ: Regular Towing Service: $ 58.00/tow 0-7,000 lbs G.V.W. (Passenger autos and light duty pickups) Medium Towing: $ 85.00/tow 7,000-15,000 lbs G.V.W. (Medium duty trucks) Heavy Towing: $275.00/tow 15,000 lbs G.V.W. (Heavy duty trucks) Storage: $ 25.00/day (Each day after lst 12 hours) Winching: $100.00/hr. (Actual charges prorated by quarter hour increments) Kane Collision Associates D/B/A/Anthony's Auto Body, Inc., Shrewsbury, NJ: Regular Towing Service: $ 0.00/tow 0-7,000 lbs G.V.W. (Passenger autos and light duty pickups) Medium Towing: $ 0.00/tow 7,000-15,000 lbs G.V.W. (Medium duty trucks) Heavy Towing: $100.00/tow 15,000 lbs G.V.W. (Heavy duty trucks) Storage: $ 0.00/day (Each day after lst 12 hours) Winching: $100.00/hr.; and (Actual charges prorated by quarter hour increments) WHEREAS, the Administrator/Clerk has reviewed the bids and finding the bids to be in order recommends that the low bid submitted by Kane Collision Associates D/B/A/Anthony’s Auto Body be accepted; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the low bid submitted by Anthony’s Auto Body for the providing of towing services from April 1, 2008 through March 31, 2010 (two years) be and is hereby accepted; and BE IT FURTHER RESOLVED that the Mayor and Council approves the request of Kane Collision Associates D/B/A/Anthony’s Auto Body to sub-contract the heavy towing; and BE IT FINALLY RESOLVED that the Borough Administrator/Clerk be and is hereby authorized to return the bid security to the unsuccessful bidder Motion: Mr. Bitman Second: Mr. Gilmour Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None PUBLIC HEARING AN ORDINANCE AMENDING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER FOR THE YEAR 2007 Mr. Biehl certified that same had been published in the Two River Times on February 8, 2008 and posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. Gilmour Second: Mr. VanWinkle Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Seeing none, she called for a Motion to close the hearing. Motion hearing be closed: Mr. Gilmour Second: Mr. Bitman Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE AMENDING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER FOR THE YEAR 2007 Motion: Mr. Bitman Second: Mr. Gilmour Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Consideration of Minutes for Regular Meetings: None Consideration of Executive Session Minutes: None Communications: None Student remarks and brief remarks on the Agenda from other members of the Public: None Resolution - Payment of Bills and Claims Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 155,474.68 Operating – Prior Year 901.64 School Taxes 1,273,790.89 Contra 0.00 Capital 95,619.93 Grant 0.00 Various Trusts & Reserves 8,620.30 Escrow Projects 250.00 Payroll of 2/8/08, 2/22/08 $ 280,308.97 Void Checks: $ 0.00 Manual Checks: $ 0.00 ACH Debit $ 0.00 Wire Transfers: $ 0.00 Total $ 1,814,966.41 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. Bitman Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Public Affairs, Library Trustees): Mr. Galante, no report. POLICE AND EMERGENCY PREPAREDNESS (Traffic Safety Committee, Drug Alliance, Local Emergency Planning Council): Mr. Gilmour, no report. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman reported that the Easter Egg Hunt is scheduled for March 15 and is expected to be a success. PERSONNEL (Environmental Commission, Shade Tree Commission, Open Space): Mr. Neff reported that the Personnel Committee had reached a decision to recommend the hiring James Gannon for the position of Director of Department of Public Works. He added that a number of qualified candidates were interviewed for the position. Mr. Neff further noted that the position title was changed to Director, to avoid having two titles of Supervisor on the payroll at the same time. Mr. Bennett read the following: R E S O L U T I O N WHEREAS, there is currently existing a vacancy within the Department of Public Works and Recycling, within the Borough of Little Silver; and WHEREAS, the position has been advertised and posted in accordance with the policy of the Borough of Little Silver; and WHEREAS, interviews were held with the interested individuals; and WHEREAS, it was recommended by the Public Works and Recycling Committee of the Borough Council, to the full Mayor and Council, that James Gannon be appointed to the position of Director of Public Works and Recycling, effective February 25th, 2008. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver, that James Gannon be hereby appointed Director of Public Works and Recycling for the Borough of Little Silver, effective February 25th, 2008. Motion: Mr. Neff Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None PUBLIC WORKS (Planning Board, Americans With Disabilities Act Committee, Parker Homestead Liaison, Recycling): Mr. DeNoia, absent, no report. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Business and Professional Association, Finance Advisory): Mr. VanWinkle reported that there is a Special Budget Meeting scheduled for Thursday. Council and Public Discussion: None Mayor's Report: Mayor Castleman recommended the appointment of Stanley J. Barnes Jr. for the Little Silver Fire Department. Motion: Mr. Galante Second: Mr. VanWinkle Vote: Voice Vote – Ayes – Unanimous Other Reports: Mr. Biehl gave the Financial Summary for the Month of January, 2008: Cash on Hand Beginning of the Month $ 11,212,067.00 Total Monthly Receipts 1,768,309.00 Total Monthly Disbursements 4,053,136.00 Cash on Hand End of Month $ 8,927,240.00 He noted that the majority of the Borough’s invested funds are in the New Jersey Cash Management Fund at an average rate for the month of 4.16 %. Old Business: None New Business: ORDINANCE INTRODUCTION Mayor Castleman introduced by title: AN ORDINANCE AMENDING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER, FOR THE YEAR 2007 Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on March 17, 2008. Motion: Mr. Bitman Second: Mr. VanWinkle Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None Mayor Castleman read the following: PROCLAMATION WHEREAS, intellectual and developmental disabilities are conditions which affect more than 7 million Americans and their families; and WHEREAS, public awareness and education enhance a community’s understanding of the issues affecting people with intellectual and developmental disabilities; and WHEREAS, people with intellectual and developmental disabilities can be vital and vibrant members of our communities, improving the quality of life for all of us; and WHEREAS, the month of March has been designated Arc Awareness Month by the state of New Jersey with 20 chapters of The Arc undertaking public awareness, educational and fundraising initiatives; and WHEREAS, The Arc of Monmouth serves over 1400 individuals with cognitive disabilities throughout Monmouth County and advocates for and with people with intellectual and developmental disabilities and their families; and WHEREAS, The Arc of Monmouth is celebrating 59 years of service to families and individuals throughout Monmouth County; and NOW, THEREFORE, I Suzanne S. Castleman, Mayor of Little Silver does hereby Proclaim March, 2008 as ARC AWARENESS MONTH in the borough of Little Silver, New Jersey and urges that the citizens of Little Silver, New Jersey give full support of efforts towards enabling people with intellectual and developmental disabilities to live full and productive lives of inclusion in our communities. ________________________ ______________ Suzanne S. Castleman, Mayor Date Consent Agenda: Mayor Castleman announced that the following Resolutions had been discussed and would now be approved by Consent Agenda, with the exception of #3, which would be approved as amended to include the correct dates. Motion: Mr. Gilmour Second: Mr. VanWinkle Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. Neff, Mr. VanWinkle Negative: None Abstentions: None R E S O L U T I O N WHEREAS, the Borough of Little Silver has a need to acquire COAH Professional Planning services as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4; and, WHEREAS, the Purchasing Agent, Michael D. Biehl, has determined and certified in writing that the value of the acquisition will exceed $17,500; and WHEREAS, the anticipated term of this contract is one year; and WHEREAS, Coppola & Coppola Associates has submitted a proposal, January 23, 2008 indicating they will provide Professional Planning services for the Borough of Little Silver in the amount of $27,750.00; and WHEREAS, Coppola & Coppola Associates has completed and submitted a Business Entity Disclosure Certification which certifies that Coppola & Coppola has not made any reportable contributions to a political or candidate committee in the Borough of Little Silver in the previous one year, and that the contract will prohibit Coppola & Coppola Associates from making any reportable contributions through the term of the contract, and WHEREAS, pursuant to N.J.S.A. 40A:4-57, adequate funds are available for the payment of this contract in the Housing Rehabilitation Trust Fund; NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Little Silver authorizes Suzanne S. Castleman, Mayor to enter into a contract with Coppola & Coppola Associates as described herein; and BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution. R E S O L U T I O N WHEREAS, the 2007 Salary Ordinance adopted on October 15, 2007 fixed the salaries and compensations for certain titles and positions of the officers and employees of the Borough of Little Silver is hereby amended as per the amended 2007 Salary Ordinance adopted February 25, 2008: DELETE: (Effective January 1, 2007) Stephen Greenwood, III Captain $ 96,363.00 ADD: (Effective January 1, 2007) Stephen Greenwood, III Captain $100,000.00 BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. R E S O L U T I O N WHEREAS, the Mayor and Council believe the interests of the public and the officers and dispatchers of the Little Silver Police Department, the Little Silver Volunteer Fire Department, the Little Silver Volunteer Emergency Medical Services may best be served by providing critical response counseling services and an Employee Assistance Program (E.A.P.) to the members; and WHEREAS, said critical response service includes "on-call" support counseling during incidents which may be emotionally or physically charged; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Mayor and Borough Clerk be and are hereby authorized to enter into an agreement with Ms. Stephanie Samuels, MA, MSW, LSW to provide critical response services and an Employee Assistance Program (E.A.P.) to the Little Silver Police Department, the Little Silver Volunteer Fire Department and the Little Silver Volunteer Emergency Medical Services, the duration of said agreement to run from February 1, 2008 to January 31, 2009 at a cost to the Borough not to exceed four thousand eight hundred forty five dollars ($4,925.00) plus mileage and telephone calls. R E S O L U T I O N WHEREAS, the Monmouth County Mosquito Extermination Commission anticipates the resumption of its Aerial Spray Program on or about March 15, 2008 and continuing through November 30, 2008; and WHEREAS, the Federal Aviation Regulations require the Commission to obtain approval of the Governing Body over which the operation is conducted; and WHEREAS, the Commission will notify the local Police Department prior to every application; and WHEREAS, the Governing Body understands that all pesticides used are registered with the NJDEP for aerial application by the State and the USEPA; and WHEREAS, it is further understood that the areas being treated are only those found to have a significantly high mosquito population and may present either a public health nuisance or disease factor; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that approval is hereby given to the Monmouth County Mosquito Extermination Commission to conduct such a spray program in the Borough of Little Silver. R E S O L U T I O N WHEREAS, application has been made to the Borough of Little Silver by the Red Bank Regional Buccaneer Booster Club to hold an Off Premise 50/50 Raffle on April 28, 2008; and WHEREAS, all requirements have been complied with for the holding of such Raffle; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the application for an Off Premise 50/50 Raffle by the Red Bank Regional Buccaneer Booster Club be and is hereby approved. R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating 2007 salaries for employees of the Borough of Little Silver adopted on July 2, 2007 be and is hereby amended as follows: ADD: (Effective February 19, 2008) Carol Stone Deputy Court Clerk $15.70/hr BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. R E S O L U T I O N WHEREAS, John R. Hird was appointed as the Recreation Director on October 6, 1975 and has served continuously in that capacity until his retirement on February 29, 2008; and WHEREAS, John R. Hird worked as a staff member of the Recreation Committee for four years prior to his appointment; and WHEREAS, John R. Hird has overseen the growth in Little Silver’s Recreation programs by working closely with the Recreation Committee volunteers and the Borough’s professional staff; and WHEREAS, John R. Hird has performed many and varied duties in his position as Recreation Director including chairing the Recreation Committee meetings, working with the Markham Place students on Student Government Day, running the Easter Egg Hunt, working with the coaches, handling concerns of parents and assisting with the planning of the Sickles Farm Park development; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the sincere thanks and grateful appreciation of the residents and the “Official Family” be extended to John R. Hird for his services to the Borough. Public Portion Remarks of the citizens for the good of the Borough: Mrs. Hubbard noted that the Borough had paid for her son, Nicholas Hubbard, to attend school to become certified in the Department of Public Works. She asked why a candidate with less experience and not as much time with the DPW was selected as Director of Department of Public Works. Mr. Neff replied that it was a difficult decision, that Mrs. Hubbard’s son was an excellent candidate, and that the Department of Public Works has a good reputation because, in part, of her son. He further noted that he could not get into great detail since it is a personnel decision. Kathy Hubbard then asked why the job title was changed from Superintendent to Director. Mr. Neff replied that it is only a change in the position title. Mrs. Hubbard also asked if a license was required for the new title. Mr. Neff replied that it is, and Mr. Gannon will be getting that license. Mrs. Hubbard also noted that her husband has been with the Department of Public Works for 17 years, and another employee for 7 years, and why would someone with 13 months with this Department be selected for the position. Mr. Neff again said that, as a Personnel matter, certain details could not be discussed, and thanked Mrs. Hubbard for her comments. Mrs. Hubbard also stated that she had been told a new direction is being taken with the Department of Public Works. She was advised that this is not necessarily correct information. Mr. Bitman then clarified the reason for the job title change, explaining that John Clark, though retired, is still on the payroll for a while, so there could not be two people with the same job title and, therefore, Mr. Gannon’s title was changed to Director. Motion to Adjourn: Mr. Bitman Second: Mr. VanWinkle Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:30 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
| ||||||||||||||||
print
