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December 1, 2008 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL December 1, 2008 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 8:00 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since January 7, 2008." The salute to the flag was led by Mr. Morris and followed by a moment of silence. Mayor Castleman noted that Helen Gormley, Deputy Borough Clerk, was recovering nicely from her recent surgery and extended good wishes to her. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. Gilmour, Mr. Morris Mr. Neff, Attorney Bennett and Mr. Biehl, Administrator/Clerk Absent: Mr. DeNoia, Mr. VanWinkle Consideration of Minutes for Regular Meetings and/or Special Meetings: None Consideration of Executive Session Minutes: None Communications: None Student remarks and brief remarks on the Agenda from other members of the Public: None Resolution - Payment of Bills and Claims Mr. Bitman offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 52,200.95 Operating – Prior Year 0.00 School Taxes 0.00 Contra 0.00 Capital 55,660.43 Grant 210.00 Various Trusts & Reserves 82,878.99 Escrow Projects 1,602.50 Payroll of 11/28/08 $ 215,253.75 Void Checks: $ 0.00 Manual Checks: Grainger ck#12031 $ 8.39 Grainger ck#C2128 1,440.80 Blue Cross/Blue Shield ck#12032 77,701.21 Caruso Construction Ck#2129 2,039.04 New Jersey Transit Ck#1734 5,000.00 ACH Debit $ 0.00 Wire Transfers: $ 0.00 Total $ 493,996.06 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. Bitman Second: Mr. Neff Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Gilmour, Mr. Morris, Mr. Neff Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Public Affairs, Library Trustees): Mr. Morris reported that the new doors have been installed at the Library. POLICE AND EMERGENCY PREPAREDNESS (Traffic Safety Committee, Drug Alliance, Local Emergency Planning Council): Mr. Gilmour reported that the Police Chief had received a letter from the Fair Haven Police Chief inquiring if the Police Department would be willing to assume some of Fair Haven’s dispatch responsibilities. He said Fair Haven is planning to go to the County for two of their three shirts, maintaining their daytime shift. The Police Committee advised Chief Giblin to pursue it and learn to what benefit it would be the Borough, and if it would be considered a shared service, which would enable more funding for the Police Department. Mr. Gilmour said Chief Giblin felt favorable about the proposal. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman, no report. PERSONNEL (Environmental Commission, Shade Tree Commission, Open Space): Mr. Neff noted that he had no further report, other than Shade Tree issues discussed in Workshop. PUBLIC WORKS (Planning Board, Americans With Disabilities Act Committee, Parker Homestead Liaison, Recycling): Mr. DeNoia, absent, no report. Mayor Castleman noted that there would be a Planning Board meeting tomorrow night. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Business and Professional Association, Finance Advisory): Mr. VanWinkle, absent, no report. Council and Public Discussion: None Mayor's Report: None Other Reports: None Old Business: None New Business: Consent Agenda: Mayor Castleman announced that the following Resolutions had been discussed and would now be approved by Consent Agenda. Motion: Mr. Bitman Second: Mr. Gilmour Roll Call: Affirmative: Mr. Bitman, Mr. Gilmour, Mr. Morris, Mr. Neff Negative: None Abstentions: None R E S O L U T I O N WHEREAS, the Borough of Little Silver Municipal Building is in need of installation of new light fixtures, electrical outlets and exhaust fans; and WHEREAS, the following quotes have been solicited by the Borough Engineer: Allaire Electrical Contractors, Inc. Manasquan, NJ $11,145.00 Marascio Brothers Electric Rumson, NJ No quote received Paul Caruso Long Branch, NJ $16,400.00; and WHEREAS, adequate funding for this purchase is contained in Ordinance #661-08; and WHEREAS, the Borough Administrator/Clerk has reviewed the quote and finding it to be in order recommends the quote submitted by Allaire Electrical Contractors, Inc.; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote submitted by Allaire Electrical Contractors, Inc. in the amount of $11,145.00 for the installation of new light fixtures, electrical outlets and exhaust fans for the Borough of Little Silver Municipal Building be and is hereby accepted. R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating 2008 salaries for employees of the Borough of Little Silver adopted on July 14, 2008 be and is hereby amended as follows: DELETE: (Effective November 17, 2008) Harold Scott Relief Crossing Guard $41.10/day BE IT FINALLY RESOLVED that a certified copy of this Resolution be transmitted to the Borough Chief Financial Officer to make the necessary payroll adjustments. R E S O L U T I O N WHEREAS, the Department of Public Works is in need of various mechanical equipment as per attached document; and WHEREAS, the Department of Public Works Borough Mechanic has solicited the following quote for various mechanical equipment under State Contract #66103: Snap-On Industrial Crystal Lake, Ill $2,674.49; and WHEREAS, adequate funding for said purchase is contained in Ordinance #661-08; and WHEREAS, the Borough Administrator/Clerk has reviewed the quote and finding it to be in order recommends the quote submitted by Snap-On Industrial in the amount of $2,674.49 be accepted; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Borough Administrator/Clerk be and is hereby authorized to purchase various mechanical tools per attached document from Snap-On Industrial in the amount of $2,674.49 under State Contract #66103. R E S O L U T I O N WHEREAS, the 2009 Salary Ordinance adopted on November 17, 2008 fixed the salaries and compensations for certain titles and positions of the officers and employees of the Borough of Little Silver: WHEREAS, the 2009 Salary Resolution adopted by the Governing Body at their meeting of November 17, 2008 is hereby amended; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following named officers and employees shall be compensated for 2009 at the rates designated as follows. Any officer or employee employed after January 1, 2009 shall have their annual compensation pro-rated as of the date of employment: NAME D.O.H POSITION OR TITLE Joseph Mazza Before 1/1/99 Lieutenant 98,328.00 Robert Frank Before 1/1/99 Lieutenant 98,328.00 C. Gary La Bruno Before 1/1/99 Lieutenant 98,328.00 Martin Scherzinger Before 1/1/99 Sergeant 92,761.00 Daniel Shaffery Before 1/1/99 Sergeant 92,761.00 Kevin Halpin Before 1/1/99 Sergeant 92,761.00 Thomas Mancuso Before 1/1/99 Patrolman (6 years) 87,510.00 Steven Solari After 1/1/99 Patrolman (6 years) 87,510.00 Peter Gibson After 1/1/99 Patrolman (6 years) 87,510.00 Paul Halpin After 1/1/99 Patrolman (6 years) 87,510.00 Michael Lahey After 1/1/99 Patrolman (6 years) 87,510.00 Gregory Oliva After 1/1/99 Patrolman (5 years) (1/1/09-1/20/09) 80,577.00 Patrolman (6 years) (1/21/09-12/31/09) 87,510.00 Justin Bradley After 3/15/04 Patrolman (3 years) 61,504.00 (1/1/09-7/17/09) Patrolman (4 years) 68,006.00 (7/18/09-12/31/09) Francis Salerno After 3/15/04 Patrolman (1 year) (1/1/09-8/5/09) 48,501.00 Patrolman (2 years) (8/6/09-12/31/09) 55,002.00 Robert Chenoweth After 3/15/04 Probationary Patrolman (1/1/09-1/27/09) 41,999.00 Patrolman (1 year) 1/28/09-12/31/09 48,501.00 BE IT FURTHER RESOLVED that the following named personnel are eligible for educational credit benefits in the amount listed respectively and such amount shall be added to the Base Salary in accordance with the 2009 Salary Ordinance. Gary LaBruno $ 500 Martin Scherzinger $1,000 Paul Halpin $1,000 BE IT STILL FURTHER RESOLVED that the names, designations and salaries herein provided supercede all previous names, designations and salaries heretofore by Resolution established. Longevity shall be in accordance with the 2009 Salary Ordinance. BE IT FINALLY RESOLVED that a certified copy of this Resolution be transmitted to the Borough Chief Financial Officer to make the necessary payroll adjustments. Attorney Bennett read the following: R E S O L U T I O N WHEREAS, the Borough of Little Silver is the owner of property located at 124 Willow Drive, Little Silver and; WHEREAS, the Board of Education has utilized said building as their administrative offices for several years and; WHEREAS, it is necessary to enter into a lease binding between the Borough of Little Silver and the Board of Education of Little Silver for said premises; NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a lease for five years with an option to renew for five additional, be entered into between said parties in the amount of five thousand dollars per year; and BE IT FURTHER RESOLVED that the rents received shall be utilized by the Borough for recreation purposes in accordance with Green Acres regulations; and BE IT FURTHER RESOLVED that a copy of this Resolution be provided to the Borough Administrator/Clerk of the Borough of Little Silver and the Borough Attorney. Motion: Mr. Bitman Second: Mr. Morris Roll Call: Affirmative: Mr. Bitman, Mr. Gilmour, Mr. Morris, Mr. Neff Negative: None Abstentions: None Attorney Bennett read the following: RESOLUTION EXECUTIVE SESSION: BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following portion of this meeting dealing with personnel matters shall not be open to the public; and BE IT FURTHER RESOLVED that it is anticipated that the matters to be discussed and considered in private may be disclosed to the public when the reason in closed session discussion and action no longer exists; and BE IT STILL FURTHER RESOLVED that private consideration is deemed required and is permitted because of the following noted exception set forth in the Act: personnel. Attorney Bennett noted that it was anticipated the Mayor and Council would be in Executive Session until 8:45 p.m., and that is was not anticipated that any specific action would be taken after the Executive Session is concluded. Motion: Mr. Gilmour Second: Mr. Bitman Vote: Voice Vote – Ayes – Unanimous The Mayor and Council adjourned to Executive Session at 8:23 p.m. Mayor Castleman called for a motion to return to the Regular Order of Business: Motion: Mr. Gilmour Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. Gilmour, Mr. Morris, Mr. Neff Negative: None Abstentions: None The Regular Order of Business was resumed at 8:45 p.m. Public Portion Remarks of the citizens for the good of the Borough: None Motion to Adjourn: Mr. Gilmour Second: Mr. Bitman Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:46 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
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