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October 15, 2007 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL October 15, 2007 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 8:10 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since October 4, 2007." The salute to the flag was led by Mr. DeNoia and followed by a moment of silence. Mayor Castleman noted that former Police Officer Allen Wright has been recovering from open-heart surgery and had a stroke, she asked for good wishes for him and his family. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. VanWinkle, Attorney Bennett and Mrs. Gormley, Deputy Administrator/Clerk Absent: Mr. Galante, Mr. Gilmour, and Mr. O’Scanlon Mrs. Gormley read the following: R E S O L U T I O N WHEREAS, the Mayor and Council of the Borough of Little Silver did heretofore advertise for a Proposal for the Services of a Labor Counsel and Litigation Counsel for the defense of a law suit pertaining to certain personnel matters; and WHEREAS, proposals were received by the Deputy Borough Clerk at 10:00 a.m. on October 2, 2007, opened and publicly read as follows: Robert E. Murray, LLC Shrewsbury, NJ $155.00 per hour; and WHEREAS, adequate funding for the services is contained in the 2007 Operating Budget for Legal Services; and WHEREAS, the Borough Attorney has reviewed the Proposal and finds it to be in order; NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that Robert E. Murray, LLC, Shrewsbury, New Jersey be and is hereby retained as Labor Counsel for the Borough of Little Silver as well as Special Counsel to deal with Litigation on behalf of the Borough for the defense of a lawsuit pertaining to certain labor matters which have been filed; and BE IT STILL FURTHER RESOLVED that the amount to be expended in this matter is capped at $15,000.00 and any excess in that amount would have to be approved by the Mayor and Council prior to expenses being incurred; and BE IT BE FINALLY RESOLVED that a copy of this Resolution shall be forwarded to: 1) Robert E. Murray, LLC 2) Borough Clerk 3) Borough Attorney Motion: Mr. Bitman Second: Mr. DeNoia Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. VanWinkle, Mayor Castleman Negative: None Abstentions: None Mrs. Gormley read the following: R E S O L U T I O N WHEREAS, the Mayor and Council did heretofore advertise for public bids for the supplying of recreation equipment and uniforms for the Little Silver Recreation Programs through January 1, 2008 – December 31, 2009; and WHEREAS, adequate funding for the purchase has or will be provided in the 2008 and 2009 municipal budgets; and WHEREAS, at 10:00 A.M. on Thursday, October 4, 2007 the Deputy Borough Clerk received, opened and publicly read the following bid: Athletes’ Alley Shrewsbury, NJ $49,050.90; and WHEREAS, the Borough Administrator/Clerk has reviewed the bid and, finding it to be in order, recommends the bid; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the low bid based on the estimated quantities of equipment purchased the last two years, submitted by Athletes’ Alley in the amount of $49,050.90 be and is hereby accepted. Motion: Mr. Bitman Second: Mr. VanWinkle Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. VanWinkle, Mayor Castleman Negative: None Abstentions: None PUBLIC HEARING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER, FOR THE YEAR 2007 Mr. Biehl certified that same had been published in the Two River Times on September 28, 2007, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. Bitman Second: Mr. DeNoia Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Mr. Bitman noted that this is in accordance with the new contract. Mayor Castleman noted that this is the first year of a four-year contract. Seeing no further comments, Mayor Castleman called for a Motion to close the hearing. Motion hearing be closed: Mr. Bitman Second: Mr. DeNoia Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mrs. Gormley introduced for second reading by title only: AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER, FOR THE YEAR 2007 Motion: Mr. Bitman Second: Mr. DeNoia Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. VanWinkle, Mayor Castleman Negative: None Abstentions: None Consideration of Minutes for Regular Meetings and/or Special Meetings: None Consideration of Executive Session Minutes: None Communications: None Student remarks and brief remarks from other members of the Public: None Resolution - Payment of Bills and Claims Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 57,417.71 Operating – Prior Year 0.00 School Taxes 1,273,790.89 Contra 0.00 Capital 29,830.80 Grant 0.00 Various Trusts & Reserves 13.25 Escrow Projects 4,727.50 Payroll of 10/5/07 $ 129,163.52 Void Checks: $ 0.00 Manual Checks: $ 0.00 ACH Debit $ 0.00 Wire Transfers: Monmouth County Taxes $1,077,801.07 Total $2,572,744.74 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Mr. Bitman questioned an expense on Page 1 of the Bill List, under the listing for the Postmaster, five rolls of 41-cent stamps. He noted that five rolls of stamps $205.00, not $150.00 as listed. Mrs. Gormley confirmed that five rolls of stamps were purchased for the Clerk’s office, and it was determined that the stamps and amounts had been split between two accounts. Mayor Castleman noted at this time that items being stored for the Parker Homestead are costing about $4,000 a year and that there should be a way of storing those items more cost effectively. She asked Mrs. Gormley to make a note to look into the matter. Motion: Mr. VanWinkle Second: Mr. Bitman Council and Public Discussion: No further discussion. Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. VanWinkle, Mayor Castleman Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Emergency Management and Public Affairs): Mr. Galante absent, no report. POLICE AND EMERGENCY PREPAREDNESS (Library Trustees): Mr. O’Scanlon absent, no report. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space): Mr. Gilmour absent, no report. PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman, no report. PUBLIC WORKS (Planning Board, ADA, Parker Homestead Liaison, Recycling): Mr. DeNoia, no report. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory): Mr. VanWinkle, no report. Council and Public Discussion: None Mayor's Report: Mayor Castleman reported that she attended the 50th Anniversary of the Garden Club. She said it was a lovely function and that the people involved are very talented. She said they asked for a place to store their materials. Mayor Castleman suggested to the Council that the Benevides house and the greenhouses be used for this. Other Reports: None Old Business: None New Business: Consent Agenda: Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. Motion: Mr. DeNoia Second: Mr. Bitman Vote: Voice Vote – Ayes – Unanimous R E S O L U T I O N WHEREAS, the 2007 Salary Ordinance adopted on October 15, 2007 fixed the salaries and compensations for certain titles and positions of the officers and employees of the Borough of Little Silver: NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following named officers and employees shall be compensated for 2007 at the rates designated as follows. Any officer or employee employed after January 1, 2007 shall have their annual compensation pro-rated as of the date of employment: NAME D.O.H POSITION OR TITLE Stephen Greenwood, III Before 1/1/99 Captain 96,363.00 Joseph Mazza Before 1/1/99 Lieutenant 90,910.00 Robert Frank Before 1/1/99 Sergeant 85,763.00 Martin Scherzinger Before 1/1/99 Sergeant 85,763.00 C. Gary La Bruno Before 1/1/99 Sergeant 85,763.00 Daniel Shaffery Before 1/1/99 Sergeant 85,763.00 Kevin Halpin Before 1/1/99 Patrolman (4 years) 80,908.00 Thomas Mancuso Before 1/1/99 Patrolman (4 years) 80,908.00 Steven Solari 7/12/99 Patrolman (6 years) 80,908.00 Peter Gibson 1/1/02 Patrolman (5 years) 74,498.00 Paul Halpin 1/1/02 Patrolman (5 years) 74,498.00 Michael Lahey 3/1/02 Patrolman (4 years) (1/1/07-2/28/07) 68,089.00 Patrolman (5 years) (3/1/07-12/31/07) 74,498.00 Gregory Oliva 1/21/03 Patrolman (3 years) (1/1/07-1/20/07) 61,697.00 Patrolman (4 years) (1/21/06-12/31/06) 68,089.00 Justin Bradley 12/10/05 Patrolman (1 year) 44,842.00 (1/1/07-12/9/07) Patrolman (2 years) 50,853.00 (12/10/07-12/31/07) Francis Salerno 8/6/07 Probationary Patrolman (8/6/07-12/31/07 38,830.00 BE IT FURTHER RESOLVED that the following named personnel are eligible for educational credit benefits in the amount listed respectively and such amount shall be added to the Base Salary in accordance with the 2007 Salary Ordinance. Gary LaBruno $ 500 Martin Scherzinger $1,000 Paul Halpin $1,000 BE IT STILL FURTHER RESOLVED that the names, designations and salaries herein provided supercede all previous names, designations and salaries heretofore by Resolution established. Longevity shall be in accordance with the 2006 Salary Ordinance. BE IT FINALLY RESOLVED that a certified copy of this Resolution be transmitted to the Borough Chief Financial Officer to make the necessary payroll adjustments. RESOLUTION Whereas, GRANT RECEIVABLE BALANCES IN THE AMOUNT OF $21,500.00 ENTITLED “from the State of New Jersey Department of Transportation” to be used for improvements to the Railroad Station remain on the Capital Fund balance sheet; and WHEREAS, the Borough Engineer has certified that the improvement projects have been completed; and WHEREAS, it is necessary to formally cancel the receivable balances and the offsetting appropriation reserve balances from the balance sheet; and WHEREAS, the projects have been fully spent, the Operations account of the Current Fund will fund the cancelled receivable; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following grant receivables and appropriation reserve balances be cancelled: Grant Title Ord. # Amount Cancelled 2000 Railroad Improvements 487-00 $21,500 Public Portion Remarks of the citizens for the good of the Borough: Motion to Adjourn: Mr. Bitman Second: Mr. DeNoia Roll Call: Voice Vote - Ayes – Unanimous Mayor Castleman requested a Motion to return to Regular Session, because she forgot the item of the Planning Board appointment. Motion to reopen: Mr. Bitman Second: Mr. VanWinkle Roll Call: Voice Vote - Ayes – Unanimous Mayor Castleman recommended the following Planning Board appointments: Kimberly Montella, Alternate #1, resigned in July, and Bob Neff, formerly Alternate #2, will be moved to Alternate #1. The new member is William W. Morris, of Breezy Point, who will be Alternate #2. She noted that he was Chairman of the Shrewsbury Planning Board and comes well recommended and respected. Mayor Castleman requested a Motion to accept those appointments. Motion: Mr. DeNoia Second: Mr. VanWinkle Roll Call: Voice Vote - Ayes – Unanimous Mayor Castleman again requested a Motion to adjourn. Motion: Mr. Bitman Second: Mr. DeNoia Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:30 p.m. Helen Gormley Deputy Administrator/Clerk | |||||||||||||||
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