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November 19, 2007 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL November 19, 2007 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 8:12 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since October 2, 2007." The salute to the flag was led by Mr. Galante and followed by a moment of silence. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. VanWinkle, Attorney Bennett and Mr. Biehl, Administrator/Clerk Absent: Mr. DeNoia, Mr. O’Scanlon Mr. Biehl read the following: R E S O L U T I O N WHEREAS, the Mayor and Council of the Borough of Little Silver did heretofore advertise for public bids for the Little Silver Creek Bank Stablization in the Borough of Little Silver; and WHEREAS, specifications for the same were prepared by the Brough Engineer; and WHEREAS, the following bids were received by the Administrator/Clerk at 10:00 a.m. on November 8, 2007 opened and publicly read as follows: Montone Construction, Inc. Holmdel, NJ $32,760.00 JAC Excavating, Inc. Farmingdale, NJ $42,760.00 Bird Construction Bayville, NJ $43,260.00 Compass Construction, Inc. New Egypt, NJ $46,860.00 Navka Construction Newark, NJ $50,760.00 Tony & Son Construction Bayville, NJ $55,360.00; and WHEREAS, the Borough Engineer has reviewed the bids and recommends to the Mayor and Council that the low bid submitted by A. Montone Construction be accepted; and WHEREAS, adequate funding for said improvements has been provided in Bond Ordinance #643-07; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the low bid submitted by A. Montone Construction in the amount of $32,760.00 for the Little Silver Creek Bank Stabilization in the Borough of Little Silver be and is hereby accepted; and BE IT FURTHER RESOLVED that the Borough Administrator/Clerk be and is hereby authorized to return the bid bonds to the unsuccessful bidders. Motion: Mr. Galante Second: Mr. Gilmour Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. VanWinkle, Mayor Castleman Negative: None Abstentions: None PUBLIC HEARING AN ORDINANCE AMENDING CHAPTER X, “TRAFFIC”, OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mr. Biehl certified that same had been published in the Two River Times on October 12, 2007, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. Bitman Second: Mr. Gilmour Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Mr. Biehl stated that this would increase the price of an annual permit at the Railroad Station parking lot, from $240.00 to $360.00 annually. Seeing no further discussion, Mayor Castleman called for a Motion to close the hearing. Motion hearing be closed: Mr. Galante Second: Mr. Bitman Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE AMENDING CHAPTER X, “TRAFFIC”, OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Motion: Mr. Galante Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. VanWinkle, Mayor Castleman Negative: None Abstentions: None Consideration of Minutes for Regular Meetings and/or Special Meetings of: September 4, 2007 Motion: Mr. Bitman Second: Mr. VanWinkle Council and Public Discussion: None Roll Call: Voice Vote – Ayes – Unanimous September 13, 2007 Motion: Mr. Bitman Second: Mr. VanWinkle Roll Call: Voice Vote – Ayes – Unanimous October 1, 2007 Motion: Mr. Bitman Second: Mr. VanWinkle Council and Public Discussion: None Roll Call: Voice Vote – Ayes – Unanimous October 15, 2007 Motion: Mr. Bitman Second: Mr. VanWinkle Council and Public Discussion: None Roll Call: Voice Vote – Ayes – Unanimous There were no Minutes for Executive Sessions. Communications: None Student remarks and brief remarks on the Agenda from other members of the Public: None Mr. Biehl read the following: RESOLUTION WHEREAS, it appears that there are insufficient funds in certain of the 2007 Appropriations, set forth below, to meet the demands to be made upon them; THEREFORE, BE IT RESOLVED, that the following transfers be made: TO FROM Police S&W 88,910 Garbage Contract OE 47,500 Street Lighting OE 6,000 Telephone OE 4,000 Water OE 5,000 Gas OE 6,000 Gasoline OE 4,000 Landfill OE 21,000 General Admin OE 6,500 Audit Services OE 2,000 Election OE 1,500 Engineering OE 6,500 Planning Board OE 3,500 Liability Insurance OE 48,000 Group Insurance OE 15,000 Police OE 25,910 Police Dispatch 911 OE 25,000 Emergency Management OE 3,000 Fire OE 15,000 First Aid OE 1,000 Streets & Roads OE 1,000 Vehicle Repair OE 4,000 Community Service Act OE 5,500 Public Events OE 9,000 Electricity OE 10,000 ____________________ 182,410 182,410 NOW, THEREFORE BE IT RESOLVED that a certified copy of the Resolution be transmitted to the Chief Financial Officer as her authority to debit and credit the above amounts accordingly. Motion: Mr. Gilmour Second: Mr. Bitman Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. VanWinkle, Mayor Castleman Negative: None Abstentions: None Resolution - Payment of Bills and Claims Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 217,725.58 Operating – Prior Year 86.83 School Taxes 1,290,113.92 Contra 0.00 Capital 108,210.55 Grant 0.00 Various Trusts & Reserves 5,334.33 Escrow Projects 5,705.00 Payroll of 10/19/07, 11/2/07, 11/16/07 455,355.85 Void Checks: $ 0.00 Manual Checks: NJ Unemploy. Comp. Fund (Bank Check) $ 2,374.85 ACH Debit Railroad Permit Sales Tax Payable $ 9.10 Wire Transfers: $ 0.00 Total $ 2,084,916.01 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. Gilmour Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. VanWinkle, Mayor Castleman Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Emergency Management and Public Affairs): Mr. Galante, no report. POLICE AND EMERGENCY PREPAREDNESS (Library Trustees): Mr. O’Scanlon absent, no report. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space): Mr. Gilmour reported that bridge on Seven Bridges Road, closest to the school, has to be replaced and that the County has informed the Borough that work will begin when school ends in June. The target completion date is December 31, 2008. Mayor Castleman continued, stating that the traffic lights at White Road and Branch Avenue, and Rumson Road and Branch Avenue, will be installed. They are temporary lights. When the bridge work is completed, the lights will be removed. She further stated that signs announcing the bridge closure and detour signs would be posted in plenty of time to inform the public. There will be a walking bridge over the area during the time of the bridge construction. PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman, no report. PUBLIC WORKS (Planning Board, ADA, Parker Homestead Liaison, Recycling): Mr. DeNoia absent, no report. Mayor Castleman said there would be a Planning Board meeting tomorrow night. She further noted that Mr. Bennett is looking at the first phase of the master plan for the Parker Homestead, done with the grant received from the Codispotti Foundation. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory): Mr. VanWinkle, no report. Council and Public Discussion: None Mayor's Report: Mayor Castleman requested a Motion for the appointment of Glen Talavera, Silverton Avenue, to the Recreation Committee. Motion: Mr. Bitman Second: Mr. VanWinkle Vote: Voice Vote – Ayes – Unanimous Other Reports: Mr. Biehl gave the Financial Summary for the Month of September, 2007: Cash on Hand Beginning of the Month $ 10,540,234.00 Total Monthly Receipts 516,058.00 Total Monthly Disbursements 743,046.00 Cash on Hand End of Month $ 10,313,246.00 He noted that the majority of the Borough’s invested funds are in the New Jersey Cash Management Fund at an average rate for the month of 5.11%. Mr. Biehl gave the Financial Summary for the Month of October, 2007: Cash on Hand Beginning of the Month $ 10,313,246.00 Total Monthly Receipts 2,363,082.00 Total Monthly Disbursements 3,233,973.00 Cash on Hand End of Month $ 9,442,355.00 He noted that the majority of the Borough’s invested funds are in the New Jersey Cash Management Fund at an average rate for the month of 5.13%. Old Business: PUBLIC HEARING – Carried from October 1, 2007 Meeting AN ORDINANCE AUTHORIZING THE BOROUGH OF LITTLE SILVER TO PLACE GREEN ACRES RESTRICTIONS ON CERTAIN PROPERTIES OWNED BY THE BOROUGH KNOWN AND DESIGNATED AS BLOCK 17, LOT 3 AND BLOCK 79, LOT 11.01 ON THE LITTLE SILVER BOROUGH TAX MAP Mr. Bennett stated that after discussion with the Mayor and Council, it has been determined that until there is more information it would be appropriate to have this matter continued until the end of the year, at which time, if there has been no action taken, the Ordinance would die and be started anew, probably with the two properties separated. Mayor Castleman requested a Motion to carry the Public Hearing to December 17, 2007: Motion: Mr. Galante Second: Mr. Bitman Vote: Voice Vote – Ayes -- Unanimous New Business: Consent Agenda: Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. Motion: Mr. Galante Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. Galante, Mr. Gilmour, Mr. VanWinkle, Mayor Castleman Negative: None Abstentions: None R E S O L U T I O N WHEREAS, the Borough of Little Silver Police Department is in need of two Stalker Directional Sensing Radar Units; and WHEREAS, Applied Concepts, Inc. is a Direct Factory Representative and the only source of these radar units; and WHEREAS, the Police Department has solicited the following quote: Applied Concepts, Inc. Plano, Texas $5,560.00; and WHEREAS, adequate funding for this purchase is contained in #619-06; and WHEREAS, the Borough Administrator/Clerk has reviewed the quote and finding it to be in order recommends the quote submitted by Applied Concepts, Inc.; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote submitted by Applied Concepts, Inc. in the amount of $5,560.00 for two DSR Radar Units be and is hereby accepted. R E S O L U T I O N WHEREAS, Matthew S. Metlitz, as a member of the Boy Scouts of America, Troop 126, has achieved the rank of Eagle Scout, the highest rank in Scouting; and WHEREAS, Matthew S. Metlitz, for his Eagle Scout Project organized the refurbishing of the meeting hall at St. John’s Church located in the Borough of Little Silver as it was in great need of repair; and WHEREAS, Matthew S. Metlitz planned and organized over seventy volunteers who contributed 300 hours of manpower to remove peeling wallpaper, installed wainscoting, replaced light coverings, painted the walls and trim, repaired windows, and updated electrical outlets all of which beautifully restored the meeting hall as a gathering place for parish and community members to enjoy; NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Little Silver does hereby recognize the achievement of Matthew S. Metlitz in attaining the rank of Eagle Scout and further, congratulates and commends him for his service to the Boy Scouts of America and to his community. R E S O L U T I O N WHEREAS, the Mayor and Council of the Borough of Little Silver is desirous of transferring the Borough’s General Assistance Program to the Monmouth County Division of Social Services; and WHEREAS, the Monmouth County Division of Social Services currently handles forty-one municipalities within the county; and WHEREAS, the Borough of Little Silver has no pending or active cases; NOW, THEREFORE, BE IT RESOLVED, the Mayor and Council of the Borough of Little Silver have agreed to consolidate the Borough’s General Assistance Program with the Monmouth County Division of Social Services effective immediately. R E S O L U T I O N WHEREAS, Palatial Homes, Inc. did previously post Gulf Insurance Group Surety Bond #B21872899 in the reduced amount of $18,451.45 and $2,050.16 in cash as a Performance Bond for improvements to Block 13, Lots 8.01, 9.01 and 9.02 in the Borough of Little Silver per a Resolution of July 18, 2005; and WHEREAS, by letter dated October 8, 2007 by the Borough Engineer recommended release of the Performance Bond subject to payment of all outstanding bills and the posting of a Maintenance Bond in the amount of $7,831.50; and WHEREAS, all fees have been paid and Gulf Insurance Group Maintenance Bond #B21872899M in the amount of $7,831.50 has been posted; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Performance Bond for Improvements to Block 13, Lots 8.01, 9.01, 9.02 in the Borough of Little Silver be and is hereby released and Gulf Insurance Group Maintenance Bond is hereby accepted. R E S O L U T I O N WHEREAS, application has been made to the Borough of Little Silver by the Red Bank Regional Buccaneer Booster Club for On Premise 50/50 Raffles on the following dates: November 22, 2007 December 4, 2007 December 20, 2007 December 28, 2007 December 29, 2007 December 30, 2007 WHEREAS, all requirements have been complied with for the holding of such Raffles; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the application for On Premise 50/50 Raffles by the Red Bank Regional Buccaneer Booster Club be and is hereby approved. R E S O L U T I O N WHEREAS, funds in the Open space Trust Fund are accumulated for the purpose of property acquisition; and WHEREAS, the Mayor and Council wish to fund, in part, the acquisition of Block 48, Lots 2, 22.1, 22.2, 22.3 in Ordinance #530-02 in the amount of $237,500; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the borough of Little Silver that $237,500 of the Open Space Trust monies be and are hereby transferred to the Capital Account by the Chief Financial Officer to fund the unfounded balance of the above referred property acquisition. R E S O L U T I O N WHEREAS, the Department of Public Works is in need of one stainless steel Swenson V-Box Spreader, Model EV100 10-82-505 304 with installation; and WHEREAS, the Superintendent of Public Works has solicited the following quotes: Seely Modern Equipment Sales & Rental Farmingdale, NJ $14,849.00 Swenson Spreader Co. Lindenwood, IL $21,103.00; and WHEREAS, adequate funding for said purchase in contained is Ordinance 618-06; and WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and finding them to be in order recommends that the low quote submitted by Seely Modern Equipment Sales & Rental in the amount of $14,849.00 be accepted; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Borough Administrator/Clerk be and is hereby authorized to purchase one stainless steel Swenson V-Box Spreader, model EV100 10-82-505 304 with installation in the amount of $14,849.00 from Seely Modern Equipment Sales and Rental. Public Portion Remarks of the citizens for the good of the Borough: Maureen Enander, Winfield Drive, stated her concerns regarding brush and limb collection. She said that there are plants and vegetables still growing when the collection dates stop in September, and that yard cleanup is often done during that time, with no way to dispose of the debris. She suggested the schedule be changed to include those months when debris is collected from yards. Mayor Castleman replied that next year the brush and limb collection will be extended into mid-October, and that leaf collection will also be changed to include collection in all three zones at the same time. Mayor Castleman further stated all of this information will be in next month’s Newsletter. Motion to Adjourn: Mr. Bitman Second: Mr. Galante Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:40 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
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