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May 7, 2007 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL May 7, 2007 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 7:30 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since January 4, 2007." The salute to the flag was led by Mr. Bitman and followed by a moment of silence. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. VanWinkle, Attorney Bennett and Mr. Biehl, Administrator/Clerk Absent: Mr. O’Scanlon PUBLIC HEARING AN ORDINANCE AMENDING CHAPTER XIII, “FIRE PREVENTION” OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mr. Biehl certified that same had been published in the Two River Times on April 13, 2007, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. Bitman Second: Mr. Gilmour Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Seeing none, she called for a Motion to close the hearing. Motion hearing be closed: Mr. Bitman Second: Mr. Galante Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE AMENDING CHAPTER XIII, “FIRE PREVENTION” OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Motion: Mr. Bitman Second: Mr. VanWinkle Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. VanWinkle Negative: None Abstentions: None Consideration of Minutes for Regular Meetings and Executive Sessions (if any): None Communications: None Student remarks and brief remarks from other members of the Public: None Resolution - Payment of Bills and Claims, May 7, 2007 Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 240,607.99 Operating – Prior Year 130.65 School Taxes 0.00 Capital 2,805.00 Grant 4,325.00 Various Trusts & Reserves 2,689.27 Escrow Projects 349.00 Payroll of 4/20/07, 5/4/07 $ 255,814.92 Void Checks: $ 0.00 Manual Checks: $ 0.00 Wire Transfers: Monmouth County Taxes Payable $ 1,080,429.74 Total $ 1,587,151.57 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. Gilmour Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. VanWinkle Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Emergency Management and Public Affairs): Mr. Galante reported that the Police Committee had met with the Chief, and there was some discussion about the budget topic regarding the Student Resource Officer. Mr. Galante further reported that the Chief has given him estimated figures. He said the Chief had also met with Mr. Biehl regarding this. Mr. Biehl noted the discussion was regarding an issue with the CAP, in that the position would not be considered interlocal, but an expense within the town. Mr. Biehl said he would talk to the State further about whether it would be in CAP. Mr. Galante further noted that Chief Giblin would like to implement this August 1. Mayor Castleman said she would contact the other local mayors to see if they would be in willing to enter an agreement to contribute to the position as a shared service, which could then make it interlocal and eligible for CAP. There was further Council discussion regarding the procedure for presenting the agreements, Ordinance and Resolution to move forward with this position. Mr. VanWinkle pointed out that this position would need to be clearly explained and defined to the public so they will understand the need for another police officer. POLICE AND EMERGENCY PREPAREDNESS (Library Trustees): Mr. O’Scanlon absent, no report. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space): Mr. Gilmour reported that a Boy Scout has proposed a project to the Environmental Commission to redo the Willow Trails. He further reported that the water quality in the waterways has been exceptional. Mr. Gilmour then reported that the Traffic Safety Committee had implemented the drop off area at the Point Road School. He said the Police Chief reported the first day had gone well and will prove to be of great value over the next few years. He said tomorrow the final meeting on the no parking area would be held with St. John’s Church, and the plan will move forward after that. PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman reported that he had conversations with Lori Saybolt regarding the Business and Professional Association. He further reported that Recreation Baseball and Softball is underway, and the concert series will be moved to September this year. He said the Summer Recreation Program is in the planning stages. PUBLIC WORKS (Planning Board, ADA, Parker Homestead Liaison, Recycling): Mr. DeNoia, no report. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory): Mr. VanWinkle, no report. Council and Public Discussion: Mr. Bennett asked Mr. DeNoia about the Planning Board meeting regarding the Kalian development. Mr. DeNoia replied that there are issues regarding the detention basin and lack of parking for the affordable units, so these issues will be further reviewed before approval. Discussion followed regarding the parking issue, which will be fully reviewed by the Planning Board. Mayor's Report: Mayor Castleman proposed Ronald Armengol and Reiss Pfleger for membership in the Fire Department: Motion: Mr. Galante Second: Mr. Gilmour Vote: Voice Vote – Ayes – Unanimous Mayor Castleman then reported that at last Saturday’s meeting of the Two Rivers Council of Mayors, there were representatives from NJ Transit, DOT, Representative Holt’s office and the County Traffic Office. All the mayors asked questions and discussed problem areas. Other Reports: None Old Business: None New Business: ORDINANCE INTRODUCTION Mayor Castleman introduced by title: AN ORDINANCE AMENDING CHAPTER II “ADMINISTRATIVE” SECTION 2-24 “LENGTH OF SERVICE AWARD PROGRAM (LOSAP) FOR VOLUNTEER FIRE AND EMERGENCY MEDICAL SERVICE MEMBERSS” OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on June 4, 2007. Motion: Mr. Galante Second: Mr. Bitman Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous Consent Agenda: Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. Motion: Mr. VanWinkle Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. VanWinkle Negative: None Abstentions: None R E S O L U T I O N WHEREAS, in accordance with the Public Contracts Law of the State of New Jersey, informal quotes were solicited for the printing of the Borough Newsletter; and WHEREAS, specifications were prepared by the Newsletter Editor; and WHEREAS, the following quotes were received by the Borough Administrator/Clerk: One Year Prestige Graphics 12 Issues, 8 Pages $7,440.00 Shrewsbury, NJ Alphagraphics 12 Issues, 8 Pages $9,995.00; and Red Bank, NJ WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and finding them to be in order recommends the low quote submitted by Prestige Graphics, Inc. for a one year contract be accepted; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the low quote submitted by Prestige Graphics for a one year contract, Apri1 1, 2007 – March 31, 2008 in the amount of $7,440.00 for 12 monthly, eight page newsletters be and is hereby accepted. R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for employees of the Borough of Little Silver adopted on June 14, 2006 be and is hereby amended as follows: DELETE: (Effective March 19, 2007) Joseph Lauterwasser Junior Dispatcher $38,340.00 RESOLUTION OF THE BOROUGH COUNCIL OF LITTLE SILVER URGING THE LEGISLATURE TO AUTHORIZE IMMEDIATE FUNDING FOR THE CONTINUATION OF LOCAL PARAMEDIC UNITS AND TO ADOPT SENATE BILL 2302 AND ASSEMBLY BILLS 3749 AND 3947. WHEREAS, due to the extreme reduction in reimbursement costs from Medicare, local mobile intensive care units (MICUs) in our state staffed by paramedics have been closed or curtailed and others will soon be closed or curtailed; and WHEREAS, the Borough Council of the Borough of Little Silver has been advised by the local paramedic service, Monmouth-Ocean Hospital Service Corporation (MONOC), that soon the night hours of MONOC Unit #206 currently serving the Borough of Little Silver will be curtailed; and WHEREAS, the members of the Borough Council are very concerned that such closures and curtailments negatively impact not only the residents of the Borough of Little Silver, but also all other communities throughout the State of New Jersey; and WHEREAS, the Borough Council of Little Silver urges the Legislature to provide for immediate funding in order to prevent further reduction of vital paramedic services in the State; and WHEREAS, S2302/A3749 introduced by State Senator Ellen Karcher and Assemblymen Sean Kean and Dr. Eric Munoz to allowing MICUs to transport, together with A3947 introduced by Assemblyman Kean to provide needed funding for the State’s MICU programs including MONOC, address this dire situation which is facing every resident not only in Monmouth County, but in all counties, and propose actions needed to ensure the availability of paramedic services to all residents. NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Little Silver as follows: 1. The Borough Council hereby urges the Legislature of the State of New Jersey to authorize immediate funding of vital paramedic services in order to rectify the situation which currently exists and which is forcing the closing of many local paramedic units. 2. The Borough Council hereby urges the Legislature of the State of New Jersey to adopt S2302/A3749 and A3749, which would ensure that local paramedic services would continue to be available to every resident in the State of New Jersey. 3. The Borough Clerk is hereby authorized and directed to forward certified copies of this Resolution to Governor Jon Corzine and the entire Monmouth County Legislative delegation. R E S O L U T I O N WHEREAS, the Borough of Little Silver did heretofore award a bid on October 16, 2006 to Fernandes Construction, Inc, South River, NJ to perform the 2006 Road Improvement Program within the Borough of Little Silver in an amount not to exceed $356,530.05 based on the Borough Engineer's estimated quantities and materials; and WHEREAS, the Mayor and Council of the Borough of Little Silver amended said agreement on February 20, 2007 and April 2, 2007; and WHEREAS, the Mayor and Council of the Borough of Little Silver wish to further amend said agreement to include sinkhole, inlet and pavement repairs on Silverside Avenue and Silverton Avenue in accordance with the attached Change Order #3; and WHEREAS, this Change Order falls within the legal limit established pursuant to N.J.A.C. 5:31-4.2; and WHEREAS, adequate funding for this purchase is contained in Bond Ordinance #618-06; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the agreement with Fernandes Construction, Inc. is hereby amended to $401,700.05 from $391,420.05, an increase of $10,280.00, for the 2006 Road Improvement Program in accordance with Change Order #3. R E S O L U T I O N GRANT AGREEMENT BETWEEN BOROUGH OF LITTLE SILVER AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: GOVERNING BODY RESOLUTION The governing body of the Borough of Little Silver desires to further the public interest by obtaining a grant from the State of New Jersey in the amount of approximately $64,687.00 to fund the following project: Non-point source pollution abatement program for Little Silver Creek. Therefore, the governing body resolves that Michael Biehl or the successor to the office of the Administrator is authorized (a) to make application for such a grant, (b) if awarded, to execute a grant agreement with the State for a grant in an amount not less than $64,687.00 and not more than $77,650.00, and (c) to execute any amendments thereto. **The Borough of Little Silver authorizes and hereby agrees to match $76,500.00 of the Total Project Amount, in compliance with the match requirements of the agreement. The availability of the match for such purposes, whether cash, services, or property, is hereby certified. $0 of the match will be made up of in-kind services (if allowed by grant program requirements and the agreement).* The Grantee agrees to comply with all applicable federal, State, and municipal laws, rules and regulations in its performance pursuant to the agreement. R E S O L U T I O N WHEREAS, Michael Ostran, as a member of the Boy Scouts of America, Troop 126, has achieved the rank of Eagle Scout, the highest rank in Scouting; and WHEREAS, Michael Ostran, for his Eagle Scout Project organized the clean up and mulching of a trail at the Sickles Park for walking; and WHEREAS, Michael Ostran, organized the required manpower to install signs, waste receptacles and a bridge which allow the residents and pets to navigate the trail safely; NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Little Silver does hereby recognize the achievement of Michael Ostran in attaining the rank of Eagle Scout and further, congratulates and commends him for his service to the Boy Scouts of America and to his community. Public Portion Remarks of the citizens for the good of the Borough: None Motion to Adjourn: Mr. VanWinkle Second: Mr. Gilmour Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:12 p.m. Michael D. 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