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May 21, 2007 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL May 21, 2007 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 7:30 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since May 15, 2007." The salute to the flag was led by Mr. O’Scanlon and followed by a moment of silence. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle, Attorney Bennett and Mr. Biehl, Administrator/Clerk Absent: None Public Remarks on the Agenda: None Consideration of Minutes for Regular Meetings and/or Special Meetings of April 16, 2007 Motion : Mr. O’Scanlon Second: Mr. Galante Council and Public Discussion: None Roll Call: Voice Vote – Ayes – Unanimous Communications: None Student remarks and brief remarks from other members of the Public: None Resolution - Payment of Bills and Claims, May 21, 2007 Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 136,473.55 Operating – Prior Year 425.38 School Taxes 1,324,310.87 Capital 73,040.90 Grant 0.00 Various Trusts & Reserves 538.25 Escrow Projects 4,022.50 Payroll of 5/18/07 $ 125,112.30 Void Checks: $ 0.00 Manual Checks: James M. Kirman Ck#10229 Cash Advance-Recreation Baseball $ 980.00 ACH Debit Railroad Parking Permits Sales Tax Payable $ 16.80 Wire Transfers: $ 0.00 Total $ 1,664,920.55 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. O’Scanlon Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Emergency Management and Public Affairs): Mr. Galante, no report. POLICE AND EMERGENCY PREPAREDNESS (Library Trustees): Mr. O’Scanlon, no report. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space): Mr. Gilmour reported from the Safety Committee that the Police Department is pleased with the new drop off procedures at Point Road School, and he thanked the Safety Committee for implementing a successful plan. PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman, no report. PUBLIC WORKS (Planning Board, ADA, Parker Homestead Liaison, Recycling): Mr. DeNoia, no report. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory): Mr. VanWinkle reported that the Budget will be ready for introduction by June 4, 2007. Council and Public Discussion: None Mayor's Report: Mayor Castleman read a letter (copy attached) from the Seniors of Little Silver, regarding the lighting in the lobby of Borough Hall, in order to enhance the art displays. Mayor Castleman asked Mr. Biehl to investigate it further. Other Reports: Mr. Biehl gave the Financial Summary for the Month of April , 2007: Cash on Hand Beginning of the Month $ 9,796,618.00 Total Monthly Receipts 1,527,541.00 Total Monthly Disbursements 3,034,983.00 Cash on Hand End of Month $ 8,289,176.00 He noted that the majority of the Borough’s invested funds are in the New Jersey Cash Management Fund at an average rate for the month of 5.15%. Old Business: None New Business: Consent Agenda: Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. Motion: Mr. O’Scanlon Second: Mr. Galante Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None R E S O L U T I O N WHEREAS, the Borough of Little Silver did heretofore award a bid on October 16, 2006 to Fernandes Construction, Inc, South River, NJ to perform the 2006 Road Improvement Program within the Borough of Little Silver in an amount not to exceed $356,530.05 based on the Borough Engineer's estimated quantities and materials; and WHEREAS, the Mayor and Council of the Borough of Little Silver amended said agreement on February 20, 2007, April 2, 2007 and May 7, 2007; and WHEREAS, the Mayor and Council of the Borough of Little Silver wish to further amend said agreement to include sinkhole repair, inlet repair and pipe replacement on Carolyn Road and Rumson Place in accordance with the attached Change Order #4; and WHEREAS, this Change Order falls within the legal limit established pursuant to N.J.A.C. 5:31-4.2; and WHEREAS, adequate funding for this purchase is contained in Bond Ordinance #618-06; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the agreement with Fernandes Construction, Inc. is hereby amended to $414,700.05 from $401,700.05, an increase of $13,000.00, for the 2006 Road Improvement Program in accordance with Change Order #4. Public Portion Remarks of the citizens for the good of the Borough: Motion to Adjourn: Mr. Gilmour Second: Mr. VanWinkle Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:10 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
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