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MINUTES OF THE REGULAR MEETING OF THE

LITTLE SILVER BOROUGH COUNCIL

March 5, 2007

The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 7:30 P.M.

"Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since February 21, 2007."

The salute to the flag was led by Mr. O’Scanlon and followed by a moment of silence, with thoughts for John Stives, who recently passed away, a long time resident of the Borough and member of the Shade Tree Commission.

Roll Call:         

Present:            Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle, Attorney Bennett and

Mr. Biehl, Administrator/Clerk

Absent: None

Mr. Biehl read the following:

R E S O L U T I O N

WHEREAS, the Mayor and Council of the Borough of Little Silver did heretofore advertise for public bids for the delivery of ultra low sulfur diesel fuel to the Borough of Little Silver; and

WHEREAS, adequate funding for this service has been or will be provided in the appropriate operating budgets; and

WHEREAS, the date specified for the bid was the Newark tank price for February 12, 2007; and

WHEREAS, the following bid was received on February 22, 2007 at 10:00 A.M., opened and publicly read as follows:

                                                                                     Two Years

  John Duffy Fuel Co.

   Newark, NJ                          $1.9735 per gallon  ($0.1500/gallon delivery); and

WHEREAS, the Borough Administrator/Clerk has reviewed the bid and finding it to be in order recommends to the Mayor and Council that the bid from John Duffy Fuel Co. be accepted for a two year term;

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the bid from John Duffy Fuel Company, in the amount of $1.9735 per gallon for the delivery of ultra low sulfur diesel fuel for a two year term to run from April 1, 2007 through March 31, 2009 be and is hereby accepted;

Motion:            Mr.  O’Scanlon

Second:            Mr. VanWinkle

Council and Public Discussion:  None

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

Mr. Biehl read the following:

R E S O L U T I O N

WHEREAS, the Mayor and Council of the Borough of Little Silver did heretofore advertise for public bids for the delivery of premium grade, oxygenated, where required by law, unleaded gasoline to the Borough of Little Silver; and

WHEREAS, adequate funding for this service has been or will be provided in the appropriate operating budgets; and

WHEREAS, the date specified for the bid was the Newark tank price for February 12, 2007; and

WHEREAS, the following bid was received by the Borough Administrator/Clerk on February 22, 2007 at  l0:15 A.M., opened and publicly read:

                                                            Two Years

  John Duffy Fuel Co.

  Newark, NJ                           $1.9920 per gallon       ($0.1500/gallon delivery); and

WHEREAS, the Borough Administrator/Clerk has reviewed the bid and finding it to be in order recommends to the Mayor and Council that the bid from  John Duffy Fuel Co. be accepted for a two year term;

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the bid from  John Duffy Fuel Co., in the amount of $1.9920  per gallon for the delivery of unleaded gasoline for a two year term to run from April 1, 2007 through March 31, 2009 be and is hereby accepted.

Motion:            Mr. O’Scanlon

Second:            Mr. VanWinkle

Council and Public Discussion:  Mr. Biehl noted that the previous year’s price was 8.5 cents per gallon delivery.

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

Consideration of Minutes for Regular Meetings and Executive Sessions (if any):  None

Communications:  None

Student remarks and brief remarks from other members of the Public:  None 

Resolution - Payment of Bills and Claims, March 5, 2007

Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation.

Check Disbursements                                                  

            Operating – Current Year                                             $  119,267.43     

            Operating – Prior Year                                               832.06

            School Taxes                                                                               0.00

            Capital                                                                             119,654.95

            Grant                                                                                    1,158.16

            Various Trusts & Reserves                                                  3,177.73

            Escrow Projects                                                                   7,492.50

Payroll of 2/23/07                                                                     $  130,569.18

Void Checks:                                                                           $             0.00

Manual Checks:                                                                        $             0.00

Wire Transfers:                                                             $             0.00

Total                                                                                        $  382,152.01  

I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted.  Lynn Marie Gale, C.M.F.O., Chief Financial Officer.

Motion:            Mr. VanWinkle

Second:            Mr. DeNoia

Council and Public Discussion:  None 

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

REPORTS OF COUNCIL MEMBERS:

FIRE, FIRST AID AND NEWSLETTER (Board of Health,

Emergency Management and Public Affairs):  Mr. Galante, no report.

POLICE AND EMERGENCY PREPAREDNESS (Library Trustees):

Mr. O’Scanlon, no report.

BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space):  Mr. Gilmour, no report.

PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison):

Mr. Bitman reported that a new member will be appointed to the Recreation Committee, and that more members are needed.

PUBLIC WORKS (Planning Board, ADA, Parker Homestead Liaison, Recycling):

Mr. DeNoia asked that Mr. Biehl reiterate what is being done with limbs and branches as a result of the recent storm, so that everyone will know the policy.  Mr. Biehl replied that residents are being allowed to put out limbs and branches from the recent storm, without penalty.  He added that the Public Works Department is currently trying to stay within zones, with two and three work crews out, and are making a very good effort to keep up with the pickup, including working on Saturday.  Mayor Castleman noted that every truckload of limbs and branches costs the Borough $310, so the storm cleanup effort will be an expensive project.  She further noted that all of the cleanup is being done by the Borough DPW, without the help of  outside contractors.

FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory):  Mr. VanWinkle, no report.

Council and Public Discussion:  Mr. Galante stated that he had received several phone calls in positive response to the lighting on Markham Place.

Mayor's  Report:  Mayor Castleman recommended the appointment of Dave DiLorenzi, Fox Hill Drive, to the Recreation Committee.

Motion to Appoint:       Mr. Bitman

Second:                        Mr. Gilmour

Vote:    Voice Vote – Ayes – Unanimous

Mayor Castleman read a letter (copy attached) from Police Chief Shannon Giblin, regarding the recent ice storm, commending the Police Department, Fire and EMS Departments, DPW, Borough administration and volunteers.

Mayor Castleman also reported that a representative from NJ Transit had spoken to the meeting of the Two Rivers Council of Mayors.  He spoke on regional recommendations to improve traffic conditions in eastern Monmouth County.  Mr. Biehl distributed copies to all Council Members.

Other Reports:  None 

Old Business:  None

New Business:

ORDINANCE INTRODUCTION

Mayor Castleman introduced by title:

AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER VI, ENTITLED “LICENSING-General”, of the “revised general ordinances of the borough of little silver, new jersey (1973)”, concerning the regulations of charitable and nonprofit canvassing and solicitations

Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on April 2, 2007.

Motion:            Mr. O’Scanlon

Second:            Mr. Bitman

Council and Public Discussion:  None

Vote:                Voice Vote – Ayes – Unanimous

Consent Agenda:  Mayor Castleman announced that the following Resolutions would be approved by  Consent Agenda.

Prior to approving the Consent Agenda, several residents asked to comment on the Resolutions.  Their remarks were as follows:

Bob Oswandel, Church Street, stated in regard to the Resolution for Engineering Services, that he felt consideration should be given to changing the Borough Engineer.  He further stated, in regard to the roof on the Women’s Club Building, that in a previous meeting he was told the discretionary limit on additional spending, and that he felt the total future amount to be spent was in excess of what he understood the Borough had higher than the limit.  The Council replied that the Resolution being questioned was a 20% additional amount, and that there were no plans in place for future spending.  Joe Cichalski, Church Street, questioned why the roof and dormers had already begun construction, when the Resolution was just being passed tonight.  Mayor Castleman and Mr. Biehl replied that Mr. Biehl, as Purchasing Agent, authorized the construction and can do so up to $29,000 without a Resolution.   Mr. Cichalski further stated his concerns about the lighting at the Women’s Club, stating that he had previously requested the lights only be used when the building is being used.  Mayor Castleman replied that the lights are scheduled to be on at the same time as the rest of the downtown area and Mr. Bitman suggested that if the lights become a problem, it could be addressed with the neighborhood residents at the time.  Mr. Oswandel stated that he felt the residents in the area of the Women’s Club should be included in the planning process.

Motion:            Mr. Bitman      

Second:            Mr. O’Scanlon

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None  

R E S O L U T I O N

WHEREAS, Christopher A. Sagosz, as a member of the Boy Scouts of America, Troop 126, has achieved the rank of Eagle Scout, the highest rank in Scouting; and

WHEREAS, Christopher A. Sagosz, as his Eagle Scout Project organized the drawing of new hydrant maps, repainting of the fire hydrants along with color coding and numbering the hydrants  in the Borough of Little Silver allowing the Fire Department to quickly locate them when there is an emergency; and

WHEREAS, Christopher A. Sagosz, organized the required manpower over a period of several weekends and solicited the materials  to clean and repaint all the fire hydrants in the Borough of Little Silver;

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Little Silver does hereby recognize the achievement of Christopher A. Sagosz in attaining the rank of Eagle Scout and further, congratulates and commends him for his service to the Boy Scouts of America and to his community.

R E S O L U T I O N

Whereas, New Jersey women of every race class, and ethnic background have made historic contributions to the growth and strength of our State in countless recorded and unrecorded ways; and

WHEREAS, New Jersey women have played and continue to play a critical economic, cultural, and social role in every sphere of the life of the State of constituting a significant portion of the labor force working inside and outside of the home; and

WHEREAS, New Jersey women have played a unique role throughout the history of the State by providing the majority of the volunteer labor force of the State; and

WHEREAS, New Jersey women were particularly important in the establishment of early charitable, philanthropic, and cultural institutions in our State; and

WHEREAS, New Jersey women of every race, class, and ethnic background served as early leaders in the forefront of every major progressive social change movement; and

WHEREAS, New Jersey women have been leaders, not only in securing their own rights of suffrage and equal opportunity, but also in the abolitionist movement, the emancipation movement, the industrial labor movement, the civil rights movement, and other movements, especially the peace movement, which create a more fair and just society for all; and

WHEREAS,  despite these contributions, the role of women in history has been consistently overlooked and undervalued, in the literature, teaching and study of American History; and

WHEREAS, the Department of Community Affairs, specifically the Division on Women’s goals are to remember and celebrate New Jersey women and to:

·        Ensure that NJ women are offered equal opportunities in education, the workforce and healthcare regardless of age, sexual orientation, income, ethnicity, race or religion.

·        Identify, implement, measure and coordinate programs that address the needs of NJ women.

·        Engage in continuous study and research on issues affecting NJ women and their families, develop policy papers and legislative recommendations.

NOW, THEREFORE, BE IT RESOLVED by the Governing Body in the Borough of Little Silver, County of Monmouth, State of New Jersey, that March 2007 is designated as “Women’s History Month – Generation of Women Moving History Forward”.

R E S O L U T I O N

WHEREAS, the Borough of Little Silver has a need to acquire Municipal Auditing Services as contained in Government Auditing Standards as a non-fair and open contract pursuant to the provisions of  N.J.S.A. 19:44A-20.4; and,

WHEREAS, the Purchasing Agent, Michael D. Biehl  has determined and certified in writing that the value of the acquisition will exceed $17,500; and,

WHEREAS, the anticipated term of this contract is one year; and

WHEREAS,  Hutchins, Farrell, Meyer & Allison, P.A. has submitted a proposal, February 22, 2007 indicating they will provide municipal auditing services as contained in Government Auditing Standards for the Borough of Little Silver in the amount of  $30,800.00, Supplemental Debt  Statement in the amount of $450.00 and LOSAP in the amount of  $1,000.00 - $2,000.00; and  

WHEREAS, Hutchins, Farrell, Meyer & Allison, P.A. has completed and submitted a Business Entity Disclosure Certification which certifies that Hutchins, Farrell, Meyer & Allison, P.A. has not made any reportable contributions to a political or candidate committee in the Borough of Little Silver in the previous one year, and that the contract will prohibit Hutchins, Farrell, Meyer & Allison, P.A. from making any reportable contributions through the term of the contract, and

WHEREAS, pursuant to N.J.S.A. 40A:4-57, adequate funds are available for the payment of this contract in the 2007 Municipal Budget;

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Little Silver of the authorizes Suzanne S. Castleman, Mayor to enter into a contract with Hutchins, Farrell, Meyer & Allison, P.A. as described herein; and,

BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution.

R E S O L U T I O N

WHEREAS, the Borough of Little Silver has a need to acquire Borough Engineering services as a non-fair and open contract pursuant to the provisions of  N.J.S.A. 19:44A-20.4; and,

WHEREAS, the Purchasing Agent, Michael D. Biehl,  has determined and certified in writing that the value of the acquisition will exceed $17,500; and

WHEREAS, the anticipated term of this contract is one year; and

WHEREAS,  Leon S. Avakian, Inc. has submitted a proposal, February 28, 2007 indicating they will provide Borough Engineering services for the Borough of Little Silver in accordance with the attached fee schedule; and   

WHEREAS,  Leon S. Avakian, Inc. has completed and submitted a Business Entity Disclosure Certification which certifies that Leon  S. Avakian, Inc. has not made any reportable contributions to a political or candidate committee in the Borough of Little Silver in the previous one year, and that the contract will prohibit Leon S. Avakian, Inc. from making any reportable contributions through the term of the contract, and

WHEREAS, pursuant to N.J.S.A. 40A:4-57, adequate funds are available for the payment of this contract in the 2007 Municipal Budget;

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Little Silver authorizes Suzanne S. Castleman, Mayor to enter into a contract with Leon S. Avakian, Inc. as described herein; and

BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution.

R E S O L U T I O N

WHEREAS, the Little Silver Woman’s Club building in the Borough of Little Silver  is in need of   three dormers, a gable roof on the entrance and a double set of windows in each of the end gables; and

WHEREAS, the Borough Engineer has solicited the following quotes:

Shorelands Construction, Inc.

Monmouth Beach, NJ                           $28,995.00

            G.T. Kennedy Contracting

            Red Bank, NJ                                      $53,400.00; and

WHEREAS, adequate funding for this purchase is contained in ordinance 618-06; and

WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and finding them to be in order recommends the low quote submitted by Shorelands Construction, Inc.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote submitted by Shorelands Construction, Inc. in the amount of $28,995.00 for the purchase and installation of three dormers to be located on the front roof, a new gable roof over the front entrance and double windows for the end gables on the Little Silver Woman’s Club building  in the Borough of Little Silver be and is hereby accepted.

Public Portion Remarks of the citizens for the good of the Borough:  Mr. Cichalski stated that he felt the proposed dormers on the Women’s Club were not the right size, and asked that they be reconfigured to be two, not three, dormers.  The drawings were again shown to Mr. Oswandel. 

Motion to Adjourn:       Mr. Bitman                              

Second:                        Mr. Gilmour

Roll Call:  Voice Vote - Ayes – Unanimous

The meeting was adjourned at 9:52 p.m.

                                                                                                                                                                                                                                                Michael D. Biehl                                                                                                                                   Administrator/Clerk

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Borough of Little Silver 480 Prospect Avenue, Little Silver, NJ 07739 732-842-2400 phone      732-219-0581 fax