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March 19, 2007 Edit here ...use submit or exit button in blue toolbar above MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL March 19, 2007 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 8:05 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since March 14, 2007." The salute to the flag was led by Mr. Galante and followed by a moment of silence, with remembrance for Kathy Pearson, whose husband recently passed away. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle, Attorney Bennett and Mr. Biehl, Administrator/Clerk Absent: None Shared Services Discussion: Capt. Tim Spencer, Shrewsbury Borough Police Department, spoke about a second grant for shared services of the police departments dispatch services. He said the initial research, funded by the first grant, has now been completed and they are ready to apply for this second grant, for which there is a Resolution presented at this meeting. Police Officer Frank Neary explained that the Resolution presented to the Council at this meeting is to apply for a grant from the State of PUBLIC HEARING AN ORDINANCE AMENDING CHAPTER II “ADMINISTRATIVE” ADDING SECTION 2-26 “ZONING INSPECTOR” OF THE “REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mr. Biehl certified that same had been published in the Two River Times on March 2, 2007, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. O’Scanlon Second: Mr. DeNoia Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Seeing none, she called for a Motion to close the hearing. Motion hearing be closed: Mr. O’Scanlon Second: Mr. DeNoia Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE AMENDING CHAPTER II “ADMINISTRATIVE” ADDING SECTION 2-26 “ZONING INSPECTOR” OF THE “REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Motion: Mr. DeNoia Second: Mr. O’Scanlon Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None Consideration of Minutes for Regular Meetings and Executive Sessions: None Communications: None Student remarks and brief remarks from other members of the Public: Joe Cichalski, Mr. VanWinkle read the following: EMERGENCY APPROPRIATION EXTENDING THE TEMPORARY BUDGET FOR 2007 FOR THE PERIOD APRIL 1 TO JUNE 30, 2007 WHEREAS, in the normal operation of the Borough of Little Silver, it will be necessary for making contracts, commitments and payments prior to the adoption of the Regular Budget for the Borough of Little Silver for the year 2007; and WHEREAS, the 2007 Temporary Budget expires on March 31, 2007; and WHEREAS, adoption of the 2007 Municipal Budget is anticipated on a date to be set during the second quarter of 2007; and WHEREAS, in order to meet the obligations of the Borough for the period of April1, 2007 to June 30, 2007, it becomes necessary to extend the Temporary Budget for 2007 to include additional appropriations; and WHEREAS, the total amount of the appropriations made hereunder do not exceed twenty-six and twenty-fix hundredths percent (26.25%) of the budget for the year 2006, exclusive of the amount appropriated for capital improvements, interest and debt redemption charges; NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that, pursuant to N.J.S.A. 40A:4-20, the following Temporary Budget be and is hereby amended to include the following additional appropriations for the period April 1, 2007 through June 30, 2007; and BE IT FURTHER RESOLVED that certified copies of this Resolution be transmitted to the Director of the Department of Community Affairs and the Borough Chief Financial Officer.
Motion: Mr. VanWinkle Second: Mr. Gilmour Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None Resolution - Payment of Bills and Claims, March 19, 2007 Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 142,800.77 Operating – Prior Year 689.07 School Taxes 0.00 Capital 4,652.70 Grant 0.00 Various Trusts & Reserves 1,828.24 Escrow Projects 300.00 Payroll of 3/9/07 $ 124,046.61 Void Checks: $ 0.00 Manual Checks: $ 0.00 ACH DEBIT Treasurer, State of (Railroad Parking Permits Sales Tax Payable $ 33.60 Wire Transfers: $ 0.00 Total $ 274,350.99 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. Gilmour Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Emergency Management and Public Affairs): Mr. Galante, no report. POLICE AND EMERGENCY PREPAREDNESS (Library Trustees): Mr. O’Scanlon, no report. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space): Mr. Gilmour reported that the Traffic Safety Committee is coming up with some good solutions to the drop-off at the parking lot at PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman reported that the annual Easter Egg Hunt is coming up on March 31. PUBLIC WORKS (Planning Board, Mr. DeNoia, no report. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory): Mr. VanWinkle, no report. Council and Public Discussion: None Mayor's Report: Mayor Castleman reported that there will be a meeting of the shared Drug Alliance at Motion: Mr. Galante Second: Mr. O’Scanlon Vote: Voice Vote – Ayes – Unanimous Other Reports: Mr. Biehl gave the Financial Summary for the Month of February, 2007: Cash on Hand Beginning of the Month $ 8,329,169.00 Total Monthly Receipts 4,934,883.00 Total Monthly Disbursements 2,841,057.00 Cash on Hand End of Month $10,422.995.00 He noted that the majority of the Borough’s invested funds are in the New Jersey Cash Management Fund at an average rate for the month of 5.18%. Old Business: None New Business: Consent Agenda: Before presenting the Consent Agenda, Mr. Bennett read the following: R E S O L U T I O N
WHEREAS, the Mayor and Council of the Borough of Little Silver did heretofore advertise a Proposal for a Police Shared Services Feasibility Services Consultant to perform a two-phase feasibility study for the merging/consolidation of the Police forces of Rumson Borough, Little Silver Borough, Fair Haven Borough, Shrewsbury Borough and Oceanport Borough; and WHEREAS, proposals were received by the Borough Administrator/Clerk at 10:00 a.m. on February 28, 2007, opened and publicly from the following: NAME PHASE I PHASE II Patriot Consulting Group $25,500.00 $10,000.00 Carroll Buracker & Assoc. $96,750.00 $32,250.00 For Municipality Government Strategy Group WHEREAS, the Borough Attorney has reviewed the Proposals and finds them to be in order; NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that Patriot Consulting Group, Monmouth Beach, New Jersey is hereby retained for the preparation of the necessary grant application in connection with conducting a police shared services feasibility study, in an amount of $500.00; and BE IT FURTHER RESOLVED that Patriot Consulting Group is hereby retained as a Police Shared Services Feasibility Study Consultant in the amount of $25,000.00 for Phase I, which, however, shall be conditioned upon the following: 1. Adequate funding being contained in the 2007 Operating Budget of the Borough of Little Silver; 2. That receipt of the Grant from the State of BE IT FURTHER RESOLVED that the Resolution shall be contingent upon the passage of similar Resolution by all participating municipalities authorizing the expenditure of their fair share of contribution for the study; and BE IT FURTHER RESOLVED that the contract shall be executed between Patriot Consulting Group and the Borough of Little Silver in a form that shall be acceptable to the Borough Attorney. Motion: Mr. O’Scanlon Second: Mr. Galante Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. The Resolution for Shared Services Implementation Grant for Emergency Services Communications, scheduled on the Meeting Agenda, was removed from the Consent Agenda pending the receipt of further information. Motion: Mr. O’Scanlon Second: Mr. Gilmour Vote: Voice Vote – Ayes – Unanimous R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for employees of the Borough of Little Silver adopted on June 14, 2006 be and is hereby amended as follows: ADD: John McGuire Relief Crossing Guard $38.00/hr (Effective March 1, 2007) BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that Section 2-10 of Chapter II "Administrative" of the Revised General Ordinances of the Borough of Little Silver, SECTION 1: 2-10 PARKS AND RECREATION COMMITTEE 2-10.8 FEES. The Recreation Committee finds the need to revise the schedule of recreation fees as follows: Summer Playground Kindergarten – 8th Grade $40.00 Tennis One Hour Weekly Lesson $45.00 ½ Hour Weekly Lesson $25.00 Public Portion Remarks of the citizens for the good of the Borough: Rosemary Brewer asked who would decide to accept the Kalian property. Mr. Bennett replied that the matter is with the Planning Board at this time, when that process is finished, the Council will vote on it. Mrs. Brewer then asked what will happen if COAH rejects the application for age restriction on the proposed building. Mr. Bennett explained that the Borough Ordinance requires the age restriction and that will prevail. Mayor Castleman called for a Motion to adjourn to Executive Session: RESOLUTION EXECUTIVE SESSION: BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following portion of this meeting dealing with personnel and litigation matters shall not be open to the public; and BE IT FURTHER RESOLVED that it is anticipated that the matters to be discussed and considered in private may be disclosed to the public when the reason in closed session discussion and action no longer exists; and BE IT STILL FURTHER RESOLVED that private consideration is deemed required and is permitted because of the following noted exception set forth in the Act: personnel and litigation. Motion: Mr. O’Scanlon Second: Mr. Bitman Vote: Voice Vote – Ayes – Unanimous The Regular Meeting was adjourned to Executive Session at 9:25 p.m. Motion to return to Regular Order of Business: Motion: Mr. O’Scanlon Second: Mr. Gilmour Vote: Voice Vote – Ayes – Unanimous The Regular Meeting resumed at 9:31 p.m. Motion to Adjourn: Mr. Gilmour Second: Mr. DeNoia Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 9:33 p.m. Michael D. 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