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December 17, 2007 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL December 17, 2007 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 7:30 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since December 6, 2007." The salute to the flag was led by Mr. Biehl and followed by a moment of silence, during which Mayor Castleman requested special thought to the Kindya Family for the loss of their daughter, Alex. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Attorney Bennett and Mr. Biehl, Administrator/Clerk Absent: Mr. VanWinkle PUBLIC HEARING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER, FOR THE YEAR 2008 Mr. Biehl certified that same had been published in the Two River Times on December 7, 2007, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Seeing none, she called for a Motion to close the hearing. Motion hearing be closed: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER, FOR THE YEAR 2008 Motion: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon Negative: None Abstentions: None PUBLIC HEARING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER Mr. Biehl certified that same had been published in the Two River Times on December 7, 2007, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Seeing none, she called for a Motion to close the hearing. Motion hearing be closed: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER Motion: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon Negative: None Abstentions: None Consideration of Minutes for Regular Meetings and/or Special Meetings of November 19, 2007. Motion: Mr. Bitman Second: Mr. Galante Council and Public Discussion: Roll Call: Voice Vote – Ayes – Unanimous Communications: None Student remarks and brief remarks on the Agenda from other members of the Public: None Resolution - Payment of Bills and Claims Mr. Galante offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 85,156.15 Operating – Prior Year 0.00 School Taxes 0.00 Contra 0.00 Capital 103,831.56 Grant 0.00 Various Trusts & Reserves 9,037.46 Escrow Projects 1,200.00 Payroll of 12/14/07 145,404.02 Void Checks: #10786 LS Community Hardware $ 86.83 Manual Checks: Release of CPB-Martelli $ 5,260.54 ACH Debit $ 0.00 Wire Transfers: $ 0.00 Total $ 349,976.56 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. Galante Second: Mr. O’Scanlon Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Emergency Management and Public Affairs): Mr. Galante, no report. POLICE AND EMERGENCY PREPAREDNESS (Library Trustees): Mr. O’Scanlon, no report. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space): Mr. Gilmour, no report. PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman, no report. PUBLIC WORKS (Planning Board, ADA, Parker Homestead Liaison, Recycling): Mr. DeNoia, no report. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory): Mr. VanWinkle absent, no report. Council and Public Discussion: None Mayor's Report: Mayor Castleman reported that she had put a notice in the Newsletter regarding the Shade Tree Commission’s recommendation for replacement of the cherry trees on the front lawn of Borough Hall. The notice included a request for trees to be donated, as was previously discussed. She also added that the a grant applied for through the NJ Historic Trust for the Parker Homestead was turned down, for the third time. She said she would continue to follow up on this. Other Reports: Mr. Biehl gave the Financial Summary for the Month of November, 2007: Cash on Hand Beginning of the Month $ 9,442,355.00 Total Monthly Receipts 5,050,244.00 Total Monthly Disbursements 3,056,988.00 Cash on Hand End of Month $11,435,611.00 He noted that the majority of the Borough’s invested funds are in the New Jersey Cash Management Fund at an average rate for the month of 5.10 %. Old Business: PUBLIC HEARING (Carried from October 1, 2007 and November 19, 2007) AN ORDINANCE AUTHORIZING THE BOROUGH OF LITTLE SILVER TO PLACE GREEN ACRES RESTRICTIONS ON CERTAIN PROPERTIES OWNED BY THE BOROUGH KNOWN AND DESIGNED AS BLOCK 17, LOT 43 AND BLOCK 79, LOT 11.01 ON THE LITTLE SILVER BOROUGH TAX MAP Mayor Castleman noted that it had been agreed that this Ordinance would not be adopted. New Business: Consent Agenda: Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. Motion: Mr. O’Scanlon Second: Mr. Gilmour Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon Negative: None Abstentions: None R E S O L U T I O N WHEREAS, the 2008 Salary Ordinance adopted on December 17, 2008 fixed the salaries and compensations for certain titles and positions of the officers and employees of the Borough of Little Silver: NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following named officers and employees shall be compensated for 2008 at the rates designated as follows. Any officer or employee employed after January 1, 2008 shall have their annual compensation pro-rated as of the date of employment: NAME D.O.H POSITION OR TITLE Joseph Mazza Before 1/1/99 Lieutenant 94,546.00 Robert Frank Before 1/1/99 Sergeant 89,193.00 Martin Scherzinger Before 1/1/99 Sergeant 89,193.00 C. Gary La Bruno Before 1/1/99 Sergeant 89,193.00 Daniel Shaffery Before 1/1/99 Sergeant 89,193.00 Kevin Halpin Before 1/1/99 Patrolman (4 years) 84,144.00 Thomas Mancuso Before 1/1/99 Patrolman (4 years) 84,144.00 Steven Solari 7/12/99 Patrolman (6 years) 84,144.00 Peter Gibson 1/1/02 Patrolman (6 years) 84,144.00 Paul Halpin 1/1/02 Patrolman (6 years) 84,144.00 Michael Lahey 3/1/02 Patrolman (6 years) (3/1/08-12/31/08) 84,144.00 Patrolman (5 years) (1/1/08-2/28/08) 77,478.00 Gregory Oliva 1/21/03 Patrolman (4 years) (1/1/08-1/20/08) 70,812.00 Patrolman (5 years) (1/21/08-12/31/08) 77,478.00 Justin Bradley 12/10/05 Patrolman (2 year) 52,887.00 (1/1/08-12/9/08) Patrolman (3 years) 59,139.00 (12/10/08-12/31/08) Francis Salerno 8/6/07 Probationary Patrolman (1/1/08-8/5/08 40,384.00 Patrolman (1 year) (8/6/08-12/31/08) 46,635.00 BE IT FURTHER RESOLVED that the following named personnel are eligible for educational credit benefits in the amount listed respectively and such amount shall be added to the Base Salary in accordance with the 2008 Salary Ordinance. Gary LaBruno $ 500 Martin Scherzinger $1,000 Paul Halpin $1,000 BE IT STILL FURTHER RESOLVED that the names, designations and salaries herein provided supercede all previous names, designations and salaries heretofore by Resolution established. Longevity shall be in accordance with the 2008 Salary Ordinance. BE IT FINALLY RESOLVED that a certified copy of this Resolution be transmitted to the Borough Chief Financial Officer to make the necessary payroll adjustments. RESOLUTION OF THE BOROUGH COUNCIL OF THE BOROUGH OF LITTLE SILVER AUTHORIZING THE ADOPTION OF A REVISED PERSONNEL POLICY MANUAL. WHEREAS, the Borough of Little Silver is a municipal corporation in the State of New Jersey; and WHEREAS, as a municipal entity, the Borough employs various employees; and WHEREAS, the Borough Council previously authorized the Borough to join the Municipal Excess Liability Joint Insurance Fund; and WHEREAS, the Municipal Excess Liability Joint Insurance Fund provides the Borough with Employment Practice Liability Coverage, conditioned on the following: a. The Borough submitting the standard employment application form; b. The Borough establishing a Risk Management/Loss Control Plan and Personnel Policy; c. The Borough providing for annual updates of the Risk Management Plan and the Personnel Policy Manual; and WHEREAS, regularly updating the Borough’s Personnel Policy Manual will better enable the Borough to handle employment-related matters in accordance with updated legal requirements. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Little Silver, in the County of Monmouth and State of New Jersey, as follows: 1. That the Borough hereby authorizes the Borough Administrator to update the Personnel Policy Manual of the Borough of Little Silver, in accordance with the requirements of the Municipal Excess Liability Joint Insurance Fund, and subject to the review of the Borough Attorney. 2. That nothing contained in the within Resolution shall preclude the Borough Council from modifying the Personnel Policy, in the future, as it deems appropriate. 3. That the within Resolution shall take effect immediately. 4. That the revised Personnel Policy Manual shall be made available to all Borough employees. R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for employees of the Borough of Little Silver adopted on July 2, 2007 be and is hereby amended as follows: DELETE: (Effective 12/7/07) David Brosonski Relief Dispatcher Trainee $6.15 / hr. BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. R E S O L U T I O N WHEREAS, the amended Salary Ordinance adopted on December 17, 2007 fixed the salaries and compensations for certain titles and positions of officers and employees of the Borough of Little Silver; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following named officers and employees shall be compensated at the rates designated as follows. NAME POSITION OR TITLE Stephen Greenwood, III Deputy Police Chief (Effective 7/1/07) $106,000.00 Stephen Greenwood, III Deputy Police Chief $111,000.00 (Effective 1/1/08) BE IT RESOLVED that a certified copy of this Resolution be transmitted to the Borough Chief Financial Officer to make the necessary payroll adjustments. R E S O L U T I O N WHEREAS, the Little Silver Emergency Medical Services is in need of four Automatic External Defibrillators (AED) with cabling, hard case and training device; and WHEREAS, adequate funding for said purchase is contained in Ordinance #644-07; and WHEREAS, the Emergency Medical Services Captain has solicited the following informal quotes: Lifesavers, Inc. West Caldwell, NJ $8,319.00 Physio-Control, Inc. Redmond, WA $9,800.00 Team Life, Inc. Colts Neck, N.J $6,030.00; and WHEREAS, the Borough Administrator / Clerk has reviewed the quotes and finding them to be in order recommends that the low quote submitted by Team Life, Inc. in the amount of $6,030.00 be accepted; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Borough Administrator/Clerk that the quote submitted by Team Life, Inc. in the amount of $6,030.00 for four Automatic External Defibrillators (AED) with cabling, hard case and training device be and is hereby accepted. Attorney Bennett read the following: R E S O L U T I O N WHEREAS, there is presently pending litigation Captioned Greenwood v. Borough of Little Silver et als; and WHEREAS, the Mayor and Council of the Borough of Little Silver are desirous of entering into an agreement for the settlement of said lawsuit; and WHEREAS, an agreement has been prepared by the attorneys for all parties Captioned Settlement Agreement and General Release; and WHEREAS, said agreement would extinguish all claims between the parties; WHEREAS, an agreement has been prepared by the attorneys for all parties Captioned Settlement Agreement and General Release; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Mayor and Clerk of the Borough of Little Silver be and are hereby authorized to execute said a settlement agreement resolving all claims. Motion: Mr. O’Scanlon Second: Mr. Bitman Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon Negative: None Abstentions: None Mr. O’Scanlon expressed thanks to the Mayor and Council for the years he has been part of the Governing Body, and the Mayor and Council thanked him and wished him well in his new position of State Assemblyman. Public Portion Remarks of the citizens for the good of the Borough: None Motion to Adjourn: Mr. Bitman Second: Mr. Gilmour Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:25 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
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