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August 6, 2007 MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL August 6, 2007 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 8:00 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since August 29, 2007." The salute to the flag was led by Mr. Bitman and followed by a moment of silence. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. O’Scanlon, Attorney Bennett and Mr. Biehl, Administrator/Clerk Absent: Mr. Galante, Mr. Gilmour, Mr. VanWinkle Mayor Castleman called for a Motion to suspend regular order of business: Motion: Mr. Bitman Second: Mr. O’Scanlon Vote: Voice Vote – Ayes – Unanimous Mr. O’Scanlon presented a recommendation from the Police Committee, for Frank Salerno be hired as the newest Police Officer, after extensive interviews with qualified applicants. Mr. Biehl read the following: R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for employees of the Borough of Little Silver adopted on July 2, 2007 be and is hereby amended as follows: DELETE: (Effective August 5, 2007) Frank Salerno Special Police Officer (Class II) 15.70/hr Frank Salerno Relief Crossing Guard 39.50/day ADD: Frank Salerno Probationary Patrolman $37,337 (Effective August 6, 2007) BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. Motion: Mr. O’Scanlon Second: Mr. DeNoia Vote: Voice Vote – Ayes – Unanimous Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. O’Scanlon, Mayor Castleman Negative: None Abstentions: None Mayor Castleman administered the Oath of Office to Officer Salerno. Mayor Castleman called for a Motion to resume the regular order of business: Motion: Mr. O’Scanlon Second: Mr. DeNoia Vote: Voice Vote – Ayes – Unanimous Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. O’Scanlon, Attorney Bennett and Mr. Biehl, Administrator/Clerk Absent: Mr. Galante, Mr. Gilmour, Mr. VanWinkle PUBLIC HEARING AN ORDINANCE AMENDING CHAPTER 12 “BUILDINGS AND HOUSING; SOIL REMOVAL” BY AMENDING SECTION 10 “ADMINISTRATION AND ENFORCEMENT” F THE “GENERAL PROPERTY MAINTENANCE CODE” OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mr. Biehl certified that same had been published in the Two River Times on July 20, 2007, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. Bitman Second: Mr. O’Scanlon Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Mr. Biehl stated that this Ordinance basically modifies the notice required by the Property Maintenance Official from thirty days to three days, where issues of grass or other vegetative growth are the problem. Seeing no further comments, Mayor Castleman called for a Motion to close the hearing. Motion hearing be closed: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE AMENDING CHAPTER 12 “BUILDINGS AND HOUSING; SOIL REMOVAL” BY AMENDING SECTION 10 “ADMINISTRATION AND ENFORCEMENT” OF THE “GENERAL PROPERTY MAINTENANCE CODE” OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER COUNTY OF MONMOUTH, STATE OF NEW JERSEY Motion: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. O’Scanlon, Mayor Castleman Negative: None Abstentions: None Consideration of Minutes for Regular Meetings of June 4, 2007: Motion: Mr. Bitman Second: Mr. O’Scanlon Council and Public Discussion: None Roll Call: Voice Vote – Ayes – Unanimous July 2, 2007: Motion: Mr. O’Scanlon Second: Mr. Bitman Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous Communications: Mr. Biehl read a letter from the Goff Family (copy attached) thanking the Borough thanking the Police, EMS and Administration for the assistance given the family during their time of need. Student remarks and brief remarks from other members of the Public: None Resolution - Payment of Bills and Claims Mr. Bitman offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 359,069.33 Operating – Prior Year 1,396.25 School Taxes 2,731,816.78 Capital 31,733.60 Grant 953.72 Various Trusts & Reserves 3,512.99 Escrow Projects 4,605.00 Payroll of 7/13/07, 7/27/07 303,253.14 Void Checks: $ 0.00 Manual Checks: Monmouth County Regional Health Commission Ck# 10510 $ 7,005.47 Gianni’s Pizza Ck# 10426 256.00 ACH Debit Railroad Parking Sales Tax Payable $ 464.10 Wire Transfers: Monmouth County Taxes $1,077,801.08 Total $4,521,867.46 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. Bitman Second: Mr. O’Scanlon Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. O’Scanlon, Mayor Castleman Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Emergency Management and Public Affairs): Mr. Galante absent, no report. POLICE AND EMERGENCY PREPAREDNESS (Library Trustees): Mr. O’Scanlon, no report. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space): Mr. Gilmour absent, no report. Mayor Castleman reported there will be a Safety Committee meeting on Wednesday, which she will attend. She further reported there is a problem with the lights at the entrance to Alden Terrace being too bright and causing disturbance. New, lower wattage lights have been ordered. PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman reported that the Summer Recreation Program has ended, and that it was a successful year with tremendous participation and no problems. He also reported that the Recreation Committee is seeking new volunteers. Mr. Bitman further reported that there had been a meeting with the residents regarding the Kalian Development, and the project will go before the Planning Board tomorrow night. PUBLIC WORKS (Planning Board, ADA, Parker Homestead Liaison, Recycling): Mr. DeNoia reported that the Public Works Department is implementing the limb and branch collection schedule that runs to September 30, and reinforced the need for public cooperation in the program, based on new state-mandated stormwater management regulations and ordinances. He also reported that the next regularly scheduled meeting of the Planning Board will be held tomorrow night, with copies of the Agenda and Minutes available. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory): Mr. VanWinkle absent, no report. Council and Public Discussion: None Mayor's Report: Mayor Castleman reported that she and Mr. Biehl will meet with a representative from the N.J. Historic Trust to see if the Parker Homestead qualifies for a matching grant application. Other Reports: Mr. Biehl gave the Financial Summary for the Month of June 2007: Cash on Hand Beginning of the Month $ 9,960,108.00 Total Monthly Receipts 260,156.00 Total Monthly Disbursements 1,800,360.00 Cash on Hand End of Month $ 8,419,904.00 He noted that the majority of the Borough’s invested funds are in the New Jersey Cash Management Fund at an average rate for the month of 5.10%. Old Business: None New Business: ORDINANCE INTRODUCTION Mayor Castleman introduced by title: AN ORDINANCE AMENDING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER FOR THE YEAR 2007 Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on September 4, 2007. Motion: Mr. O’Scanlon Second: Mr. DeNoia Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous ORDINANCE INTRODUCTION Mayor Castleman introduced by title: AN ORDINANCE AMENDING CHAPTER X, “TRAFFIC” OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on September 4, 2007. Motion: Mr. O’Scanlon Second: Mr. Bitman Council and Public Discussion: Mayor Castleman said this Ordinance is in reference to the no parking rule on the south side of L.S. Point Road east of St. John’s Church. Vote: Voice Vote – Ayes – Unanimous ORDINANCE INTRODUCTION Mayor Castleman introduced by title: AN ORDINANCE AMENDING CHAPTER X, “TRAFFIC” OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on September 4, 2007. Motion: Mr. O’Scanlon Second: Mr. Bitman Council and Public Discussion: Mayor Castleman said this Ordinance is in reference to the no parking of certain hours on L.S. Point Road. Vote: Voice Vote – Ayes – Unanimous Consent Agenda: Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. Motion: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. O’Scanlon, Mayor Castleman Negative: None Abstentions: None R E S O L U T I O N WHEREAS, the Borough of Little Silver requires a State certified composting of mulching location for the disposal of leaves for the fall and spring (2007-2008) leaf season; and WHEREAS, the Borough Recycling Coordinator has solicited a quote from Overbrook Farm, Colts Neck, NJ in the amount of $3.00 per cubic yard; and WHEREAS, the Local Public Contracts Law N.J.S.A. 40A:11-5(s) allows the Governing Body to negotiate a price without public advertising for bids through a recycling program including leaf composting; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote submitted by Overbrook Farm in the amount of $3.00 per cubic yard for disposal of leaves for the fall and spring (2007-2008) leaf season be and is hereby accepted. R E S O L U T I O N WHEREAS, the Mayor and Council of the Borough of Little Silver have negotiated an agreement with the Little Silver Police, P.B.A. Local 359; and WHEREAS, said agreement contains the terms and conditions of employment and the health and welfare benefits to be provided by the Borough of Little Silver to the Little Silver Police Department members of P.B.A. Local 359 for the years 2007, 2008, 2009, and 2010; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Mayor and Borough Clerk are hereby authorized to enter into the agreement as negotiated on behalf of the Borough of Little Silver with the Little Silver Police Department members of P.B.A. Local 359 for the years 2007, 2008, 2009 and 2010. R E S O L U T I O N WHEREAS, the Borough of Little Silver did heretofore award a bid on November 6, 2006 to Shorelands Construction, Inc., Monmouth Beach, NJ for the installation of a new roofing system at the Woman’s Club in the Borough of Little Silver in an amount not to exceed $91,850.00 based on the Borough Engineer's estimated quantities and materials; and WHEREAS, the Mayor and Council of the Borough of Little Silver wish to amend said contract to include additional material and labor for framing and sheathing gable ends, raising rear plate to align new rafters, recutting rafters and replacement of squash blocks packing out parallam in accordance with the attached Changer Order #1; and WHEREAS, this Change Order falls within the legal limit established pursuant to N.J.A.C. 5:31-4.2; and WHEREAS, adequate funding for this purchase is contained in Bond Ordinance #618-06; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the agreement with Shorelands Construction, Inc., is hereby amended to $109,601.19 from $91,850.00, an increase of $17,751.19, for the new roofing system at the Woman’s Club in accordance with Change Order #1. R E S O L U T I O N WHEREAS, application has been made to the Borough of Little Silver by the Red Bank Regional Source Foundation to hold an Off Premise 50/50 Raffle on November 19, 2007; and WHEREAS, all requirements have been complied with for the holding of such Raffle; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the application for an Off Premise 50/50 Raffle by the Red Bank Regional Source Foundation be and is hereby approved. RESOLUTION CANCELING 2007 TAXES ON BOROUGH OWNED PROPERTY BLOCK 37, LOT 25 WHEREAS, on or about May 3, 2005, the Borough of Little Silver become the record owner of certain property located at 466 Prospect Avenue, Little Silver, also known as Block 37, Lot 25 on the Little Silver Borough Tax Map; and WHEREAS, the Borough’s acquisition of the aforesaid property requires that the municipal portion of the 2007 real estate taxes be canceled. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Little Silver as follows: 1. That the municipal portion of the 2007 real estate axes, including all interest, assessed against Block 37, Lot 25 on the Little Silver Borough Tax Map, in the following amounts be canceled: 1st Quarter: $ 498.48 2nd Quarter: $ 498.48 3rd Quarter: $ 514.73 4th Quarter: $ 514.73 $2,026.42 2. That a certified copy of this Resolution shall be provided to each of the following: a. Borough Tax Collector b. Borough Tax Assessor c. Borough Attorney R E S O L U T I O N WHEREAS, the Borough of Little Silver and Cheshire Square Condominium Association have reached an agreement on the services which the Borough will provide and those for which Cheshire Square will be compensated in lieu of providing the services; and WHEREAS, the Borough provides and will continue to provide garbage, leaf and branch collection and will compensate Cheshire Square for street lighting and snow plowing in lieu of providing the services; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Mayor and Borough Clerk be and are hereby authorized to enter into agreement with Cheshire Square Condominium Association for compensation in the amount of $3,798.74 in lieu of providing snow plowing and street lighting for the calendar year 2007. R E S O L U T I O N WHEREAS, a need exists within the Little Silver Police Department for one new 2007 Dodge Durango Limited 4X4; and WHEREAS, adequate funding has been provided for in Ordinance #644-07; and WHEREAS, the Police Chief has obtained the following quotes: Buhler Dodge, Inc., Eatontown, NJ $28,449.00 Werner Automotive, Belford, NJ $33,727.00 Sansone’s Motors Fleet, Red Bank, NJ $30,392.00; and WHEREAS, the following installed options are also required: AWD, elect shift, two speed T/Case; gray running boards; federal emissions, aluminum chrome clad wheels; Daimler Chrysler Owner Loyalty Mail; FAM: HB Tracking; 60531T07 MY:2007; J Package; customer preferred package 25J; power lift gate, heated seats, climate control, 20 inch chrome wheels, running boards, leather, and 3rd row seating; and WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and finding them to be in order recommends the quote submitted by Buhler Dodge, Inc, Eatontown, NJ. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Borough Administrator/Clerk be and is hereby authorized to purchase one new 2007 Dodge Durango Limited 4x4 police vehicle for $28,449.00. R E S O L U T I O N WHEREAS, a need exists within the Little Silver Police Department for one new 2007 Ford Crown Victoria police vehicle (exterior color white with interior color charcoal); and WHEREAS, adequate funding has been provided for in the 2007 Police Department Operating Budget; and WHEREAS, the Police Chief has obtained the following quote for a vehicle under State Purchase Contract #A67129: Warnock Fleet, East Hanover, NJ $21,056.19; and WHEREAS, the following installed options are also required: Fleet key, driver’s side spot lamp, power heated mirrors, 3.55 limited slip axle ratio, convenience package, rear door handles inop, noise suppression bond, front body side molding uninstalled, paint dark blue LR and White LA PD style and rhino push bumper; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Borough Administrator/Clerk be and is hereby authorized to purchase one new 2007 Ford Crown Victoria police vehicle for $21,056.19 under State Purchase Contract #A67129 including installation of all equipment from Warnock Fleet. R E S O L U T I O N WHEREAS, a need exists within the Little Silver Police Department for emergency lighting for a 2007 Dodge Durango Limited 4X4 vehicle; and WHEREAS, adequate funding has been provided for said purchase in Ordinance #644-07; and WHEREAS, the Police Chief has obtained the following quote under State Contract #A67879: East Coast Emergency Lighting North Brunswick, NJ $3,139.76; and WHEREAS, the Borough Administrator/Clerk has reviewed the quote and finding it to be in order recommends it to the Mayor and Council; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Borough Administrator/Clerk be and is hereby authorized to purchase emergency lighting for a Police SUV vehicle in the amount of $3,139.76 under State Contract #A67879 from East Coast Emergency Lighting. R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for certain titles and positions of the officers and employees of the Borough of Little Silver adopted on July 2, 2007 be and is hereby amended as follows: ADD: (EFFECTIVE August 6, 2007) Jason Buono Relief Dispatcher Trainee $6.15/hr BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for certain titles and positions of the officers and employees of the Borough of Little Silver adopted on July 2, 2007 be and is hereby amended as follows: ADD: (EFFECTIVE August 6, 2007) David Brosonski Relief Dispatcher Trainee $6.15/hr BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. Public Portion Remarks of the citizens for the good of the Borough: None Motion to Adjourn: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Voice Vote – Ayes – Unanimous The meeting was adjourned at 8:35 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
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