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October 16, 2006 Edit here ...use submit or exit button in blue toolbar above MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL October 16, 2006 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 7:30 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since September 11, 2006." The salute to the flag was led by Mr. DeNoia and followed by a moment of silence. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle, Attorney Bennett and Mr. Biehl, Administrator/Clerk Absent: Mr. Galante Mr. Biehl read the following: R E S O L U T I O N WHEREAS, the Mayor and Council of the Borough of Little Silver did heretofore advertise for public bids for the 2006 Roadway Improvement Program in the Borough of Little Silver; and WHEREAS, specifications for the same were prepared by the Borough Engineer; and WHEREAS, the following bids were received by the Deputy Borough Clerk at 10:00 a.m. on October 12, 2006 opened and publicly read as follows: Fernandes Construction, Inc. S. Batata Construction, Inc. R&B Construction Corp. L&L Paving Co., Inc. JADS Construction Co. of N.J., Inc. Star of the Sea Concrete Corp. A Montone Construction, Inc. Berto Construction, Inc. WHEREAS, adequate funding for said improvements has been provided in Bond Ordinance #618-06 with up to $88,000.00 being provided by the New Jersey Department of Transportation Safe Streets to Schools Program for Markham Place; and WHEREAS, the Borough Engineer has reviewed the bids and recommends to the Mayor and Council that the low bid submitted by Fernandes Construction, Inc. be accepted; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the low bid submitted by Fernandes Construction, Inc. in the amount of $356,530.05 for the 2006 Roadway Improvement Program in the Borough of Little Silver be and is hereby accepted; and BE IT FURTHER RESOLVED that the Borough Administrator/Clerk be and is hereby authorized to return the bid bonds to the unsuccessful bidders. Motion: Mr. DeNoia Second: Mr. VanWinkle Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None Consideration of Minutes for Regular Meetings and Executive Sessions (if any) of August 7, 2006: Motion: Mr. Bitman Second: Mr. O’Scanlon Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None Communications: None Student remarks and brief remarks from other members of the Public: None Resolution - Payment of Bills and Claims, October 16, 2006 Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 39,069.74 Operating – Prior Year 0.00 School Taxes 0.00 Capital 6,317.56 Grant 0.00 Various Trusts & Reserves 50.35 Escrow Projects 0.00 Payroll of 10/6/06 $ 124,478.28 Void Checks: $ 0.00 Manual Checks: $ 0.00 Wire Transfers: $ 0.00 Total $ 169,915.93 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. DeNoia Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID, INSURANCE AND NEWSLETTER (Board of Health, Emergency Management and Public Affairs): Mr. Galante absent, no report. POLICE AND EMERGENCY PREPAREDNESS (Library Trustees): Mr. O’Scanlon reported that the Council Shared Services Committee is at work and will report on its progress periodically. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space): Mr. Gilmour, no report. PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman, no report. PUBLIC WORKS (Planning Board, Mr. DeNoia reported that there is a regularly scheduled meeting of the Planning Board tomorrow night, with copies of the Agenda available. FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory): Mr. VanWinkle, no report. Council and Public Discussion: None Mayor's Report: No report. Other Reports: None Old Business: None New Business: ORDINANCE INTRODUCTION Mayor Castleman introduced by title: AN ORDINANCE AUTHORIZING THE BOROUGH OF LITTLE SILVER TO PLACE A DEED RESTRICTION ON A CERTAIN PROPERTY OWNED BY THE BOROUGH DESIGNATED AS BLOCK 39, LOT 3 ON THE LITTLE SILVER BOROUGH TAX MAP IN ORDER TO PRESERVE THE NAME OF THE WOMAN’S CLUB BUILDING. Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on November 6, 2006. Motion: Mr. O’Scanlon Second: Mr. VanWinkle Council and Public Discussion: None Vote: Voice Vote – Ayes – Unanimous Mr. Biehl read the following: R E S O L U T I O N WHEREAS, The Governing Body of the Borough of Little Silver, Borough of Monmouth Beach, Borough of Sea Bright, Township of Middletown, Borough of Rumson, Borough of Fair Haven, City of Long Branch, Borough of Oceanport and Borough of Highlands have agreed to apply for a grant for an Automated Flood Warning System on the Shrewsbury River from the National Weather Service as a shared services proposal for the installation of five stations, a station to be placed on the following bridges (Highway 36 Highlands, Sea Bright/Rumson, Oceanic, Pleasure Bay, and Gooseneck Bridges); and WHEREAS, the National Weather Service has a total funding of $400,000.00 available each fiscal year; and WHEREAS, a shared services grant proposal of $100,000.00 is requested for the nine municipalities involved; and WHEREAS, the Borough of Oceanport has agreed to be the lead agency in this endeavor by accepting the responsibility of acting as applicant for this grant on behalf of the Borough of Monmouth Beach, Borough of Sea Bright, Township of Middletown, Borough of Rumson, Borough of Fair Haven, City of Long Branch, Borough of Highlands and the Borough of Little Silver; NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Little Silver that the Borough of Little Silver does hereby join with the Borough of Monmouth Beach, Borough of Sea Bright, Township of Middletown, Borough of Rumson, Borough of Fair Haven, City of Long Branch, Borough of Oceanport and Borough of Highlands in applying for a shared services grant for an Automated Flood Warning System on the Shrewsbury River from the National Weather Service. Motion: Mr. O’Scanlon Second: Mr. DeNoia Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None (Mayor’s Note) Consent Agenda: Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. Motion: Mr. O’Scanlon Second: Mr. DeNoia Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None R E S O L U T I O N BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for employees of the Borough of Little Silver adopted on May 16, 2005 be and is hereby amended as follows: ADD: (Effective October 30, 2006) John Morris Public Works/Recycling Roadman (First Year) $39,577.00 BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. R E S O L U T I O N
WHEREAS, Eric Dietel, as a member of the Boy Scouts of America, Troop 126, has achieved the rank of Eagle Scout, the highest rank in Scouting; and WHEREAS, Eric Dietel, for his Eagle Scout Project organized the building of the courtyard for the WHEREAS, Eric Dietel, organized the required manpower to remove over 65 tons of red gravel, replace it with brick and plant a garden to beautify the NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Little Silver does hereby recognize the achievement of Eric Dietel in attaining the rank of Eagle Scout and further, congratulates and commends him for his service to the Boy Scouts of America and to his community. R E S O L U T I O N
WHEREAS, the Borough of Little Silver is in need of tree planting located at the Little Silver Parkway Island; and WHEREAS, adequate funding for this purchase is provided in the Shade Tree Trust Account; and WHEREAS, the Borough Shade Tree Enforcement Officer has solicited informal quotes from contractors and received the following responses: Weisman Lanscape Corp. Little Silver, NJ $ 600.00 Lawns E.T.C. Red Bank, NJ $ 550.00 CMF WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and finding them to be in order recommends the quote from Lawns E.T.C.; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote from Lawns E.T.C. in the amount of $550.00 for tree plantings for the Little Silver Parkway Island be and is hereby accepted. R E S O L U T I O N WHEREAS, the Borough of Little Silver is in need of tree pruning and tree removal located at the Little Silver Parkway Island; and WHEREAS, adequate funding for this purchase is provided in the Shade Tree Trust Account; and WHEREAS, the Borough Shade Tree Enforcement Officer has solicited informal quotes from contractors and received the following responses: Avery Tree Experts Red Bank, NJ $425.00 Frontier Tree Co., Inc. CMF WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and finding them to be in order recommends the quote from Avery Tree Experts; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote from Avery Tree Experts in the amount of $425.00 for tree pruning and tree removal for the Little Silver Parkway Island be and is hereby accepted. RESOLUTION OF THE BOROUGH COUNCIL OF THE BOROUGH OF LITTLE SILVER AUTHORIZING APPLICATION FOR A GRANT FOR DETERMINATION OF FEASIBILITY OF SHARED SERVICES FOR PUBLIC SAFETY. WHEREAS, the Borough Council of the Borough of Little Silver, the Borough Council of the Borough of Fair Haven and the Borough Council of the Borough of Rumson have agreed to apply for a Sharing Available Resources Efficiently Grant (“SHARE Grant”) through the State of New Jersey SHARE Program in the amount of $20,000.00; and WHEREAS, the Borough of Little Silver has agreed to be the lead agency in this endeavor; and WHEREAS, the Borough Council of the Borough of Little Silver is acknowledging and accepting the responsibility of acting as applicant for the SHARE Grant on behalf of itself, Fair Haven Borough and Rumson Borough, subject to the adoption of similar resolutions by Fair Haven Borough and Rumson Borough; and WHEREAS, the State of WHEREAS, the purpose of the SHARE Grant is to promote shared services between our local units through the sharing of public safety obligations that would be beneficial to the participating Boroughs. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Little Silver, in the County of Monmouth and State of New Jersey, that the Borough of Little Silver does hereby join with the Borough of Fair Haven and the Borough of Rumson in applying for a SHARE Grant for the purpose of a feasibility study for sharing public safety obligations. BE IT FURTHER RESOLVED that the Borough of Little Silver agrees to provide its agreed share of the required $10,000.00 local match in the amount of $3,333.34 and to accept receipt of the local match requirements from the Borough of Fair Haven and the Borough of Rumson and to be responsible for its proper expenditure. BE IT FURTHER RESOLVED that this Resolution is contingent upon the following: 1. That the Borough of Fair Haven and the Borough of Rumson shall each pass similar resolutions authorizing the foregoing and agreeing to participate as set forth herein including the payment of each Borough’s $3,333.33 contribution towards the cost of the study; 2. That the Borough of Little Silver may meet its agreed $3,333.34 share of the local match through the value of services provided in accordance with the feasibility study; and 3. That the Borough of Little Silver is not committed to undertake any feasibility study or otherwise proceed in accordance with this Resolution in the absence of receipt of the SHARE Grant that is the subject of this Resolution. BE IT FURTHER RESOLVED that a certified copy of this Resolution shall be provided to each of the following: 1. Borough of Fair Haven 2. Borough of Rumson 3. Chief Shannon Giblin 4. John O. Bennett, III, Borough Attorney R E S O L U T I O N WHEREAS, application has been made to the Borough of Little Silver by the Emmanuel Cancer Foundation, Inc. to hold an Off Premise 50/50 Raffle on December 18, 2006; and WHEREAS, all requirements have been complied with for the holding of such Raffle; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the application for an Off Premise 50/50 Raffle by the Emmanuel Cancer Foundation, Inc. be and is hereby approved. Public Portion Remarks of the citizens for the good of the Borough: Motion to Adjourn: Mr. O’Scanlon Second: Mr. VanWinkle Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:05 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
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