| ||||||||||||||||
| ||||||||||||||||
|
December 4, 2006 Edit here ...use submit or exit button in blue toolbar above MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL December 4, 2006 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 7:30 P.M. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since December 1, 2006." The salute to the flag was led by Mr. O’Scanlon and followed by a moment of silence. Roll Call: Present: Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle, and Mr. Biehl, Administrator/Clerk Absent: Attorney Bennett * *arrived at 7:35 p.m. Mr. Biehl read the following: R E S O L U T I O NWHEREAS, the Little Silver Emergency Medical Services is in need of one, new 2007 Super Duty Emergency Medical Vehicle with the following options: clock, streamlight flashlights, stryker stairchair, fire extinguisher, door shield decals, rear vision system with two cameras, retrofit existing ambulance’s light bar, built-in navigation system, rear stereo speakers, mounts for AED and BP machine; and WHEREAS, adequate funding for said purchase is contained in Bond Ordinance #618-06; and WHEREAS, the Borough Administrator/Clerk received, opened and publicly read the following bids at 10:00 A.M. on Friday, November 17, 2006: VCI Emergency Vehicle Specialists (Horton Emergency Vehicles) Options $ 5,652.00 $148,302.00 P.L. Custom Emergency Vehicles (P.L.) Options $ 9,494.00 $150,154.00 First Priority Emergency Vehicles (Braun) Options $ 5,640.00 $152,537.00; and WHEREAS, the Borough Administrator/Clerk has reviewed the bids and finding them to be order recommends that the bid submitted by VCI Emergency Medical Specialists in the total amount of $148,302.00 be accepted; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the bid submitted by VCI Emergency Medical Specialists for the purchase of a new 2007 Super Duty Emergency Medical Vehicle with the above mentioned options in the amount of $148,302.00 be and is hereby accepted; and BE IT FURTHER RESOLVED that the Borough Administrator/Clerk be and is hereby authorized to return the bid bonds to the unsuccessful bidders. Motion: Mr. GalanteSecond: Mr. O’Scanlon Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None PUBLIC HEARING AN ORDINANCE AMENDING CHAPTER II “ADMINISTRATIVE” ADDING SECTION 2-25 “ANNUAL MAYOR AND COUNCIL ORGANIZATION MEETING DATE” OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Mr. Biehl certified that same had been published in the Two River Times on November 17, 2006, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. O’Scanlon Second: Mr. VanWinkle Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Seeing none, she called for a Motion to close the hearing. Motion hearing be closed: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE AMENDING CHAPTER II “ADMINISTRATIVE” ADDING SECTION 2-25 “ANNUAL MAYOR AND COUNCIL ORGANIZATION MEETING DATE” OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH, STATE OF NEW JERSEY Motion: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None PUBLIC HEARING AN ORDINANCE AMENDING AND SUPLEMENTING SECTION 5-13, ENTITLED “PENALTY”, OF CHAPTER 5, “POLICE REGULATIONS”, OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, NEW JERSEY (1973)” Mr. Biehl certified that same had been published in the Two River Times on November 17, 2006, posted on the bulletin board, with copies available to the public. Motion hearing be opened: Mr. O’Scanlon Second: Mr. VanWinkle Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing open and called for comments. Seeing none, she called for a Motion to close the hearing. Motion hearing be closed: Mr. Bitman Second: Mr. O’Scanlon Roll Call: Voice Vote - Ayes - Unanimous Mayor Castleman declared the hearing closed and called for a second reading. Mr. Biehl introduced for second reading by title only: AN ORDINANCE AMENDING AND SUPLEMENTING SECTION 5-13, ENTITLED “PENALTY”, OF CHAPTER 5, “POLICE REGULATIONS”, OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, NEW JERSEY (1973)” Motion: Mr. O’Scanlon Second: Mr. VanWinkle Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None Consideration of Minutes for Regular Meetings and Executive Sessions (if any) of August 21, 2006: Motion: Mr. O’Scanlon Second: Mr. Bitman Council and Public Discussion: None Roll Call: Voice Vote – Ayes – Unanimous Consideration of Minutes for Regular Meetings and Executive Sessions (if any) of September 5, 2006: Motion: Mr. O’Scanlon Second: Mr. Bitman Council and Public Discussion: None Roll Call: Voice Vote – Ayes – Unanimous Communications: None Student remarks and brief remarks from other members of the Public: None Resolution - Payment of Bills and Claims, December 4, 2006 Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. Check Disbursements Operating – Current Year $ 136,143.78 Operating – Prior Year 0.00 School Taxes 1,275,675.86 Capital 12,747.50 Grant 270.00 Various Trusts & Reserves 4,348.21 Escrow Projects 0.00 Payroll of 11/17/06, 12/1/06 $ 314,765.82 Void Checks: Paul David Partywares #9604, 11/16/06 $ -7,342.50 Manual Checks: E.H. Burkimsher, #9633, 11/15/06 $ 422.80 Paul David Partywares, #9634, 11/16/06 6,500.05 Wire Transfers: Monmouth Total $2,814,806.99 I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted. Lynn Marie Gale, C.M.F.O., Chief Financial Officer. Motion: Mr. VanWinkle Second: Mr. O’Scanlon Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Board of Health, Emergency Management and Public Affairs): Mr. Galante, no report. POLICE AND EMERGENCY PREPAREDNESS (Library Trustees): Mr. O’Scanlon had no report but requested a brief Executive Session. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space): Mr. Gilmour, no report. PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison): Mr. Bitman, no report. PUBLIC WORKS (Planning Board, Mr. DeNoia, no report/ FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory): Mr. VanWinkle, no report. Council and Public Discussion: None Mayor's Report: Mayor Castleman recommended Frank Salerno as a new member of the Fire Department. Motion: Mr. Galante Second: Mr. VanWinkle Vote: Voice Vote – Ayes – Unanimous Mayor Castleman reported that the Holiday Tree Lighting was well attended and was a nice ceremony. Mayor Castleman then reported that a grant of up to $50,000 had been received from a local resident to conduct a study on the Parker Homestead. She said she hoped to appoint a Board of Trustees at the Reorganization Meeting in January. Other Reports: Mr. Biehl gave the Financial Summary for the Month of October 2006: Cash on Hand Beginning of the Month $ 8,444,846.00 Total Monthly Receipts 1,713,745.00 Total Monthly Disbursements 356,004.00 Cash on Hand End of Month $ 9,802,587.00 He noted that the majority of the Borough’s invested funds are in the New Jersey Cash Management Fund at an average rate for the month of 5.18%. Old Business: None New Business: Mr. Biehl read the following: R E S O L U T I O N
WHEREAS, the Department of Public Works is in need of one new stainless steel v-box spreader/snow plow for the Department of Public Works for the 2007 F450 Mason Dump Truck; and WHEREAS, adequate funding for said purchase is contained in Ordinance #618-06; and WHEREAS, the Superintendent of the Department of Public Works has obtained the following quotes: Seely Equipment and Supply Co. Trius, Inc. WHEREAS, the Administrator/Clerk has reviewed the quotes and recommends the low quote from Seely Equipment and Supply Co. to the Mayor and Council; NOW, THEREFORE, BE IT RESOLVED that the quote from Seely Equipment and Supply Co. in the amount of $11,550.00 for a new stainless steel v-box spreader/snow plow for the Department of Public Works for the 2007 F450 Mason Dump Truck be and is hereby accepted. Motion: Mr. O’Scanlon Second: Mr. Galante Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None Consent Agenda: After discussion, it was decided to amend Resolution #10, Parker Homestead Preservation Plan, to read as follows: R E S O L U T I O N
WHEREAS, the Borough of Little Silver is in need of a consultant to perform an historic analysis and prepare a preservation plan for the Parker Homestead, Little Silver Post Office Museum and the Benevides Home; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the firm of Farewell, Mills, Gatsch Architects, Inc. be and is hereby appointed to perform said study at no cost to the Borough which will be funded by the Codispoti Foundation in an amount not to exceed $50,000.00. Motion to approve as amended: Mr. DeNoia Second: Mr. O’Scanlon Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None Mr. Biehl read the following: R E S O L U T I O N WHEREAS, the Borough of Little Silver Police Department is in need of Police Officer Scheduling System (POSS) computer software with installation and training; and WHEREAS, the Chief of Police has solicited the following quote: Visual Computer Solutions, Inc. WHEREAS, adequate funding for this purchase is contained in ordinance 619-06; and WHEREAS, this computer software has been reviewed and approved by the Police Committee of the Borough; and WHEREAS, Visual Computer Solutions, Inc. is the owner and sole vendor for the Police Officer Scheduling System computer software; and WHEREAS, the Borough Administrator/Clerk has reviewed the quote and finding it to be in order recommends the quote submitted by Visual Computer Solutions, Inc.; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote submitted by Visual Computer Solutions, Inc. in the amount of $11,600.00 for the Police Officer Scheduling System computer software with installation and training be and is hereby accepted without benefit of competitive quotes. Motion: Mr. O’Scanlon Second: Mr. Galante Council and Public Discussion: None Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None Mayor Castleman announced that the following Resolutions would be approved by Consent Agenda. Motion: Mr. Galante Second: Mr. O’Scanlon Roll Call: Affirmative: Mr. Bitman, Mr. DeNoia, Mr. Galante, Mr. Gilmour, Mr. O’Scanlon, Mr. VanWinkle Negative: None Abstentions: None RESOLUTION
BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver, in the Section 1. Pursuant to the following Bond Ordinances of the Borough of Little Silver entitled “A Capital Improvements Bond Ordinance Appropriating the Funds and Authorizing the Issuance of Bonds of the Borough for Financing Such Appropriation:” Ordinance Bonding Ord. # Description Date Amount Authorization 473-99 Improvements to Roads & Drains 06/07/99 302,000 55,216.00 487-00 Acquisitions & Improvements 04/17/00 1,672,000 310,560.00 513-01 Improvements to Public Property 04/16/01 1,040,000 494,000.00 530-02 Acquisitions & Improvements 05/28/02 1,561,000 792,870.00 550-03 Acquisitions & Improvements 05/05/03 1,337,800 654,955.00 579-04 Acquisitions & Improvements 06/21/04 1,280,500 777,179.00 593-05 Acquisitions 02/07/05 300,000 253,726.00 600-05 Acquisitions & Improvements 05/16/05 2,453,000 1,962,315.00 618-06 Acquisitions & Improvements 06/14/06 1,295,200 1,146,840.00 TOTAL 6,447,661.00 A Bond anticipation Note of the local unit in a principal amount not exceeding $6,447,661.00 shall be issued for the purpose of temporarily financing the improvements or purposes described heretofore, including the renewal of any Bond Anticipation Note heretofore issued thereof. Section 2. The following matters in connection with said Bond Anticipation Note are hereby determined: A) The Note issued hereunder shall mature at such times as may be determined by the Chief Financial Officer of the Borough of Little Silver. B) Said Note issued hereunder shall be an interest-free internal note of the Borough of little Silver. C) Said Note shall be in the form prescribed by resolution heretofore adopted by the governing body of the Borough of Little Silver determining the form of the Bond Anticipation Note issued pursuant to the Local Bond Law, and such Note may be signed or sealed by officers of the Borough of Little Silver in any manner permitted by Section 40A-2-25 of said Law notwithstanding that said form or resolution may otherwise provide. Section 3. The Chief Financial Officer of the Borough of Little Silver is hereby authorized and directed to determine all matters in connection with said Note not determined by this or a subsequent resolution and her signature upon said note shall be conclusive as to such determinations. Section 4. Any instrument issued pursuant to this resolution shall be a general obligation of the Borough of Little Silver, and the borough of Little Silver’s faith and credit are hereby pledged to the punctual payment of the principal on said obligations and, unless otherwise paid or payment provided for, and an amount sufficient for such payment be inserted in the budget and a tax sufficient to provided for the payment thereof shall be levied and collected. Section 5. This resolution shall take effect immediately. R E S O L U T I O N
BE IT RESOLVED, that the Mayor and Council of the Borough of Little Silver hereby approve the potential closing of RESOLUTION
BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for employees of the Borough of Little Silver adopted on June 14, 2006 be and is hereby amended as follows: DELETE: (Effective November 13, 2006) Elizabeth Burkimsher Zoning Assistant $15. 10 / hr. BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. RESOLUTION
BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating salaries for employees of the Borough of Little Silver adopted on June 14, 2006 be and is hereby amended as follows: ADD: (Effective November 9, 2006) Frank Salerno Relief Crossing Guard $38.00 / day BE IT FURTHER RESOLVED that a certified copy of this resolution be transmitted to the Chief Financial Officer as her authority to make the necessary payroll changes. R E S O L U T I O N
WHEREAS, the Mayor and Council of the Borough of Little Silver adopted a Resolution on November 6, 2006 for the purchase of emergency lighting with installation for the Police 2006 Ford Expedition in the amount of $5,007.62 to East Coast Emergency Lighting; and WHEREAS, additional LED lighting in the trunk of the vehicle is required in the amount of $108.00; and WHEREAS, adequate funding for this purchase is contained in Ordinance #06-619; and WHEREAS, the quote was obtained by the Police Department under State Purchase Contract #A60539; and WHEREAS, the Borough Administrator/Clerk has reviewed the additional quote and finding it to be in order recommends the quote submitted by East Coast Emergency Lighting; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the additional quote submitted by East Coast Emergency Lighting in the amount of $108.00 for LED lighting in the trunk of the Police 2006 Ford Expedition under State Contract #A60539 be and is hereby accepted. R E S O L U T I O N
WHEREAS, the Mayor and Council of the Borough of Little Silver awarded a Resolution on October 16, 2006 to Avery Tree Experts of Red Bank, NJ for tree pruning and tree removal located at the Little Silver Parkway Island in the amount of $425.00; and WHEREAS, additional trees were removed by Avery Tree Experts in the amount of $650.00; and WHEREAS, adequate funding for this purchase is provided in the Shade Tree Trust Account; and WHEREAS, the Administrator-Clerk reviewed the quote and finding it to be in order recommends the quote for the additional tree removal from Avery Tree Experts; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote from Avery Tree Experts in the amount of $650.00 for the additional tree removal for the Little Silver Parkway Island be and is hereby accepted. R E S O L U T I O N
WHEREAS, the Mayor and Council of the Borough of Little Silver awarded a Resolution on October 16, 2006 to Lawns E.T.C., Red Bank, NJ for tree planting located at the Little Silver Parkway Island in the amount of $550.00; and WHEREAS, additional trees were planted by Lawns E.T.C. increasing the amount to $990.00; and WHEREAS, adequate funding for this purchase is provided in the Shade Tree Trust Account; and WHEREAS, the Administrator-Clerk reviewed the quote and finding it to be in order recommends the quote for the additional tree planting from Lawns E.T.C.; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote from Lawns E.T.C. in the amount of $990.00 for tree planting for the Little Silver Parkway Island be and is hereby accepted. R E S O L U T I O N WHEREAS, Red Bank Title Agency, Inc. did previously post Selective Insurance Company of America Bond #B200871 in the amount of $145,238.40 and $16,137.60 in cash, as a Performance Bond for improvements to Block 30.02, Lot 24 in the Borough of Little Silver; and WHEREAS, by letter dated October 2, 2006 the Borough Engineer recommended release of all Performance Bonds subject to the payment of all outstanding bills and the posting of a Maintenance Bond in the amount of $16,137.60 if posted in cash or certified check or $24,206.40 if posted as a surety; and WHEREAS, Red Bank Title Agency, Inc. has posted Selective Insurance Company of America Maintenance Bond #B1029785 (#B1026707) the amount of $24,207.00 and all fees are paid; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Selective Insurance Company of America Bond #B200871 in the amount of $145,238.40 and $16,312.14 cash inclusive of interest through October 31, 2006 for improvements to Block 30.02, Lot 24 in the Borough of Little Silver be and is hereby released; and BE IT FURTHER RESOLVED any accrued interest from October 31, 2006 to the actual date of release shall accrue to the Borough of Little Silver. R E S O L U T I O N WHEREAS, the Borough of Little Silver did heretofore award a bid on January 23, 2006 to Fernandes Construction, Inc., South River, NJ for Storm Drainage Improvements in the Borough of Little Silver based on the Borough Engineer's estimated quantities and materials; and WHEREAS, the Mayor and Council of the Borough of Little Silver amended said contract on May 13, 2006 with Change Order #1; and WHEREAS, the Mayor and Council of the Borough of Little Silver wish to further amend said contract for the replacement of a driveway culvert on Edgewood Avenue; and WHEREAS, this Change Order falls within the legal limit established pursuant to N.J.A.C. 5:31-4.2; and WHEREAS, adequate funding for these purchases is contained in Bond Ordinance #618-06; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the agreement with Fernandes Construction Inc. is hereby amended to $62,135.00 from $58,565.00 an increase of $3,570.00 to adjust the contract for a driveway culvert in accordance with Change Order #2. Mayor Castleman asked for a Motion to adjourn to Executive Session: RESOLUTION EXECUTIVE SESSION: BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the following portion of this meeting dealing with personnel matters shall not be open to the public; and BE IT FURTHER RESOLVED that it is anticipated that the matters to be discussed and considered in private may be disclosed to the public when the reason in closed session discussion and action no longer exists; and BE IT STILL FURTHER RESOLVED that private consideration is deemed required and is permitted because of the following noted exception set forth in the Act: personnel. Motion: Mr. O’Scanlon Second: Mr. VanWinkle Vote: Voice Vote – Ayes – Unanimous The Regular Meeting was adjourned to Executive Session at 8:11 p.m. Mayor Castleman asked for a Motion to resume the Regular Meeting: Motion: Mr. O’Scanlon Second: Mr. Gilmour Vote: Voice Vote – Ayes – Unanimous The Regular Meeting was resumed at 8:21 p.m. Mr. O’Scanlon briefly brought up health insurance issues as an item that continues to cost the Borough significant amounts of money. He also spoke about the closing of Markham Place and the number of police officers required. Since the Borough is paying the contract, the additional cost of another police officer is significant. Mr. Biehl will reach some agreement with the Chief. Motion to Adjourn: Mr. O’Scanlon Second: Mr. Bitman Roll Call: Voice Vote - Ayes – Unanimous The meeting was adjourned at 8:30 p.m. Michael D. Biehl Administrator/Clerk | |||||||||||||||
| ||||||||||||||||
print
