Borough of Little Silver
480 Prospect Avenue, Little Silver, NJ 07739
732-842-2400 phone 732-219-0581 fax

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October 17, 2005

MINUTES OF THE REGULAR MEETING OF THE

LITTLE SILVER BOROUGH COUNCIL

October 17, 2005

 

The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Castleman at 8:00 P.M.

 

The Mayor and Council of the Borough of Little Silver have cancelled their Workshop Meeting scheduled for Thursday, October 13, 2005, 7:30 p.m. and rescheduled the Workshop Meeting for Monday, October 17, 2005 at 7:00 p.m. with the Regular Meeting to follow at 8:00 p.m.

 

"Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times, by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall, all since September 16, 2005."

 

The salute to the flag was led by Mr. VanWinkle and followed by a moment of silence.

 

Roll Call:         

 

Present:            Mayor Castleman, Mr. Bitman, Mr. DeNoia, Mr. Gilmour,  Mr. O’Scanlon,

 Mr. VanWinkle, Attorney Bace and Mr. Biehl, Administrator/Clerk

 

Absent: Mr. Galante

 

Mr. Biehl read the following:

 

RESOLUTION

 

WHEREAS, the Mayor and Council did heretofore advertise for public bids for the supplying of recreation equipment, uniforms and supplies for the Little Silver Recreation Programs through January 1, 2006 – December 31, 2007; and

 

WHEREAS, adequate funding for the purchase has or will be provided in the 2006 and 2007 municipal budgets; and

 

WHEREAS, at 10:00 A.M. on October 7, 2005 the Deputy Borough Clerk received, opened and publicly read the following bid:

 

            Athlete’s Alley

            Shrewsbury, NJ                                    $49,885.35; and

 

WHEREAS, the Borough Administrator/Clerk has reviewed the bid and finds the bid submitted by Athletes’ Alley to be deficient as it was not accompanied by a certified check or bid bond in the amount of 10% of the bid and therefore recommends rejecting the bid;

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the bid based on the estimated quantities of equipment purchased the last two years, submitted by Athletes’ Alley in the amount of $49,885.35 be and is hereby rejected due to not including the required certified check or bid bond with the submitted bid packet; and

 

BE IT FURTHER RESOLVED by the Mayor and Council of the Borough of Little Silver that the Administrator/Clerk is hereby authorized to re-advertise for public bids for the Recreation Equipment, Uniforms and Supplies for the Borough of Little Silver Recreation Committee for the period of January 1, 2006December 31, 2007.

 

Motion:            Mr. Bitman

Second:            Mr. VanWinkle

 

Council and Public Discussion:  None

 

Vote:                Voice Vote – Ayes – Unanimous

 

Public Remarks on the Agenda:  None

 

Consideration of Minutes for Regular Meetings and Executive Sessions (if any):  None

 

Communications:  None 

 

Student remarks and brief remarks from other members of the Public:  None 

 

Resolution - Payment of Bills and Claims, October 17, 2005

 

Mr. VanWinkle offered this resolution in favor of the payment of the following vouchers which have been properly authenticated and presented for payment representing expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures in the said appropriation for this payment of said vouchers and which the Municipal Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation.

 

Check Disbursements                                                  

            Operating – Current Year                                             $   147,731.29     

            Operating – Prior Year                                                     0.00

            School Taxes                                                                                0.00     

            Capital                                                                                35,060.89

            Grant                                                                                            0.00

            Various Trusts & Reserves                                                      929.18

            Escrow Projects                                                                    1,368.75

 

Payroll of  10/7/05                                                                    $   122,833.28

 

 

Void Checks:                                                                          

Railroad Trust #1491                                                    $         - 37.78

 

Manual Checks:                                               

Dog Trust Ck #1276                                                    $              1.20

 

Wire Transfers:                                                             $              0.00

 

Total                                                                                        $   307,886.81   

 

I hereby certify that there are sufficient funds available to pay the above listed vouchers as submitted.  Lynn Marie Gale, C.M.F.O., Chief Financial Officer.

 

Motion:            Mr. VanWinkle

Second:            Mr. O’Scanlon

 

Council and Public Discussion:  None 

 

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

 

REPORTS OF COUNCIL MEMBERS:

 

FIRE, FIRST AID, INSURANCE AND NEWSLETTER (Board of Health,

Emergency Management and Public Affairs):  Mr. Galante, absent, no report.

 

POLICE AND EMERGENCY PREPAREDNESS (Library Trustees):

Mr. O’Scanlon, no report.

 

BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Safety Committee, Drug Alliance, Environmental Commission & Open Space):  Mr. Gilmour,  no report.

 

PERSONNEL (Business & Professional Association, Local Assistance, Recreation, Waterfront Committee, Downtown Development Committee, Little Silver Cross Acceptance Liaison):

Mr. Bitman, no report.

 

PUBLIC WORKS (Planning Board, ADA, Parker Homestead Liaison, Recycling):

Mr. DeNoia reported that the next regularly scheduled meeting of the Planning Board would be tomorrow night, with copies of the Minutes and Agenda available.   He also reported that the Department of Public Works would extend  branch and limb collection into next week due to recent inclement weather. 

 

FINANCE AND BUDGET AND INSURANCE (Property Maintenance, Shade Tree Commission, Finance Advisory):  Mr. VanWinkle, no report.

 

Council and Public Discussion:  None

 

Mayor's  Report:  Mayor Castleman recommended appointment of Bruce McDonald for membership in the Little Silver Fire Department.

 

Motion:            Mr. O’Scanlon

Second:            Mr. DeNoia

 

Vote:                Voice Vote – Ayes – Unanimous

 

 

ORDINANCE INTRODUCTION

 

Mayor Castleman introduced by title:

 

AN ORDINANCE AMENDING AN ORDINANCE FOR SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF LITTLE SILVER, FOR THE YEAR 2005 (Property Maintenance Officer)

 

Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on December 5, 2005.

 

Motion:            Mr. O’Scanlon

Second:            Mr. Bitman

 

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

 

 

ORDINANCE INTRODUCTION

 

Mayor Castleman introduced by title:

 

AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 16A, ENTITLED “LAND USE AND DEVELOPMENT ORDINANCE”, OF THE “REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, NEW JERSEY (1973)”, IN ORDER TO ESTABLISH MANDATORY AFFORDABLE HOUSING FEES AND AN AFFORDABLE HOUSING TRUST FUND.

 

Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on December 5, 2005.

 

Motion:            Mr. O’Scanlon

Second:            Mr. DeNoia

 

Council and Public Discussion:  None  

 

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

 

 

ORDINANCE INTRODUCTION

 

Mayor Castleman introduced by title:

 

AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 16A, ENTITLED “LAND USE AND DEVELOPMENT ORDINANCE”, OF THE “REVISED GENERAL ORDINANCES OF THE BOROUGH OF LITTLE SILVER, NEW JERSEY (1973)”, IN ORDER TO ESTABLISH AN AFFORDABLE HOUSING GROWTH SHARE REQUIREMENT FOR RESIDENTIAL AND NON RESIDENTIAL DEVELOPMENT.

 

Mr. Biehl noted that upon introduction same would be advertised according to law, posted on the Borough bulletin board, and held over for a public hearing on De, 2005.

 

Motion:            Mr. Bitman

Second:            Mr. DeNoia

 

Council and Public Discussion:   None  

 

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

 

 

Consent Agenda:  Mayor Castleman announced that Consent Agenda, with the exception of the first Resolution, to be read separately, would approve the following Resolutions.

 

Motion:            Mr. O’Scanlon

Second:            Mr. DeNoia

 

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

 

 

R E S O L U T I O N

 

WHEREAS, the Borough of Little Silver Municipal Court is in need of a level one custom built new security door with a security payment window and security wall panels as mandated by the Administrative Offices of the Court; and

 

WHEREAS, the following quote has been solicited:

 

            Ballistic Deterrent Systems, L.L.C.

            Roseland, NJ                                        $5,810.00; and

 

WHEREAS, Ballistic Deterrent Systems, L.L.C. is the sole distributor of this door in the State of New Jersey; and

 

WHEREAS, another quote has been obtained from Bullett Guard Corp., W. Sacramento, CA in the amount of $3,748.00; and

 

WHEREAS, the Bullett Guard door is not custom fitted and does not include shipping or installation and is therefore found to be deficient; and

 

WHEREAS, adequate funding for this purchase is contained in the Alcohol, Education Rehabilitation Grant Fund Appropriations and has been approved for this purchase by the Assignment Judge Lawrence Lawson; and

 

WHEREAS, the Borough Administrator/Clerk has reviewed the quote and finding it to be in order recommends the quote submitted by Ballistic Deterrent Systems, L.L.C.

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote submitted by Ballistic Deterrent Systems in the amount of $5,810.00 for a level one custom built new security door with a security payment window and security wall panels be and is hereby accepted.

 

 

 

R E S O L U T I O N

 

BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that Section 2-10 of Chapter II "Administrative" of the Revised General Ordinances of the Borough of Little Silver, County of Monmouth, State of New Jersey is hereby amended as follows:

 

SECTION 1:                  2-10 PARKS AND RECREATION COMMITTEE

 

2-10.8  FEES.

 

The Recreation Committee finds the need to revise the schedule of recreation fees as follows:

 

SPORT/ACTIVITY/DIVISION        AGE/GRADE FEE                             LATE FEE

 

BASKETBALL

Clinic                                                    1st   &  2nd  Grade        $15                  $0

3rd-4th Grade Divisions                          3rd   &  4th  Grade         $35                  $15

5th-8th Grade Divisions                          5th thru 8th Grade          $40                  $15

 

 

 

R E S O L U T I O N

 

WHEREAS, the Borough of Little Silver did heretofore award a bid on September 7, 2004 to Fernandes Construction, Inc., South River NJ to perform the 2004 Road and Drainage Improvements within the Borough of Little Silver in an amount not to exceed $332,190.00 based on the Borough Engineer’s estimated quantities and materials; and

 

WHEREAS, the Mayor and Council of the Borough of Little Silver amended said agreement on May 16, 2005 in accordance with Change Order #1 for 2004 Road Program and September 6, 2005 in accordance with Change Orders #2 for Improvements for White Road and #2 for Improvements to the 2004 Road Program; and

 

WHEREAS, the Mayor and Council of the Borough of Little Silver wish to further amend said agreement to include curbing, sidewalks, driveway aprons, asphalt, traffic striping, top soil and seed, etc. in accordance with the attached Change Orders for #2 for White Road and #3 for the 2004 Road Program; and

 

WHEREAS, these Change Orders fall within the legal limit established pursuant to N.J.A.C. 5:31-4.2; and

 

WHEREAS, adequate funding for these purchases is contained in Bond Ordinance #579-04;

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the agreement with Fernandes Construction Inc. is hereby amended to $350,155.68 ($129,175.78 for White Road, a decrease of $19,364.22 and $220,979.90 for the 2004 Road Program, an increase of $2,629.90) for a total decrease of $16,734.32.00 in the 2004 Roadway Program in accordance with Change Orders #2 and #3.

 

 

 

R E S O L U T I O N

 

WHEREAS, the Little Silver Facilities Coordinator/Zoning Enforcement Officer would like to establish a petty cash fund in the amount of $200.00 to meet such every day expenses as certified mail and other miscellaneous cash disbursements;

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Little Silver Facilities Coordinator/Zoning Enforcement Officer of the Borough of Little Silver be authorized and directed to make application to establish a petty cash fund of $200.00;

 

BE IT FURTHER RESOLVED that the custodian of such fund will be Michael Olimpi.

 

 

 

APPLICATION TO ESTABLISH A PETTY CASH FUND

BOROUGH OF LITTLE SILVER, COUNTY OF MONMOUTH

STATE OF NEW JERSEY

 

Pursuant to the provisions of N.J.S.40A:5-21 application is hereby made for permission to establish a petty cash fund for the following office or department and amount:

 

Facilities Coordinator

Zoning Enforcement Officer                              $200.00

 

Subject petty cash fund was established by the Borough Council of the Borough of Little Silver, County of Monmouth, on 17 October 2005, at a regular meeting.

 

The petty cash fund will be used by such office or department to pay claims briefly described as follows:

 

Expenses as certified mail and other miscellaneous cash disbursements.

 

It is estimated that the maximum amount of such claims to be paid in any one month will be $150.00.

 

The custodian of such fund will be as follows:    Michael Olimpi

 

This application was authorized at a meeting of the Borough Council of the Borough of Little Silver, County of Monmouth, held on the 17th day of October , and upon approval of the Director of Local Government Services, authorization will be given for the issuance of a check for the fund custodian in the amount set forth in the application.

 

 

 

 

CERTIFICATION

 

I HEREBY CERTIFY THAT THIS APPLICATION WAS AUTHORIZED BY THE GOVERNING BODY AS INDICATED IN THE APPLICATION.

 

 

                                                                                    ________________________

                                                                                    MICHAEL D. BIEHL

                                                                                    ADMINISTRATOR-CLERK

 

 

 

 

R E S O L U T I O N

 

WHEREAS, application has been made to the Borough of Little Silver by the Red Bank Regional High School Booster Club for On Premise 50/50 Raffles on the following dates:

 

            October 15, 2005

            October 22, 2005

            November 24, 2005; and

 

WHEREAS, all requirements have been complied with for the holding of such Raffles;

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the application for On Premise 50/50 Raffles by the Red Bank Regional High School Booster Club be and is hereby approved.

 

 

 

R E S O L U T I O N

 

WHEREAS, application has been made to the Borough of Little Silver by the Emmanuel Children's Fund to hold an Off Premise 50/50 Raffle on December 19, 2005; and

 

WHEREAS, all requirements have been complied with for the holding

of such Raffle;

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the application for an Off Premise 50/50 Raffle by the Emmanuel Children's Fund be and is hereby approved.

 

 

 

RESOLUTION

 

BE IT RESOLVED, by the Mayor and Council of the Borough of Little Silver, that checks be drawn to the owners of record on the date of overpayment representing the refund of the overpayment of 2005 property taxes as follows:

 

BLOCK           LOT                 NAME & LOCATION                       AMOUNT

 

64                    2                      Lucas, Russel & Kristina                       $  626.23

                                                584 L.S. Point Rd.

 

67                    12                    Clemente, Joseph & Meghan                $    96.93

                                                639 Seven Bridge Rd.

 

 

 

Mr. Biehl read the following:

 

R E S O L U T I O N

 

WHEREAS,  a lightning storm in July 2005 severely damaged the Omnidirectional Electronic Warning Signal System and the Access Control/Fire Alarm System at the Little Silver Fire House; and

 

WHEREAS,  the Administrator/Clerk obtained the following quotes for the necessary repairs from the original installation vendors:

 

Repair for the Access Control/Fire Alarm System

            Triad Security Systems

            Union, NJ                                             $4,037.90

 

 

Repair for the Omnidirectional Electronic Warning Signal System

            BayComm, Inc.

            Wilmington, DE                                    $6,950.00; and                                                            

 

WHEREAS, adequate funding for the repairs will be contained in the Reserve for Insurance Claims  and 2005 Operating Budget; and

 

WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and finding them to be in order recommends the repair quotes received by Triad Security Systems and BayComm, Inc.;

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quotes submitted by Triad Security Systems in the amount of $4,037.90 for the repair of  the  Access Control/Fire Alarm System and BayComm, Inc. in the amount of $6,950.00 for the repairs of the Omnidirectional Electronic Warning Signal System  at the Little Silver Fire House be and is hereby accepted.

 

Motion:            Mr. O’Scanlon

Second:            Mr. Gilmour

 

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

 

 

 

Mr. Biehl read the following:

 

RESOLUTION

 

WHEREAS, the Mayor and Council and the Planning Board of the Borough of Little Silver feel that professional planning advice is necessary in addressing the Borough of Little Silver’s affordable housing obligation; and

 

WHEREAS, said services fall under the category of extraordinary, unspecifiable services of a professional within the limits of N.JU.S.A.40A:11-50(a)(i) and therefore do not require competitive bids; and

 

WHEREAS, adequate funding for this service is contained in the Housing Rehabilitation Trust Fund;

 

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Little Silver hereby appoint the services of Coppola & Coppola Associates, A Professional Corporation to provide Professional Planning Consultation Services for the Borough of Little Silver as per the attached Agreement.

 

Motion:            Mr. Bitman

Second:            Mr. VanWinkle

 

Roll Call:

Affirmative:       Mr. Bitman, Mr. DeNoia, Mr. Gilmour,

Mr. O’Scanlon, Mr. VanWinkle          

Negative:          None   

Abstentions:      None

 

 

 

Public Portion Remarks of the citizens for the good of the Borough:  None 

 

 

 

Motion to Adjourn:       Mr. O’Scanlon

Second:                        Mr. VanWinkle

 

Roll Call:  Voice Vote - Ayes – Unanimous

 

The meeting was adjourned at 8:38 p.m.

 

 

                                                                                                                                                                                                                                                Michael D. Biehl                                                                                                                                   Administrator/Clerk

 

 


         
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Borough of Little Silver
480 Prospect Avenue, Little Silver, NJ 07739
732-842-2400 phone      732-219-0581 fax




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